Engagement and Opportunities Coordinator

2 days ago

Greenwich, United Kingdom Greenwich Students' Union Full time

**JOB PURPOSE**:
To provide high quality support for student group leaders and empower the 80+ Student Groups and volunteer initiatives at Greenwich SU to develop and grow their membership and deliver high quality activities and experiences. This role will enhance participation, identify and minimise barriers for the diverse student population at Greenwich, and deliver effective co-curricular engagement opportunities across the Greenwich campus and connect with their communities.

**Reports to**:Campus Engagement & Opportunities Manager
**Responsible for**:Temporary PT Student Staff and Volunteers
**Department/Service**: Membership Services

**DEPARTMENT/SERVICE**

This role sits within the wider Membership Services department, together with other key areas consisting of; Activities, Sport, Academic
Communities, Representation and Democracy, we provide a high-quality service for students, that they can shape, steer and be at the heart of.

**DUTIES AND KEY RESPONSIBILITIES**

**SOCIETIES**
- Directly support societies to grow in number and membership by providing advice, resources, support, and specialist knowledge
- Act as a first point of contact for students interested in setting up or joining societies
- Undertake relevant administrative tasks to provide support to student groups, including processing room bookings, activity proposal forms, and student group finance forms in line with procedures, and maintaining records.
- Coordinate communication, including drop-in sessions, to ensure society leaders are able to access the knowledge and resources to effectively lead their groups and are following procedures and policies
- Develop support resources and training for student groups in conjunction with other staff, with this role focusing on the needs for society leaders and encouraging them to diversify and develop their activities
- Provide support for student group events, activities and trips, ensuring relevant H&S practices and procedures are followed
- Ensure policies and procedures are followed, including ensuring external speaker checks are completed as per procedures and reports produced as required
- Support the Campus Engagement & Opportunities Manager to ensure that financial controls are maintained, providing reports and information as required
- Work with relevant staff to support recognition and reward programmes for student groups, including annual awards events
- Work with relevant staff to ensure delivery of the Welcome programme of activity and other New Arrivals activities and events, ensuring that societies are engaging with the programmes of activity as appropriate
- Support societies to utilise the Students’ Union spaces for events and work together with the Commercial team to ensure the success and quality of these events
**VOLUNTEERING**
- Help develop the provision for students to set up and run student groups focused on delivering voluntary activities in the local community
- Support the Campus Engagement & Opportunities Manager and other relevant staff and officers in developing policies and procedures to enable student groups to safely deliver voluntary activities in the local community
- Develop appropriate support resources and training for student groups delivering voluntary activities in the local community to provide quality experiences for student volunteers and stakeholders
- Undertake relevant administrative tasks to provide support to student group volunteering projects, including processing room bookings, activity proposal forms, and student group finance forms in line with procedures
- Work with relevant staff to curate a programme of one-off volunteering opportunities designed to encourage growth of student group volunteering projects
- Coordinate the reward and recognition of volunteers by continuing to develop the Volunteering Toolkit
**STUDENT MEDIA**
- Work alongside relevant staff to support and develop the student-led Student Media groups.
- Act as a first point of contact for Student Media group leaders for queries relating to their activities, and acting as liaison with the relevant Communications staff as needed to ensure their specialist activities are supported effectively.
- Support the Campus Engagement & Opportunities Manager and other relevant staff and officers in developing Student Media, including support for developing relevant policies and procedures and administrative support as required.
**EVENTS**
- To deliver an effective co-curricular events programme, focusing on hard to reach groups inc. international, commuting and mature students
- To remove barriers for participation with non-committal, turn up and give-it-a-go style events
- Stimulate students to create societies by using student feedback to create events & activity, that may turn into a student group
**SUPPORTING REPRESENTATIVES**
- Support GSU officer societies lead with administration relating to the representative meetings for societies, and other student group representative fun

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