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Finance Administrator

4 months ago

City of London, United Kingdom AJ Chambers Full time

**Finance Administrator**

An exciting opportunity has arisen for a Finance Administrator to join our client's growing team on a 6-month temporary to permanent contract.

?As an international reputation, privacy and security consultancy comprised of law, advisory, cyber, intelligence and kidnap for ransom, our client helps successful individuals from all over the world to enjoy what they have achieved, free from intrusionsinto their private lives or assaults on their character. Their team of leading lawyers, risk consultants, cyber security experts and intelligence analysts work together with some of the biggest names and most influential people on the planet - defending theirrights, freedoms, and liberty in an age of instant communication and relentless change.

?Their Finance team is essential to the smooth running of the firm. A close-knit, valued team, you will work alongside and report to our Credit Controller and work closely with our Revenue Executive who will support you within your role.

**Your Role**

You will provide a professional and timely accounting service concerning all invoices received into the business. Able to work quickly and efficiently within a team environment, you will support the finance team in providing a high quality service to ourinternal and external clients. The job will require times of high pressure, and the ability to work collaboratively with all areas across the firm.
- Ensure invoices and credit cards are posted under our internal approval requirements, on time, and accurately that meet the needs of our business. This will include expenses and disbursements chargeable to our clients.
- Ensure that the Purchase Ledger is accurately maintained, and processing deadlines (payment dates) are met.
- To ensure suppliers (trade suppliers, counsel, Partners) are paid under agreed terms and conditions, or under best practice.
- To support our monthly billing cycle but provide support to the Revenue team when required

**Your Skills and Experience**
- Has 1-2 years minimum legal finance experience
- Basic understanding of VAT and SRA rules
- Logical, and organised mindset and good with numbers
- Excellent attention to detail
- The ability to work to daily/weekly/monthly deadlines
- An aptitude for IT (especially Excel and other accounting software)
- High proficiency in Excel, use of PIVOT tables and data analysis

**Your Accountabilities**
- Purchase ledger - coding and posting invoices; filing invoices; reconciling supplier statements with the business ledger. Maintaining and updating the Liabilities Report.
- VAT - ensuring we remain compliant with HMRC regulations
- Credit cards - managing the account and relationship with the bank. Coding and posting monthly credit card statement
- Petty cash - processing fee earner expense forms; checking all supporting documentation (e.g., invoices/till receipts etc.); coding all claims; and obtaining the necessary authorisation before payment.
- Investigating and resolving any purchase ledger queries as required
- Disbursement ledger - coding and posting counsel fee notes; filing; reconciliation of Counsel Fee statements to the nominal ledger quarterly.
- Banking - Daily banking and cashing of cheques and organising foreign currency when required
- Payments - responsible for all outgoing payments for the company using electronic means and manual cheque payments. This includes doing 2 supplier BACS runs a month and raising client and office cheques when required
- Responsible for posting client/office receipts daily and notifying relevant people
- Client-to-office transfers - collating information and processing client-to-office transfers 3 times a week including payments in line with the SRA guidelines.
- Updating Payments received report daily and circulating
- Responsible for the monthly closure of the purchase ledger.
- Filing - regular filing of all paperwork.

You will be an experienced Finance administrator who is hardworking and keen to learn. The team are happy to provide training to the successful individual to better understand the business and systems. Experience in the Legal sector or professional servicesis highly desirable.

**Remuneration and Rewards**
- £32,000 - £35,000 (Negotiable)
- Hybrid Working (2 Days in the office)
- Generous Annual Leave
- Gym/Sports. Companies offering free or subsidised sports facilities/activities/gym memberships to all employees
- Profit Related Pay. Companies where Profit Related Pay is available to all employees
- Maternity
- Private Healthcare
- Women in Senior Management. At least 40% of senior managers are women

**_For further information on this exciting new Finance Administrator position, please contact Darren Buckley at AJ Chambers_