Finance Assistant X4

2 weeks ago


University of Warwick, United Kingdom University of Warwick Full time

2 x Permanent positions, 36.5 hours per week.
2 x Fixed-term contract until 21 November 2024, 36.5 hours per week.

This is a fantastic opportunity to progress your career with our Finance Team in the University’s Estates Office.

If you have a flexible approach to your work and are committed to providing high quality finance support, then this could be the job for you.

We are seeking an ambitious, passionate individual to offer finance support to a number of our Estates operations. Our operations include but are not limited to the capital programme team, responsible for all the building and refurbishing on our sites, as well as teams responsible for maintenance, cleaning, energy and sustainability, Health and Safety and compliance, assets and information, facilities and accommodation. Alongside the Estates accountants, you will work with section managers to help them to achieve their operational goals.

You will assist in managing the day-to-day financial transactions of Estates ensuring compliance with financial systems and controls. You will develop, implement and manage office procedures necessary to ensure objectives are met and that a high standard of service is achieved.

In return, we will provide you with a great range of benefits which include an attractive pension scheme, generous holiday entitlement including Christmas closure and bank holidays, some fantastic savings on a wide range of products and services, and excellent learning and development opportunities.

Interview Date: TBC.

**JOB PURPOSE**

To process financial transactions for the Estates Office in line with Estates Office Procedures and in accordance with University Financial Regulations. To provide assistance to the Estates Office Management Accountant and other members of the Estates Office, including reporting and data analysis.

**DUTIES & RESPONSIBILITIES**

1. To process financial transactions for Estates Office using SAP financial system, and in accordance with Estates office procedures and University Financial Regulations, ensuring adherence with financial controls including:
a. Process and data input of invoices to SAP. Matching invoices to goods receipts on purchase orders. Ensuring payment deadlines met. Notifying central finance of any large value invoices. Receive and distribute all invoices, manage process flow for payment.
b. Process and data input of Helpdesk Timesheets, to recharge Estates labour for reported work.
c. Check and process travel and subsistence claims, including advising on rules and availability of funds.
d. Check and process petty cash claims.
e. Administration of staff mobile phone itemised bills and payment collection.
f. Raise sales invoices.

2. Liaise with Finance Office, external supplier and Estates Office staff to resolve queries arising on financial transactions. Provide a first line response to finance enquiries.

3. Provide assistance to the Estates Office Management Accountant including reporting and data analysis. Undertake any other duties that can reasonably be required of the role.


  • Head of Finance

    7 days ago


    City of London, United Kingdom Reed Finance Full time

    **Head of Finance** **Salary: £100k - £120k per annum plus benefits** **Location: London (hybrid working)** Our client is a global financial services provider in the legal sector who are looking for a Head of Finance to join their dynamic team. Reporting into the Finance Committee you will be responsible for providing full management of the firm's...


  • City of London, United Kingdom Reed Finance Full time

    **Financial Controller** **Salary: £85k - £95k per annum plus benefits** **Location: London (hybrid working)** Our client is a global financial services provider in the legal sector who are looking for a Head of Finance to join their dynamic team. Reporting into the Finance Committee you will be responsible for providing full management of the firm's...

  • Finance Assistant

    6 days ago


    Warwick, United Kingdom Sellick Partnership Full time

    **Role: Finance Assistant** **Location: Warwick - Hybrid working** **Type: Permanent - Full Time** **Hourly rate: £23k to 26k** Do you want to work in a dynamic role within Accountancy? Are you looking for an opportunity that offers flexible working? Our client is seeking to recruit a forward thinking, ambitious and commercially minded accounts...


  • Warwick, United Kingdom AD Finance Full time

    Alexander Daniels are recruiting for an Assistant Management Accountant to join a well established team near Warwick. You will be reporting directly to the Financial Controller. This a great opportunity for someone who is activley studying ACCA or CIMA. Key Responsibilites - Accruals and Prepayments - Fixed Asset Register - Provide analysis and reporting -...

  • Finance Assistant

    4 weeks ago


    Warwick, United Kingdom Coventry & Warwickshire Integrated Care Board Full time

    Role Summary The post holder will support the Finance Manager in providing a comprehensive, customer focused financial management function for the ICB’s Commissioning portfolio. This will involve providing financial and business planning advice to budget holders as well as supporting the financial management reporting systems. The post holder will forge...

  • Personal Assistant

    7 days ago


    University of Warwick, United Kingdom University of Warwick Full time

    **Indefinite Contract, 36.5 hours per week.** As a Personal Assistant within WMG, you will provide secretarial and administrative support to WMG’s Professorial staff on work involving both internal and external parties which includes communicating with stakeholders, diary management, arranging meetings, preparing correspondence and making travel...


  • Warwick, United Kingdom Finance Recruitment Solutions Full time

    FRS are recruiting a Purchase Ledger Clerk for a globally established business who”s UK Head Office is situated in Warwick. This role can either be full time or part time hours (4-5 days per week). Duties Will Include: Daily processing of supplier invoices Matching invoices to PO”s & obtaining the correct authorization Coding supplier invoices Dealing...


  • Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    The Financial Reporting and Strategy team is a small important team within the finance department of South Warwickshire University NHS Foundation Trust. As a senior finance assistant in the Financial Reporting and Strategy team you will support the Senior Finance Manager and Finance Manager in fulfilling the team’s role for financial reporting of the...

  • F&b Assistant

    7 days ago


    Warwick, United Kingdom Inspired Villages Full time

    We’re driven by our purpose to build real communities, which enhance the lives of our residents every single day. If you’re looking for a career which means more and gives you more, personally and professionally, there’s a place for you here at Inspired Villages. In partnership with Legal & General PLC and NatWest Pension Trustee Limited, with hugely...

  • F&b Assistant

    4 weeks ago


    Warwick, United Kingdom Inspired Villages Full time

    We’re driven by our purpose to build real communities, which enhance the lives of our residents every single day. If you’re looking for a career which means more and gives you more, personally and professionally, there’s a place for you here at Inspired Villages. In partnership with Legal & General PLC and NatWest Pension Trustee Limited, with hugely...

  • Head of Finance

    4 weeks ago


    City of London, United Kingdom Investigo Full time

    This is an exciting opportunity to be the Head of Finance in a growing PE backed business. This company is fast paced, dynamic and looking for someone with strong technical accounting and commercial experience. This role will be overseeing a team of x4 and working closely with the Executive team. Salary: £80,000 - £90,000 per annum Location: Old...

  • F&b Assistant

    4 weeks ago


    Warwick, United Kingdom Inspired Villages Full time

    We’re driven by our purpose to build real communities, which enhance the lives of our residents every single day. If you’re looking for a career which means more and gives you more, personally and professionally, there’s a place for you here at Inspired Villages. In partnership with Legal & General PLC and NatWest Pension Trustee Limited, with hugely...


  • University of York, United Kingdom University of York Full time

    A vacancy has arisen for a Project Finance Officer in the newly formed School of Physics, Engineering and Technology (PET). The School of PET creates a world-class environment for engineering and physics to work together and develop future technologies for the public good. See the School of PET website for more information about their work. **Role**: The...

  • Finance Assistant

    6 days ago


    Warwick, United Kingdom NHS Coventry & Warwickshire Integrated Care Board Full time

    **Role Summary** The post holder will support the Finance Manager in providing a comprehensive, customer focused financial management function for the ICB's Commissioning portfolio. This will involve providing financial and business planning advice to budget holders as well as supporting the financial management reporting systems. The post holder will...


  • Warwick, United Kingdom Sellick Partnership Full time

    **Role: Deputy Finance Manager** **Location: Warwick - Hybrid working** **Salary: £34k to £42k** Experienced Deputy Finance Manager sought for an excellent client based in Warwick on a permanent basis. **Key responsibilities for the Deputy Finance Manager**: - Supporting the Financial Controller in the production of the annual statutory accounts, the...

  • Finance Process Lead

    4 weeks ago


    Warwick, United Kingdom Adecco UK Full time

    Our prestigious utilities client based in Warwick have an exciting opportunity for an accomplished Finance Process Lead **with proven experience in **designing, building, and implementing financial processes to join them for an initial 12 months contract. Location: Warwick 2 days in office 3 days working from home **Hybrid.** Rate: Competitive umbrella...

  • Finance Assistant

    4 weeks ago


    City of London, United Kingdom Balance Recruitment Ltd Full time

    If you've finished your education and are looking for a finance position within a company in a sector that will provide you with a successful career, then the role below should be a consideration. A career in legal finance can lead to positions offering salaries upwards of £100,000 per year. With London being the world's legal capital and over 3000 law...

  • Accounts Assistant

    4 weeks ago


    Warwick, United Kingdom The Future Works Full time

    We are delighted to assist our valued client with assisting with recruitment for an Accounts Assistant. This is a very varied accounts role, please see below details of responsibilities: - This role assists the Finance Manager in maintaining and developing the integrity of the accounting, finance and tax functions and reporting for Group. Responsible for...


  • Warwick, United Kingdom SF Recruitment Full time

    SF Recruitment are currently working with a Warwick based business, the UK office of a multinational engineering consultancy, in the recruitment of a Finance and Administration Accountant. This is an office based role with on site parking but flexible working hours. We would consider this role on a full time or part time basis 30 days holiday + bank...

  • Head of Finance

    7 days ago


    Warwick, United Kingdom RM RECRUIT LIMITED Full time

    RM Recruit are partnering with a fantastic Midlands based charity to recruit a Head of Finance (Part Time) for their team. Our client is a well-established charity who deliver a range of grant programmes on behalf of a variety of financial donors acrossthe West Midlands. They have awarded grants in excess of £30 million to a range of grass-root social...