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Administrative Assistant

5 months ago

Reading, United Kingdom Deriv Full time

Job Information

Industry
- Human Resources

City
- Reading

Country
- United Kingdom

Deriv’s new office will be in Reading — one of our 19 locations worldwide and the seventh in Europe. How would you like to assist in running this IT engineering office? The spectrum of your role will be wide and varied, and it may involve admin work for our overseas offices. In setting up our UK office, we will rely on your entrepreneurial mindset to foresee office requirements, devise foundational plans, implement operational procedures, and maintain administrative systems. You will be responsible for high organisational effectiveness, communication, and safety levels within the office premises. Your time management and planning skills will enable you to fulfil the operational needs of the Reading office to ensure an organised and efficient work environment.

**Your challenges**
- Serve as a primary point of contact to update and maintain office policies in collaboration with the HR team.
- Understand and cater to the administrative needs of the new UK office, such as furniture and equipment requirements and operational requirements.
- Organise office operations and procedures, maintain the office condition, arrange necessary repairs, and ensure all items are invoiced and paid for on time.
- Assist in the onboarding process for new hires.
- Streamline operations as the employee strength grows, manage office expenses and petty cash, and verify invoices and receipts.
- Coordinate with vendors to ensure the cleaning, catering, security, and other required services are provided. Negotiate prices and manage contracts with vendors and service providers.- Assist visitors in any way they need.
- Act as a liaison between Deriv’s main group companies and HMRC for issues relating to payroll and corporate tax.
- Coordinate inter-office travel arrangements, including flight tickets and accommodations. Arrange team-building activities, make reservations, and plan events.
- Help with cost monitoring, budget preparations, and the yearly HR report development.

**Requirements**:

- Minimum 3+ years of work experience in managing the operations of an office or any similar role
- Hands-on experience in administrative responsibilities while setting up a new office- Ability to quickly master new systems and procedures
- Attention to detail and problem-solving skills
- Strong organisational and planning skills in a fast-paced environment
- Excellent spoken and written English communication skills

**What’s good to have**
- Diploma or university degree in accounting, business administration, or a related field
- Work experience in onboarding and managing new hires

**Benefits**:

- Competitive salary
- Annual performance bonus
- Health benefits
- Casual dress code
- Travel allowance