Personal Assistant

3 weeks ago

Tamworth, United Kingdom Reference Technology Ltd Full time

**About us**

RefTech provide the most technologically sophisticated registration and badging systems for the conference and exhibition industries. The quality of our service commitment is shown by the very high level of repeat business we achieve.

So, if you join us, you’ll be working with a great product and service.

In return, you’ll get a great package of salary, bonus, training and even social events.

Our work environment includes:

- Modern office setting
- Wellness programs
- Growth opportunities

The PA/Business Support will provide efficient and responsive administration and business support to the Managing Director and Leadership Team. Reporting to the MD, this role requires professionalism and integrity, as well as discretion and initiative; the ability to effectively plan and organise workloads and manage tasks to provide an effective solution to the business; and excellent communication and IT skills. A keen eye to detail, the ability to multi-task and remain calm under pressure are also key, with the ability to remain pro-active, positive and enthusiastic in support of the company’s Mission and Values.

Main Duties and Responsibilities:

- To provide a comprehensive administrative support to the MD and members of the leadership team
- Manage appointments, business meetings (both internal & external) and organise travel and itineraries
- Liaise with customers, suppliers and other stakeholders on behalf of the MD and leadership team, maintaining a high level of professionalism at all times
- Prepare and edit business documents including reports, presentations and spreadsheets
- Plan and co-ordinate events and conferences, including customer and supplier visits
- Manage confidential and sensitive information, including financial and legal documents, with the utmost discretion
- Schedule and attend key management meetings, taking an active role in discussions in addition to taking notes and acting as point of co-ordination for reports and actions
- Conduct research and gather data for a variety of projects and initiatives
- Manage the reception function, including line management of the Receptionist
- Act as a liaison between different departments within the business, ensuring that communication is clear and effective
- Ensure workplace health & safety requirements are met
- Handling general accountancy and filing duties
- Undertake any other tasks as required to ensure the smooth running of the business

Key Skills:

- Proven experience in Personal Assistant or similar role
- Pro-active, organised and adaptable to changing demands
- Able to handle a variety of tasks with confidentiality and discretion
- Ability to work well under pressure and to tight deadlines
- Proficient in Microsoft Office Suite and other relevant IT / Business software
- Knowledge of Sage Line 50 advantageous
- Strong analytical skills with proven experience in managing/handling data
- Accuracy with attention to detail
- Excellent verbal and written communication and effective listening skills
- Ability to develop relationships with external and internal stakeholders at all levels of the organisation
- Self-motivated and able to work on own initiative

**Why you’ll Love it**:
As well as working alongside some of the best people in our industry, you will also enjoy:

- Competitive salary
- 20 paid holidays plus bank holidays plus 2 duvet days, increasing with service length
- RefTech company benefits including private medical insurance and pension
- Multiple opportunities to give back to our communities
- A tailored individual training, progression and development plan
- Work with people who love what they do every day
- A friendly and supportive working environment
- To work for a Living Wage Foundation Employer

If you think this sounds like you, please send us a covering letter, your CV and your salary expectation.

(Applications without a covering letter may not be considered)

**Job Types**: Full-time, Permanent

**Salary**: £27,500.00-£30,000.00 per year

**Benefits**:

- Company events
- Company pension
- Health & wellbeing programme
- On-site parking
- Private medical insurance

Schedule:

- Monday to Friday

**Experience**:

- PA: 1 year (preferred)
- Business Support: 1 year (preferred)
- Sage: 1 year (preferred)

Work Location: In person

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