Complaints Officer

2 weeks ago


East London, United Kingdom MMP Consultancy Full time

MMP Consultancy are currently working alongside a leading housing organisation, to recruit a Complaints Officer on a Temporary basis.

**Responsibilities**:

- Identifying those complaints that require notification to loss adjusters due to the potential risk to the business (i.e., reputation or litigation) and providing subsequent updates on a regular basis.
- Provision of ad hoc data and information to the Senior Management Team and Board, when required.
- Assist in the annual and ongoing review of Complaint policy, forms, letters, and publicity material, liaising with communications where necessary
- Responsible for the input and maintenance of complaints into the IT systems and generating data from the systems when requested.
- Communicate with staff to gain information for complaint investigation and to convey investigation results.
- Co-ordinate internal complaint investigations to ensure completion in a timely manner.
- Receive, document, and respond to complaints according to regulatory requirements and policies.
- Record detailed information and statistics about all complaints that occur.
- Create and issue routine reports on the status of complaints
- To provide proactive and reactive support to the senior management team members when required.
- To establish information requirements, acting proactively to provide data reports and statistics accordingly.
- Write and produce analytical reports on complaints and customer insight
- Participate and arrange the Complaints Huddles,
- Participate and arrange in the Complaint Improvement Groups
- Review & Assist in the review of the Complaints Policy and Procedure to ensure it adheres to the Ombudsman's code of complaint handling code.
- Arrange Resolution and Compensation Payments in line with the Complaints and Compensation Policy.
- Any other relevant and appropriate duties as may be required for the delivery of effective and efficient Complaint's handling.

Knowledge / Education / Skills:

- Keen eye for detail
- Usually works within existing processes and procedures where some adaptive or creative thinking is occasionally required.
- Good and effective communication skills
- Good level of experience in drafting and writing
- Ability to resolve often complex cases
- Well organized with attention to detail
- Ability to maintain good customer relations
- Ability to work under pressure and stress as the role can frequently be very stressful
- Must have a genuine interest in and concern for customers and resolving their complaints and work with commitment and dedication towards finding solutions
- Must be a team player and understand the individual needs of team members as well as the wider Priory audience

**Experience**:
Minimum of 3 years' experience in complaints management preferably within a complaints management role within the housing sector; with the emphasis on excellent verbal and written communication skills.


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