Vendor Administrator

2 months ago


Reading, United Kingdom Primark Full time

As the vendor Administrator, you will support the Digital Channel in the administration of Vendor invoicing and POs along with being a single point of contact for the Channels Vendor supplier portfolio.

In this role, you will be responsible for the day-to-day support for IT third-party relationships, including vendor lifecycle from project screening, onboarding, contract reviews, ongoing monitoring, risk assessment, and termination.

**Key Responsibilities**:

- Act as a requisitioner on Soft Co. You will be responsible for creating a requisition to pay invoices against services Primark has procured and have visibility on the status of requisitions and payments of invoices against a PO and the status of PO approval.
- Responsible for providing updates to the suppliers on what stage their POs are in the approval process, how long POs are going to take to come through, chasing POs as necessary and providing insight into remaining balances on POs.
- Ensure policies, procedures and program meets all regulatory requirements, and look for opportunities to improve processes by identifying control risks and gaps.
- Communication: This role involves a large amount of vendor management and communication. This role will act as a point of contact for suppliers and their billing departments for queries and issues relating to POs and/or invoices.
- Critical to develop and maintain positive relationships with other business units, stakeholders, engaged third parties and regulators.
- Internal Collaboration: As part of this role, an internal process has been established that aligns the financial/legal and project departments in regard to document management and document validation prior to a PO being raised.
- Acts as a “go to” person for queries on all systems tools and templates used in support of supplier management.
- Promote an organisational learning culture.
- Financial administration: Responsible for the integrated management of supplier’s billing with budgetary forecasts. i.e. highlighting contractual changes / additional services added on / extra costs incurred / billing schedules and estimated periodical costs / ensuring POs are raised in line with cost centre requirements in a timely manner.
- Budget forecasting support: The visibility provided by the above points facilitates the provision of support for budget re-forecasting and tracking.

**Knowledge and Skills required**:

- Experience in new vendor creation.
- Experience in a similar position will be an advantage.
- Knowledge of SAP or other ERP system.
- Proficient MS Office skills.
- Experience in process design and improvement.
- Evidence of good stakeholder management and communication skills.
- Must have a desire to learn, problem-solving abilities, a “can-do” attitude and excellent communication and organization.
- Able to self-manage work to a reasonable degree.
- Structured thinking - the ability to take complex problems or unstructured data and fashion a coherent argument or narrative.
- Excellent attention to detail.
- Able to work as part of a team and independently to achieve the best outcomes for the business.
- Ability to create constructive working relationships with suppliers.



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