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Executive Support Specialist

2 months ago

OldburyonSevern, South Gloucestershire, United Kingdom Macildowie Recruitment and Retention Full time

The Opportunity: Macildowie Recruitment and Retention is seeking a highly skilled Personal Assistant to support the HR Director and Senior Leadership Team in the Oldbury area.

The Role and Responsibilities:

  • Manage complex calendars, including organizing hotels and meetings.
  • Plan and coordinate weekly, monthly, and quarterly meetings, ensuring agenda preparation, minute taking, and follow-up on actions.
  • Meet and greet visitors at all levels of seniority.
  • Produce documents, briefing papers, reports, and presentations.
  • Organize and attend meetings, ensuring Executive/Senior Leaders are prepared.
  • Liaise with internal stakeholders, contractors, and service providers.
  • Manage various projects and data collation from leaders.
  • Liaise with consultants and arrange meetings for the CFO and GC.
  • Manage expenses.
  • Be a proactive member of the executive and personal assistant team, ensuring companywide initiatives are delivered.
  • Arrange leaving dinners and celebration gifts.

Requirements: Previous PA experience at a senior level is essential for this position.