Medical Secretary

2 weeks ago


Birmingham, United Kingdom Birmingham Women's and Children's NHS Foundation Trust Full time

Newly created full time post for a Medical Secretary, based within the ADHD Service based at Finch Road FTB Hub. The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which include the receipt of all correspondence, booking of patient medical appointments, attendance at designated meetings recording accurate notes. Completion of audio transcription of clinical letters, report s and other correspondence as required by the Consultant Psychiatrist and medical team.

To organise the Consultants’ clinical, academic and professional commitments by managing his or her diary, coordinating clinics and facilitating communication between the Consultant and the associated clinical team ; to ensure effective and efficient management of booking systems.

To ensure the timely production of an accurate clinical record of each patient intervention ; whereby all appointments are booked and followed up with patients within agreed timescales, using relevant IT systems and E lectronic P atient R ecord system s for populating correspondence.

Typing of day-to-day correspondence and medical reports and effectively co-ordinate the production of clinical and non-clinical reports, manuscripts, legal documents and complaints, in accordance with Consultant/Trust requirements using a PC with Windows based software, Excel and Access. Acting as a focal point for the Consultant and medical team ; liaise between patient/parents and the associated clinical team via face-to-face, telephone and written communication instigat ing appropriate action accordingly, as befits the sensitive and complex nature of the information involved, c ommunicating in a timely and effective manner

Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Women’s and Children’s NHS Foundation Trust.


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