Rota-coordinator - Children's Services

7 months ago

Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

Reporting to the Service Manager, this role is to work closely with the Paediatric and Neonatal medical teams to produce and coordinate the medical rotas across the directorate.

To co-ordinate, log and monitor all types of leave for medical staff, including Consultants, in the Directorate

To act as the first point of contact for issues relating to Junior Doctors, (e.g. sickness absence reporting, annual leave, study leave, shift swaps, locum cover).

Key relationships include staff in Children's Services, staff in Human Resources Department / Medical Workforce Team, staff in COMET.

The post holder will work closely with the General Manager, Divisional and Clinical Directors, Speciality Managers, members of the HR department and Medical staffing, Directorate staff and other Clinical and General Managers.

The post holder will act as the focal point for all junior medical staff regarding rota compliance and the impact rotas have on their working lives. Together with the Junior doctor representative and Deanery representative the Rota coordinator will feed back issues to the General Manager and Team.

Be first point of contact for the Directorate in relation to all medical workforce issues.

Distribute and maintain master copy of the junior doctor rotas. Maintain up to date contact list. Ensure posts are covered at all times. Complete sickness absence notifications, ensure consultants are notified. Arrange sickness cover by checking internal cover before contacting locum and agency staff. Inform senior medical staff when return to work interviews are required, maintain accurate record keeping of interviews. Provide a weekly staffing list for the teams. Co-ordinate junior doctor requests for study leave/ annual leave. Ensure rota rules are followed. Keep a record of medical staff absences and raise issues with Directors/ General Manager.

Line management

Ensure staff receive appraisals and achieve mandatory training requirements. Co-ordinate leave requests; ensure sufficient cover. Monitor absence and sickness ensuring effective process are in place for escalation.

**Financial Management**:
Ensure that medical staffing budgets are managed within the Trust’s Standing Orders and Standing Financial Instructions and in line with the annual financial plan.

Support the General Manager in recording variances to negotiated budgets with the Finance Department as part of the business planning cycle and overall spending proposals of the Trust.

**Performance Management**:
Manage the Children’s directorate rotas performance and report monthly on the number of locum cover used.

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.

You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career.

We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Please review all documents attached to this advert to ensure you familiarize yourself with all requirements of the job.

To be the first point of contact for the Children’s Directorates in relation to all medical workforce issues including:
Distribute and maintain the master copy of the junior doctor rotas

Maintain and up to date contact list for junior medical staff and distribute information as required

Ensure all posts are covered at all times

Complete sickness absence notifications, ensuring relevant team/on-call consultants are notified

Arrange cover for staff reporting sick by checking if internal cover can be arranged before proceeding to outside locums and agency staff

Inform senior medical staff where return to work interviews are required and maintain accurate record keeping of such interviews

Provide a weekly staffing list for the on-call teams and bed management group

Co-ordinate all junior doctor requests for study leave and annual leave ensuring rota rules and procedures have been followed

Keep a record of all medical staff absences and raise any issues with Directors or General Manager

Manage all leave taken ensuring the right amount of annual leave is taken and taken appropriately

To act as the link between junior doctor staff and Clinical Directors / General Manager, ensuring all issues raised by the junior doctors are highlighted in the appropriate forums

To coordinate, produce and distribute all junior doctor information packs and liaise with consultant and medical education staff in the delivery of the speciality

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