Finance Administrator

4 months ago

Birmingham, United Kingdom Harper James Full time

**Finance Administrator**

Harper James Solicitors is a growing, ambitious commercial law firm like no other. We have an exciting new opportunity for a Finance Administrator to join our growing finance team.

The role will be fully remote with occasional travel to our Birmingham office, following an initial training period which will be office based for 1 week.

**Who we are**

Harper James is a national commercial law firm designed to support entrepreneurial businesses from start-up to exit. We aspire to disrupt the model for which legal services are provided to businesses. The firm’s innovative approach to delivering highly tailored and accessible legal advice is considered genuinely different to the establishment.

Harper James was founded in 2014 and continues to grow at c40%+ year on year. Today we are more than 115 people, who will support more than 2000 businesses this financial year and will turnover around £10m. We expect to double in size over the next 3 years.

**What do you need to bring to our team?**

This is an excellent opportunity to support the transactional finance manager and wider team, always aiming to provide a consistently efficient and thorough service to the client base and internal stakeholders.

Attention to detail and accuracy in this role is essential. You must be able to efficiently manage a busy workload and prioritise your time well. An enthusiastic team player with a positive attitude and collaborative approach is a must.

Communication skills are vital to the success of this role and you must also be highly numerate with strong attention to detail.

**Key Responsibilities**:
Supporting the transactional finance manager and the wider finance team by:

- Acting as the first point of contact for any internal/external financial queries regarding billing, sales and purchase invoices.
- Ensuring all purchase invoices are approved and input with correct coding and VAT treatment as well as due dates.
- Reconciliation of Supplier statements.
- Management of the supplier data within the finance system.
- Processing employee expenses in line with company expenses policy acting as gatekeeper for out of policy claims.
- Overall responsibility for accounts and invoice queries inboxes (Outlook) responding to requests for support.
- Prepare reports and carry out matter reviews liaising with solicitors for the archiving of completed matters to ensure data integrity.
- Management of internal reporting relating to solicitor temporary time ensuring all time is allocated and billed correctly.
- Daily reconciliation of direct debit account.
- Assisting credit control with chasing of outstanding debt.
- Liaising with credit control to ensure money on account applied to sales invoices.
- Assist with making calls to clients to verify bank details to reduce the risk of fraudulent transactions.
- Updating the client database and internal systems, checking client rates, adding new clients and calculation of accrued hours.
- Running reports for unallocated unbilled time and liaising with practice areas to move across to chargeable matters.
- Sending out timesheets to solicitors for checking every month.
- Supporting with Billing, raising invoices at month end and calculating discounted hours.
- Logging issues within the department to create an environment of continuous process improvement.
- Assisting with the reconciliation of the balance sheet control accounts including fixed assets, prepayments and accruals.
- Holiday cover for the Legal Finance Administrator.
- Liaising with the team and stakeholders to ensure any additional administrative duties are completed on time.
- Assist with finance projects such as the new Core system future process/system improvements.

**Required Skills & Experience**
- Ability to deal with large reconciliations.
- AAT Level 3 or equivalent experience.
- At least 3 years’ experience in a finance role (ideally but not necessarily within the legal service sector).
- Excellent interpersonal & communication skills especially with non-finance staff.
- Time management skills and ability to prioritise workloads.
- Ability to operate with confidence, creditability and initiative.
- Excellent knowledge of Microsoft Office, including Excel to an intermediate level.
- Reliability.
- Professional integrity.

**What we can offer you**
- The opportunity for you to be part of a growing company leading innovation in the legal service sector with accelerated professional development and growth opportunities.
- Competitive salary, private healthcare, death in service benefit, 25 days annual leave plus bank holidays, holiday purchase scheme, pension contributions.
- A full time, permanent and remote working role.
- Working environment with a great team and a relaxed and supportive working culture.

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