Administrator - Construction

2 weeks ago

East Kilbride, United Kingdom Contract Scotland Full time

**Location**: East Kilbride

**Salary**: £24k - 28k per year

**Reference**: J42121

**Contract Type**: Permanent

**Working Hours**: Full-time

**Created**: 11th May 2023

**Closing**: 8th June 2023

Contract Scotland has an immediate opportunity for an experienced Administrator to join our client, based in East Kilbride. This is a full time, permanent position offering the chance to work with an established and progressive construction business.

You will be office based, Monday to Friday.

As the Project Administrator you will provide support to the team, Senior Management and Directors. This is a busy and fast paced role so would suit an organised person with experience of multitasking and prioritising a workload. The role involves:

- Answering calls for the team, dealing with queries or transferring to relevant person
- Meeting and greeting visitors, ensuring they sign in and out
- Preparing documentation for new start projects
- Providing admin support to site management teams on live projects
- System administration duties, managing users / permissions
- Updating and maintaining project directories
- Live project document / drawing management on system
- Distributing paper drawings to site management.
- Managing information on client portals
- Managing the O&M process in accordance with client requirements, ensuring all information and approvals have been received
- Collating and completing documents in line with Project Handover Checklist.
- Collating returned site files and preparing for archiving.
- Managing client and supply chain trackers, ensuring you are adhering to agreed KPI’s
- Arranging accommodation for staff, when required
- Running and distributing monthly reports
- Managing staff training matrix, booking courses where required and ensuring individual training files are maintained.
- Managing PPE supplies for upcoming projects
- Taking and distributing minutes at meetings
- Assisting the senior management team to obtain quotations and placing orders.

You will have excellent communication skills with the ability to work with people at all levels of business. Experience of working in a similar role is essential and a working knowledge of the construction industry would be beneficial, however training can be provided. You will be IT literate with a good understanding of Microsoft packages. A working knowledge of Procore would be ideal, but not essential.

Legal Information:
Contract Scotland acts as an employment agency for permanent work and acts as an employment business for temporary work.

Applicants must be eligible to live and work in the UK.

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