Executive Assistant

1 month ago

Tamworth, United Kingdom PCE Ltd Full time

We have an exciting new opportunity at PCE for an Executive Assistant to join our Business Support Team, based at PCEs Head Office in Tamworth, Staffordshire.

The main role of the Executive Assistant is to support the Business Support Director in the management and completion of tasks and initiatives that fall within the remit of the Business Support Team. This will include performing executive assistant duties for the Business Support Director and acting as team coordinator by liaising with the team to manage task allocation, follow through and reporting on progress. The role holder will also have direct responsibility for project set up related administrative tasks, led by the BST, engaging with the wider business to ensure key tasks are carried out in a timely fashion.

**Summary**

Contract: Permanent, Full time

Location: Tamworth, Staffordshire (Head Office)

Reports to: Business Support Director

Competitive remuneration package

25 days annual leave plus bank holidays

Pension

Life cover

Private health insurance

Employee Assistance Programme (EAP)

Discretionary bonus

**Location**

This role will be Head Office based, with some working from home. Occasional travel to site may be required

SUMMARY OF DUTIES

**Accountabilities**

**Activities
Executive Assistant to Business Support Director

Take meeting minutes and manage subsequent task allocation and follow through

Manage follow through on BST tasks to successful completion, providing progress updates

Ensure BST comms are issued appropriately, managing information flow in a timely and accurate manner

Attend site visits

Asite task management

Manages social media activity (i.e., LinkedIn)

Assist with projects as needed

Project Manual

Creation of a project specific manual at the start of each new project, using the business template and building it to become the go to manual for the whole project team

Allocation and subsequent management of departmental tasks in order to collate the required data to complete the manual

Liaising with members of the project team and key functional personnel to ensure their required contribution to the manual is completed in full, in a timely manner

Responsible for the on-going upkeep of the project manual, during the project

Continue to build on the template to minimise set up time on future projects, adapting the template as the business changes and grows

Ensure that the manual continues to add value whilst remaining simple and intuitive for users, as it grows

Other administrative tasks

Proof reading and editing written content

Conducting research

Attending weekly project meetings, as the BST representative

Set up of new project Teams

Policy management

Co-ordination of set up of BST led project documents

SKILLS / BEHAVIOURS / KNOWLEDGE

This role requires a robust individual who is highly focused, has a great attention to detail and thrives on getting things done, i.e, a Completer-Finisher. The role holder is resourceful, has a high level of tenacity and does not get daunted when chasing up is required to get the job done. A friendly and approachable individual who easily engages support from others, for the task at hand.

**Essential Proficiencies**:

- Microsoft Office:

- Word
- Excel
- PowerPoint
- Outlook

**Desirable knowledge of**:

- OneNote
- Teams
- SharePoint

**Skills / behaviours includes**:

- Outstanding organisational and time management skills
- High level of attention to precision and detail, striving to achieve the highest standards
- Strong verbal and written communication skills
- Problem solver
- Can work effectively with all types of people and does not take directness personally
- Ability to multi-task and prioritise an ever-changing workload
- Ability to work under pressure and reach deadlines
- Willing to take the initiative to jump in and assist with issues as they arise
- Possesses discretion and sensitivity towards confidential information, is always highly professional
- Inclusive team player who keeps others in the loop
- Quick to act gets things started without delay, highly committed can do attitude
- Has a strong sense of ownership - takes pride in work and the wider company and wants to make a difference
- Promotes the Company in a professional manner, demonstrating PCEs 4 Behaviours at all times:
**Humble in how we think and act**

**Honest to do the right thing**

**Hungry to be the best**

**Smart know how to treat people
About PCE

PCE Ltd is an employee owned, forward-thinking superstructure and façade construction specialist, delivering HybriDfMA system build solutions on some of the most exciting and innovative projects in the UK. PCE is driven to provide our client partners with the best value, construction speed, and the highest levels of safety and quality, throughout our project delivery. We are a business that strives to deliver the best in everything we do and don't accept second best.
- Why PCE? _

In addition to the great benefits that come w

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