Shipping and Customs Coordinator

1 week ago

London, United Kingdom Momart Ltd Full time

Job description: Shipping and Customs Coordinator
Job title:
Shipping and Customs Coordinator

Reports to:
Shipping and Customs Manager

**Location**:
Exchange Tower, E14 and Leyton, E10. Hybrid flexible working.

Hours of work:
Full time, Monday - Friday 9 - 5 pm

Job purpose

Momart provide a comprehensive art handling, transport, and logistics service to our clients. Working with our other departments, the Shipping team have a critical role helping to organise the international transportation of fine art, antiques, and collectors’ items to and from the UK, and ensuring that Momart and our clients comply with all customs, import and export regulations.

Key tasks

The Shipping and Customs team work with all departments at Momart to ensure the safe delivery of art works worldwide. This Coordinator role requires freight forwarding experience and provides an opportunity for customs career progression.

Customs tasks
- Prepare and submit import, export and transit Customs declarations for consignments moving by air, road, and ocean freight using ASM Sequoia software.
- Provide project coordinators with advice on Customs requirements and procedures to help ensure compliance with Customs regulations.
- Assist with management and audit of customs records for Momart’s customs authorisations.
- Keep up to date with changes in customs regulations and new systems - attend webinars, courses, and research changes.
- Escalate issues when necessary and seek guidance from senior colleagues.

Shipping tasks
- Prepare freight documentation for import and export consignments moving by air, road, and ocean freight.
- Acknowledge and manage job bookings from project coordinators on AMS, Momart’s bespoke project management system.
- Advise project coordinators of available flights/vessels, routes, freight rates and ancillary charges and recommend the best option.
- Liaising with project coordinators, airport operations staff, and other departments - transport, warehouse, finance - to ensure the smooth running of jobs.
- Negotiation with freight carriers, establishing freight rates and service levels, making freight bookings, and ensuring that the needs of our clients are met.
- Assist with maintenance of freight rates schedules.
- Update costs incurred by Shipping in AMS upon receipt of invoices, liaise with project coordinators to resolve any material undercharging.

In addition to the above, there may be a need for additional support within other Momart departments in times of high workload and to help solve problems. You may also be called upon to work out-of-hours and at weekends.

Training will be provided both on the job and relevant external training is supported.

Skills & personal qualities

Essential
- At least 2 years’ experience within the freight forwarding industry.
- Experience making customs declarations in CHIEF.
- Experience making customs declarations in CDS.
- Knowledge of customs procedures and processes.
- A desire to learn and progress with a career in freight forwarding.
- A methodical approach, with a high attention to detail.
- Excellent computer literacy.
- Well developed numerical and analytical skills.
- Able to work well under pressure and manage time effectively.
- Strong communication and customer service skills both internally and externally.
- Demonstrates a good understanding of Momart’s security programme and their role in it.
- Assists colleagues, customers and suppliers in resolving security issues and escalating where necessary.

Advantageous
- Experience with ASM Sequoia customs declaration software.
- Knowledge of aviation security requirements.
- Experience of both imports and exports.
- Experience of all multiple modes of transport.
- Experience booking sea freight or airfreight with external suppliers.

Company description

Momart is the premier fine art handling, shipping, and storage company in the UK. Established in 1972, we have a world-class reputation for providing solutions to the most complex art transport and installation challenges. We have been involved in handling many of the world’s most prestigious fine art objects and are now the agent of choice for many national museums, art galleries and private collectors.

**_Please note:_** _As a Regulated Agent, Momart Ltd. is required to carry out reference checks on all our employees. It is an offence under the Aviation Security Act 1982 as amended by the Aviation & Maritime Security Act 1990 and the Anti-terrorism, Crime and Security Act 2001, to give false information regarding this reference._

**Salary**: £26,000.00-£36,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Life insurance
- On-site parking
- Referral programme

Schedule:

- Monday to Friday

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you complete customs entries directly or is this outsourced to a third party?

Work Location: H

  • Shipping Coordinator

    5 days ago

    London, Greater London, United Kingdom Barclay Meade Full time

    Global Business Hiring for Shipping Coordinator PositionA leading global business is currently seeking a Shipping Coordinator to join their team. As a Shipping Coordinator, you will play a crucial role in the import and export operations of the company.About the Company: The company is a key player in the industry, known for its dedication to excellence and...

  • Shipping Coordinator

    1 month ago

    London, United Kingdom Major Recruitment Watford Full time

    Major Recruitment Watford are looking for Shipping Coordinators to work for a global company based in North West London.As a Shipping Coordinator, you will:Work between the Shipping, Supply Chain & Export departments to ensure accurate orders & deliveries.Check pending orders and resolving issues if necessary.Respond to customer inquiries regarding shipping...

  • Shipping Coordinator

    1 week ago

    London, United Kingdom Bloom Careers Full time

    **Shipping Coordinator** **£32,000 - £36,000** **Mayfair** My client is one of the most renown private jewellery houses in the world. The Shipping Coordinator will play a crucial role in managing the end-to-end logistics of their valuable jewellery shipments, ensuring seamless movement across international borders. **Responsibilities** - Coordinate...

  • Shipping Coordinator

    2 weeks ago

    London, United Kingdom DivalentineCalver Recruitment Ltd Full time

    Permanent ***: - London ***: - Posted 2 hours ago ***: - Negotiable / Year - **REF**:DCR 6018 Our client a leading global Commodity Merchant and Supply Chain Management company is seeking an experienced Shipping Coordinator with a Soft Commodity background. As an origin-integrated business operating in over 40 major producing countries worldwide, our...

  • Shipping Coordinator

    3 weeks ago

    London, United Kingdom Alchemy Global Talent Solutions Full time

    We are partnering with a Manufacturer seeking a Shipping Coordinator to join their team in Essex.nThe position offers hybrid working 2 days per week.Responsibilities;nArranging deliveries to customers and from customersnObtaining freight ratesnPreparing CLP labels to warehousenResolving any problems with incoming shipmentsnMonitoring customer services...

  • Shipping Coordinator

    1 month ago

    London, United Kingdom Manpower UK Ltd Full time

    Shipping Coordinator1 Year temporary Maternity CoverDelivering superior customer value is at the heart of this business. As a Temporary Shipping Coordinator at our Ashford site, you will support customers through monitoring of daily shipment issues, management of outbound customs queries and monitoring of imports to ensure the delivery schedule is maintained...

  • Shipping Coordinator

    3 weeks ago

    London, United Kingdom Manpower UK Ltd Full time

    Shipping Coordinator1 Year temporary Maternity CoverDelivering superior customer value is at the heart of this business. As a Temporary Shipping Coordinator at our Ashford site, you will support customers through monitoring of daily shipment issues, management of outbound customs queries and monitoring of imports to ensure the delivery schedule is maintained...

  • Shipping Coordinator

    3 weeks ago

    London, United Kingdom Ted Baker Full time

    **SHIPPING COORDINATOR** **WHO WE ARE** - QUINTESSENTIALLY BRITISH; DISTINCTLY GLOBAL. - At Ted Baker, we know what it means to be a truly forward-thinking designer brand. From the iconic props in our shops, to the delightful details and thoughtful touches which set us apart from the crowd. These are the qualities we see brought to life in our People. ...

  • Shipping Coordinator

    6 days ago

    London, Greater London, United Kingdom Alchemy Global Talent Solutions Ltd. Full time

    There is currently a vacancy for an experienced Art Shipping Coordinator within an expanding Fine Art Shipping Company in West London This individual will need a fantastic understanding of fine art shipping processes and procedures. Responsibilities: Coordinate the shipments of fine art transportation both domestically and internationally. Manage key...

  • Export Shipping Coordinator

    2 weeks ago

    London, United Kingdom Funko Full time

    **EXPORT SHIPPING COORDINATOR** This role will be responsible for facilitating all procurement activities relating to the fulfilment of products shipped directly from the factories to international customers in close collaboration with the Far East logistics team, local Sales and Credit Management Teams, as well as Funko HQ based in Everett, WA. **WHAT...

  • Shipping Logistics Coordinator

    4 weeks ago

    London, United Kingdom ES Global Full time

    **Main purpose of job**: ES Global is a leading provider of bespoke, temporary structures, event overlay, and staging for events across the music, sports, cultural, and public sectors. As a Logistics/Shipping Coordinator, your role is vital in shipping arrangements and coordination in the UK and internationally. Working closely with the Yard and Project...

  • Shipping Coordinator

    6 days ago

    London, Greater London, United Kingdom Manpower UK Ltd Full time

    Are you ready to embark on a new journey as a Shipping Coordinator at our Ashford site? Let's dive in to learn more about this exciting opportunity:Follow up on transport complaints: monitor and resolve missed deliveries or documents by carriers.Facilitating and liaising: ensure careful execution of requests. You will be process orientated, paying attention...

  • Shipping Logistics Coordinator

    3 weeks ago

    London, United Kingdom ES Global Full time

    This is a fixed term contract c. 10 months from March to December 2024 with a potential requirement to travel to the Paris office. **Main purpose of job**: ES Global is a leading provider of bespoke, temporary structures, event overlay, and staging for events across the music, sports, cultural, and public sectors. As a Logistics/Shipping Coordinator, your...

  • Supply Chain and Shipping Coordinator

    4 weeks ago

    London, United Kingdom OPRA GROUP Full time

    The OPRA Group has a great opportunity for a Supply Chain and Shipping Coordinator to join a growing team.This is a Permanent – Full-Time role (Monday – Friday 09:00 – 18:00 with 1 day working from home)Role Duties: * Coordinating between Supply Chain, export, and Shipping Departments * Responding to Customers regarding shipping delays and offering...

  • Import Shipping Coordinator

    2 months ago

    London, United Kingdom Pod Talent Full time

    The company is a small business purchasing food commodities from across the world, strictly based on Fair Trade contracts; evaluates sustainability and fights for a more sustainable way of producing food. They are looking for someone who can share their own values, who is proactive and happy to give their contributions to the company. As Import Shipping...

  • Shipping Logistics Coordinator

    6 days ago

    London, Greater London, United Kingdom ES Global Full time

    Main purpose of job:ES Global is a leading provider of bespoke, temporary structures, event overlay, and staging for events across the music, sports, cultural, and public sectors.As a Logistics/Shipping Coordinator, your role is vital in shipping arrangements and coordination in the UK and internationally. Working closely with the Yard and Project Delivery...

  • Art Shipping Coordinator

    1 month ago

    London, United Kingdom Alchemy Global Talent Solutions Full time

    We are working with a Fine Art Shipping company in West London who are looking to bring on a junior shipping coordinator to their expanding team! Coordinate domestic and international fine art shipments. Maintain accurate shipping records and documentation. Communicate with clients regarding shipping status and inquiries. Assist in inventory...

  • Art Shipping Coordinator

    1 month ago

    London, United Kingdom Alchemy Global Talent Solutions Full time

    Job Description We are working with a Fine Art Shipping company in West London who are looking to bring on a junior shipping coordinator to their expanding team! Coordinate domestic and international fine art shipments. Maintain accurate shipping records and documentation. Communicate with clients regarding shipping status and inquiries. Assist in...

  • Sales Coordinator

    1 week ago

    London, United Kingdom Navis Consulting Full time

    **Sales Coordinator (Shipping) - Perm - London** We are looking for an individual to work for a leading shipping company within their London office as a Sales Coordinator. You will be working within the Business department with focus on International Container Shipping. Previous Shipping experience isn’t required but would be advantageous. The duties and...

  • Shipping Coordinator

    6 days ago

    London, Greater London, United Kingdom Ted Baker Full time

    WHO WE ARE QUINTESSENTIALLY BRITISH; DISTINCTLY GLOBAL. At Ted Baker, we know what it means to be a truly forwardthinking designer brand. From the iconic props in our shops, to the delightful details and thoughtful touches which set us apart from the crowd. These are the qualities we see brought to life in our People. -THE ROLE This role is within the U.K...