Business Coordinator

3 weeks ago

London, United Kingdom BBC Full time

Job Introduction

The BBC Studios (‘BBCS’) Company Secretarial team provides a range of high-quality corporate administration and governance services to the BBCS group.

The post-holder works with the Company Secretary and other team members to provide support to the team. The Company Secretariat team partners with a range of business areas, including Business & Legal Affairs, Finance, Tax, Strategy within BBC Studios the BBC group - in the UK and globally and is responsible for ensuring a clear corporate governance framework across the organisation and consists of the Company Secretary and six other experienced team members, of which this post-holder is one.

The role involves handling highly confidential information and regular contact with senior management across BBC Studios and BBC Group. It calls for a high degree of organisation and communication skills to work collaboratively with multiple stakeholders, a keen eye for detail, a proactive approach and an ability to multi-task and remain calm during periods of intense pressure.

Main Responsibilities
- Maintain a corporate calendar with the key meeting dates within BBC Group, working closely with colleagues within and outside of the team including with BBC group corporate centre.
- Maintain the Company Secretary’s diary, ensuring that all meetings are diarised and managed with appropriate level of forward planning.
- Work closely with all members of the Company Secretarial team with regards to scheduling and related logistics for Board and Committee meetings and other events.
- Be the lead in maintaining a comprehensive shared drive and filing system for the BBCS company secretarial function, in collaboration with the Assistant Company Secretary.
- Undertake appropriate training and support the company secretarial team in the use of Diligent Entities for managing information on BBCS corporate entities.
- Undertake appropriate training and support the team in the use of Diligent Boards to circulate committee and board meeting packs.
- Undertake general administrative activities for the team including travel and catering arrangements, invoicing, SAP purchase orders, budgeting, etc.
- Assist with any projects that impact the Company Secretarial team as may be required from time to time.
- Have experience in team working and be a strong team player.
- Have strong IT skills with specific experience of using Zoom and products such as MSOffice, Visio and Teams.
- Have strong planning, task prioritisation and organisation skills.
- Possess good communication skills and the ability to communicate with colleagues at all levels.
- Have experience of working in a fast-paced environment, operating under pressure and meeting tight deadlines.
- Be open to constructive feedback and personal development through experiential learning.
- Additionally, knowledge of -working with an entity management software such as Diligent Entities and board meeting portal such as Diligent Boards, would be advantageous.

About the BBC

The BBC Group has set out the first in a new series of bold steps to transform our programming and better represent the public we serve.** **We have the biggest financial investment to on-air inclusion in the industry, together with our existing commissioning budget, we are committed to throwing open our doors more widely than ever to diverse stories and diverse storytellers. Together with a diverse workforce we will accelerate the pace of change in increasing diversity and inclusion both on and off air

To find out more about Diversity and Inclusion at the BBC, please visit our website.

Package Description
Band: C
Contract Type: 12 month Fixed Term Contract _ MAT Cover
Location: London. **The Company Secretariat sits within the legal function of the Chief Operating Officer Group (COO Group)**

Working Pattern: Hybrid Working **(3 days in the office and 2 days working from home)**
- **_Excellent career progression _**- the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
- **_Unrivalled training and development opportunities_** - our in-house Academy hosts a wide range of internal and external courses and certifications.
- **_Benefits _**_- _We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (plus an additional day which is a Corporation Day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.

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