Facilities Assistant

5 months ago

London, United Kingdom Acuity Services Full time

**Facilities Assistant**

Reporting to the Facilities Manager, the Facilities Assistant is to provide Facilities Services and general assistance, including but not limited to Guest Services, Hospitality, and Post Room, printing, photocopying, binding, and archiving services in order to support the smooth running of the office.

**Client Service (Main Duties & Responsibilities)**
- Assisting in the organization of company events and conferences
- Deal with complaints and queries
- Supervise and monitor the work of facilities staff
- Processing invoices and managing office budgets
- Review/input credit card expense information
- Organize office operations and procedures
- Address employees queries regarding office management issues (e.g. stationery, booking arrangements)
- Liaise with facility management contractors, including cleaning, catering and security services
- Assisting facilities manager with maintenance issues
- Monitoring the incoming queries and requests on the company helpdesk
- Providing Post Room and Porterage services including the delivery and collection of all mail, including priority mail, arranging couriers and taxi services.
- Delivery and removal of crates, boxes, parcels and other goods delivered, the collection and delivery of the Companies Archiving requirements in accordance with manual handling good practices
- Checking stationary supplies and ordering new stock, oversee all print hubs have sufficient paper stocks, stationary and replenishing accordingly
- In-house colour printing/copying and binding
- Assisting in the organization of company events and conferences
- Liaise with facility management contractors, including cleaning, catering and security services
- Processing invoices and managing office budgets
- Oversee the collection and on site destruction of confidential shredding, ensuring all certificates are filed in a timely manner
- Providing cover for Front of House, greeting clients and booking meeting rooms which may include providing teas, coffees and other refreshments when required
- Maintaining the Accident Book
- Carry out a range of other facilities Duties within an office environment as reasonably instructed by the Head of Facilities
- Keep a track of the catering forms submitted
- Keep a track of the invoices, and the hospitality tracker
- Occasionally document printing, scanning and binding
- Report IT or senior facilities of any issues or equipment malfunction and/or damage
- Maintain high standard of service and constant professionalism in front of colleagues, visitors and contractors at all times
- Document archiving, maintain the records in the portal and spreadsheets
- Document recall from the storage/ transferring documents back to storage

**Visitor Experience**
- Greet clients and visitors, to the highest standards
- Coordinate meeting room reservations, transport and courier bookings
- Requesting access for new joiners and keeping track of passes being issued
- Answering telephone calls with the specified response time and manners
- Assisting the catering team during the events.

**Qualifications and Experience**
- Competent with MS Office Suite (Excel, PowerPoint, Word, Outlook)
- Administrative experience
- 2 years Front of House Corporate Facilities experience essential
- IOSH Qualification would be desirable

**Skills & Competencies**
- Excellent Attention to detail and organizational skills
- Positive can do attitude, proactively respond to tasks as needed, taking responsibility and initiative to ensure the smooth running of the premises and post room functions
- Strong interpersonal skills
- Strong multi-tasking skills
- Excellent communication skills
- Committed to delivering a high level of customer service
- Well presented with a professional attitude

**Job Types**: Full-time, Permanent

**Salary**: £32,000.00 per year

**Benefits**:

- Company events
- Company pension
- Private medical insurance
- Referral programme
- Sick pay
- Store discount

Schedule:

- Monday to Friday

**Experience**:

- Corporate Facilities: 2 years (required)

Work Location: In person

Reference ID: SHF01

  • Corporate Receptionist

    6 months ago

    London, United Kingdom St James Facilities Services Ltd Full time

    **Overall Purpose** This is a dual purpose role combining front and back of house responsibilities. 50% of the role is reception and the other half is providing administrative support to the facilities management. The role is within a multi-tenanted site with 2 attached buildings, working between 2 reception desks. This role is crucial as part of the...

  • Facilities Assistant

    6 months ago

    London, United Kingdom IDA Recruitment Ltd Full time

    **Facilities Assistant - £25,000 - £28,000** A wonderful opportunity to join an awarding winning architecture practice based near Farringdon as their **Facilities Assistant**. Reporting into the Facilities Manager and working alongside a receptionist and a hospitality assistant. The working environment is friendly, flexible and extremely supportive. The...

  • Facilities Assistant

    6 months ago

    London, United Kingdom Tate Full time

    **Facilities Assistant Farringdon £25-25k Immediate StartPlease note - this role is 5 days a week in the office** Our client are a leading design and consultancy practice based in beautiful offices in Farringdon. They are looking for a proactive, hands-on Facilities Assistant to join their wonderful team. Duties will include but not be limited to: -...

  • Facilities Assistant

    5 months ago

    London, United Kingdom Akton Recruitment Full time

    **Facilities Assistant** **Westminster** **circa £30,000 per annum** Join our Westminster based team as a Facilities Assistant and play a vital role in ensuring our centers are fully functioning and welcoming. **Responsibilities of Facilities Assistant**: - Aid the Facilities Manager in caretaking and maintenance duties to maintain fully functional and...

  • Facilities Assistant

    6 months ago

    London, United Kingdom Reach Plc Full time

    **Facilities Assistant** London £30,000 Full Time **Reach Plc** have an exciting role for a **Facilities Assistant**. The **Facilities Assistant** is responsible for providing **full administrative support to the facilities management function of this very busy department.** Must have the ability to use software systems and use excel & google...

  • Facilities Assistant

    5 months ago

    London, United Kingdom Balfour Beatty Full time

    **About the role** Balfour Beatty** has an exciting opportunity for a mobile **Facilities Assistant** to join our **Enabling Functions** team to work in BB Focus Point, Kings Cross & BB Canary Wharf 5 Churchill Place Role Purpose: An enthusiastic individual with previous experience of working in a similar role in a corporate environment is required to...

  • Facilities Assistant

    1 day ago

    London, United Kingdom Compass UK & Ireland Full time

    We're currently recruiting a dedicated Facilities Assistant to help ensure the smooth running of the operations in 14Forty on a part time basis, contracted to 17.5 hours per week.As a Facilities Assistant, you will use your skills to maintain a high standard of facility management with the wider facilities team. In return, you will have the chance to...

  • Facilities Assistant

    6 months ago

    London, United Kingdom Balfour Beatty Full time

    **About the role** Balfour Beatty** has an exciting opportunity for a mobile **Facilities Assistant** to join our **Enabling Functions** team to work in BB Canary Wharf 5 Churchill Place & BB Focus Point, Kings Cross. Role Purpose: An enthusiastic individual with previous experience of working in a similar role in a corporate environment is required to...

  • Facilities Assistant

    6 months ago

    London, United Kingdom Balfour Beatty Full time

    **About the role** Balfour Beatty has an exciting opportunity for a **Facilities Assistant **to join our Enabling Functions team to work in **Canary Wharf, London.** **ROLE PURPOSE**: You'll provide ‘front of house’ and facilities management support for our Canary Wharf office which serves around 250 employees. The offices have been designed to provide...

  • Facilities Assistant

    6 months ago

    London, United Kingdom Balfour Beatty Full time

    **About the role** Balfour Beatty has an exciting opportunity for a **Facilities Assistant **to join our Enabling Functions team to work in **BB Focus Point, Kings Cross.** **ROLE PURPOSE**: You'll provide ‘front of house’ and facilities management support for our Focus Point, Kings Cross office which serves around 250 employees. The offices have been...

  • Facilities Assistant

    6 months ago

    London, United Kingdom Catch 22 Full time

    Our client a Student Accommodation is currently looking for a permanent **Facilities Assistant **(Residence Assistant) to join their team within their Student Accommodation settings across sites in Camberwell, Peckham, South East London. Do you have experience as a School Premises Assistant, School Caretaker, Maintenance, Facilities Assistant or Caretaker...

  • Facilities Assistant

    6 months ago

    London, United Kingdom HVAC Recruitment Full time

    **Facilities Assistant** **Salary - up to £32,000 (Depending on experience)** **Monday to Friday, 08:30-17:00** **Soho, W1F** Are you looking for your first role in the FM industry? Or are you a Facilities Assistant/Laborer looking for a new opportunity? We have an opportunity to work as a **Facilities Assistant** to be based out of a large and...

  • Facilities Assistant

    3 weeks ago

    London, United Kingdom Crone Corkill Full time

    Temporary Facilities Assistant - Immediate StartLocation: Finance Sector - Central LondonRole: Facilities Assistant (Temporary Position)Duration: A few weeks, with an immediate startSalary: £16 - £20phHours: Full-time, 8:30 am - 6:00 pm, office-basedWe're seeking a proactive and hands-on Facilities Assistant to support our Financial Services clients team...

  • Facilities Assistant

    6 months ago

    London, United Kingdom Career Legal Full time

    We are working with several professional services firms and leading outsourcing providers across London that require Facilities Assistants on a temporary ad hoc basis to join their already established teams for various days, weeks and months. You will be immediately available, flexible and have previous facilities experience. Duties will include: - Provide...

  • Facilities Assistant

    6 months ago

    London, United Kingdom Venn Group Full time

    **Facilities Assistant** Venn Group are supporting an organisation based in London with the recruitment of a Facilities Assistant to support their busy teams. - Start Date: ASAP - Location: London - Duration: 6-8 weeks - Pay: £14.50 per hour (via an umbrella company) **Duties**: - Deal with enquiries from staff and students in a polite and welcoming...

  • Facilities Assistant

    6 months ago

    London, United Kingdom Morgan Spencer Full time

    Facilities Assistant 25K- 27K Annually Must be available immediately Permanent Full - Time Position Based Central London The Client My client is a small specialist college in Central London seeking a Facilities Assistant to join their team in a permanent position. This is a fantastic opportunity to start your career in facilities/ operations. You will...

  • Facilities Assistant

    6 months ago

    London, United Kingdom Colbern Limited Full time

    Six Months Vacancy The post holder will be expected to work a pattern of between 07:00 -21:00 according to business needs. 627991-3437-2452 1.3 Facilities Assistant Tower Hamlets Contract £16.18 per hour Our client is looking for an experienced Facilities Assistant. This is an exciting time for Facilities Management at the London Borough of Tower Hamlets...

  • Facilities Assistant

    2 days ago

    London, Greater London, United Kingdom Leonardo Royal Hotel London Tower Bridge Full time

    Job Title: Facilities AssistantWe are seeking a skilled Facilities Assistant to join our team at the Leonardo Royal Hotel Edinburgh.About the Job:The successful candidate will be responsible for supporting the maintenance team in ensuring the hotel's facilities and equipment are properly maintained and functioning efficiently. This will involve conducting...

  • Facilities Assistant

    6 months ago

    London, United Kingdom INTO University Partnerships Full time

    **Facilities Assistant** **Location**:INTO, London **Salary**:£26,442 annually depending on experience **Contract Type**:Full time-FTC with views to becoming permanent **INTO’s mission: Transforming international student academic and career success through winning university partnerships.** INTO London are seeking a dedicated and experienced...

  • Facilities Assistant

    3 weeks ago

    London, United Kingdom Instant Impact Full time

    Location: OnsiteSalary: Up to £33,000 per annum (pro-rata)Duration: 3 monthsOur client, a UK-based law firm focused on purpose-driven legal work for charities, social enterprises, and public sector clients, seeks a Facilities Assistant to support their commitment to impactful change.About the role:The Facilities Assistant will assist the Facilities Team...