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Senior Executive Assistant, Secretarial

4 months ago

Oldbury, United Kingdom Crowe UK Full time

**About Crowe**

Crowe is a leading national audit, tax, advisory and risk firm with global reach and local expertise. We are an independent member of Crowe Global, one of the top 10 accounting networks in the world, with access to more than 40,000 people in more than 150 countries and across more than 800 offices globally.

We pride ourselves on looking after our people, whether you’re working in corporate tax, statutory audit or you’re a marketing or HR specialist - at Crowe we invest in our people to help them be the best they can be.

We understand that it is often the culture and values of a firm that are most important when looking for a new workplace, that’s why at Crowe our people-focused culture means we value new ideas and innovation, and welcome people who are committed to making a difference by delivering excellent services to our people, clients and communities.

**Duties**:
To transcribe from manuscript, correspondence, memos, proposals, reports, invoices, bank letters, minutes of meetings etc.

To receive and make telephone calls and take necessary action. Passing calls to a Partner, screening the call or dealing with the call.

Administrative support for allocated Partners.

Support tax team with mail merges and packs.

Complete expenses for Partners as and when required.

To undertake filing tasks promptly as required so ensuring that client files are up-to-date.

Diary management for Partners.

Supporting with incoming and outgoing mail.

To undertake other secretarial duties including making travel arrangements, booking hotels/taxis/couriers, photocopying as well as covering reception as required.

To check Partners mail and forward on as necessary, or discuss via telephone, when they are out of the office.

Help complete monthly billing.

Administration support to different departments of the business.

Update Interaction as and when necessary as well as M-Files.

Arrange client/partner or team lunches as and when required and make sure meeting rooms are booked.

Arrange staff lunches.

Crowe clothes ordering.

Adding Partner signatures to documents.

Sending back client records once teams have finished with the client information.

Editing documents in pdf and word.

Restore - retrieving documents.

Be able to add funds to franking machines, as well as booking couriers.

Assisting with the recruitment of new team members.

Arrange work experience or Mindshop Excellence Programme.

Organise Christmas Parties and summer events for MSW.

Check weekly the 14+ days incoming post folder on MFiles and chase up teams.

Help with any contractors who come to site.

Organsie any presentations which need to be held at Black Country House - liaise with team who are presenting.

Understand the set-up of IT for all meeting rooms.

Complete KYC for tax and corporate finance.

Exercising discretion and confidentiality where required in all aspects of the above.

**Previous experience required**

Previous working experience within an office environment, ideally within professional services.

Self-starter, who can react to any changes of workload.

Confident and approachable with strong communications skills.

The ability to multitask and work from own initiative, as well as prioritising work load.

Strong previous with Microsoft packages, including teams, word, excel and outlook.

**Why choose Crowe?**

Crowe is where talented people can realise their potential, are successful and enjoy what they do by making a positive difference to our clients, communities and each other.

Our vision is to be recognised as essential to the future success of our clients by helping them to answer tomorrow’s questions, and make smart decisions that have lasting value through the highest quality audit, tax, advisory and risk services.

We offer you an opportunity to continue your career and work for a firm that offers stability and knowledge. In addition you can work alongside experienced professionals who put the client at the heart of everything they do.

At Crowe, you will find the expertise, the resources and, above all, the commitment to help you build a satisfying and rewarding career. In return we can offer you continued career development, highly competitive salaries and flexible benefits. Plus an opportunity to work for a firm that truly values its people.

Crowe is committed to equal opportunity and diversity in recruitment and employment. We value the differences that a diverse workforce brings to our organisation and believe that diversity and inclusivity are key drivers of effectiveness and in providing our clients with a quality service.

We want to create the best environment for our people to thrive. We recognise the importance of offering a flexible approach to our working environment and we would be happy to discuss this with you further.

**Job Types**: Full-time, Permanent

Work Location: In person