HR Administrator
1 day ago
An ongoing temporary opportunity exists within the HR team to provide a full administrative service.
Our client is experiencing a time of great growth and success, and this is an exciting chance to join a busy and professional HR team and to get involved in all aspects of HR.
Responsibilities will be very varied and will include:
- Be the first point of contact for all staff in order to troubleshoot any Cascade / HR system queries
- Update and maintain the HR database (Cascade) with all staff data, holiday and absence records, benefit information and training records.
- Run monthly reports to review probationary periods, long service anniversaries, absence, holidays etc.
- Provide documentation with regard to any changes in staff status i.e. maternity/paternity/salary review/promotion etc.
- Support the HR team by ensuring all supporting information is collated and stored in readiness for the monthly payroll.
- Train new staff on access to the HR database.
- Support the HR team in the development of the HR database.
- To assist with the ongoing maintenance of the HR section of the company intranet
- Submit monthly reports to the disaster recovery team in order to ensure staff contact details are accurate. To manage the recording and reporting of taxable awards including vouchers, flowers etc. in preparation for the annual submission
- Ad-Hoc administration for the MD - flights, travel, diary, great visitor etc.
- Co-ordinate and book training venues and manage logistics.
- Maintain starter, leaver, and temporary employee spreadsheets as required.
- Ensure adherence with the Three Lines of Defence model by maintaining the new starter 1st level controls spreadsheet
- Liaise with Line Managers so as to keep an accurate record of all Temporary Hiring Requests
- Manage the process of on boarding new suppliers and their due diligence checks
- Review the status of First aiders and Fire Wardens on a periodic basis, booking training where required.
- Support the HR team in the annual ‘Fit and Proper’ regulatory assessments
- Support staff with any expense administration
- Create and maintain a HR New starter instruction manual
- Support the HR & Compliance team with any regulatory training
- To act as a note-taker on an ad-hoc basis
You should possess excellent interpersonal and communication skills as there is extensive liaison with all levels of management as well as outside agencies.
You should be familiar with MS Office.
Of paramount importance is the requirement to carry out your activities in a confidential manner and to protect the confidentiality of the information within the department.
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