Business Administrator

3 weeks ago

Blackwood, United Kingdom Rhino Site Services Full time

**Job Role**: Business Administrator

**Location**: Blackwood

**Salary**: £25,000 - £27,000

**Purpose of the Job**
- Reporting directly to HR Manager, the Business Administrator will provide PA duties to the Management Team and
- administrative support across all support departments within the business. The Business Administrator will be willing
- to work on new projects and will proactively manage their own workload in line with deadlines and business needs.
- The Business Administrator will be required, on occasions, to be the first point of contact for site visitors and enquiries.
- Offering advice and guidance, directing enquiries to the correct onsite personnel, and ensuring that internal and
- legislative procedures are followed and adhered to when visitors arrive on site.
- This is a great opportunity for a Business Administrator to join a successful growing business and gain responsibility
- for new projects and have an insight into all areas of the business with this varied role.

**Main Duties and Responsibilities**
- Ensure that all visitors follow the signing in and out procedure, to ensure that the business is compliant with H&S and legal regulations.
- Manage and maintain the Management Teams calendars, send meeting reminders, organise, and schedule meetings as required and directed.
- Manage all company travel for the Management team.
- Management of confidential documents including confidentiality agreements and supplier contracts.
- General administrative duties such as filing, photocopying, archiving documents, taking minutes, printing documents, monitor toner levels on photocopying machine and ensure that the supplier is providing
- Keyholder responsible for opening up/and locking the Office daily or when required.
- Take on the role as a 5s champion to ensure there is a clean as you go ethos within the office, and a clean desk policy is adapted by all employees.
- Create and send all site purchase orders, ensuring that these are acted upon and generated within a timely manner, to not cause unnecessary delay to business requests.
- Support planning with general administrative duties, such as scanning production packs and saving data from the inward and outward goods forms.
- Work on company projects such as waste management, revamping office space.
- Take ownership of reviewing and renewing the company’s utility packages and file all relevant documents in a safe secure place.

**Essential Skills, Experience and Qualifications**
- Fully proficient user of Microsoft Office particularly in Word, Excel, PowerPoint, Outlook, etc.
- X5 GCSE grades A*-C (or equivalent qualification), Mathematics is essential.
- Excellent communication skills with stakeholders at all levels both verbal and written.
- Previous experience in a similar role.
- Excellent telephone manner.
- Knowledge of 5s - desirable
- GDPR compliant and an excellent understanding of the need to work in a confidential manner at all times, due to the sensitive information that is dealt with.
- Desire to expand own skills and knowledge, working alongside other skilled colleagues including product development, warehouse, packing, quality, accounts and HR.**Salary**: £25,000.00-£27,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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