Admin Officer

2 months ago

Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

Provide comprehensive and confidential administrative and clerical activities to meet the needs of pharmacy department in accordance

with departmental and Trust guidance, polices or procedures.
- As part of this role you may be asked to cover in specific areas of the pharmacy (Procurement, Clinical Trials, Homecare) when

necessary.
- This role includes covering reception duties in the main pharmacy dispensary when necessary.

Please be advised that interviews for this role are due to take place week commencing 19th December
1. Act as the first point of contact for dealing with routine enquiries and take appropriate action as necessary liaising with others as
appropriate
2. Review, update and maintain pharmacy management systems and transpose into access and/or excel database and distribute reports
as required
3. Review the communication systems for staff, patients and /or external sources using appropriate communication tools
4. Responsible for implementing and maintaining both manual and electronic filing systems and database as required by the department
ensuring all documents are accurately and appropriately archived

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence®designated organisation - please click the link for further details about this prestigious award.Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

1. Responsible for ordering stationary and other equipment whilst monitoring and maintaining stock levels

2. Assisting in the day-to-day smooth communication between external stakeholders all the Pharmacy Teams and other Departments across the Trust including clinical areas and patients.

3. Responsible for the dissemination of all relevant information to departments, external and internal users (e.g. dissemination of minutes, memos)

4. Be involved in auditing for the Pharmacy Department/Teams and other organisations.

5. Responsible for the receipt and distribution of incoming/outgoing post and action accordingly

6. Undertake scanning filing and photocopying as necessary ensuring all documents are accurately and appropriately archived

7. Priorities daily tasks to achieve timescales set, always providing efficient and comprehensive clerical/receptionist service to the department.

8. Work flexibly across all areas of the pharmacy department, covering the work of colleagues during peak periods or absence

9. Participate in appropriate training and development activities including your own personal development and participate in the education and training of colleagues

10. Participate in appraisals and personal reviews and work to achieve agreed set objective

For further details of the role please see the attached job description.

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