Executive Assistant to Managing Director

1 month ago

Nottingham, United Kingdom Revitaglaze Ltd Full time

**Full Job Description**

This fast-growing and dynamic organisation with a growing M&A division is currently recruiting for an Executive Assistant/PA to assist the Directors.

This role is based in Nottingham with the potential for a working from hybrid position for the right person.

The company offers a fantastic modern office environment and onsite parking.

You must have previous experience within an Executive Assistant/ PA role. Ideally you will have supported at board/investor level. Understanding the nuances of this role and experience juggling the elements is essential to be successful.

**PURPOSE**:
In addition, manage specific ad hoc projects as directed by the MD that improve the efficiency and effectiveness within the business.

**KEY RESPONSIBILITIES**:
Personal Assistant duties:

- Manage and prioritise all diary planning for the MD to ensure key internal and external meeting commitments are fulfilled and sufficient time is allocated to strategic planning, line management and meeting preparation.
- Manage all travel and accommodation arrangements for the MD and the company owners ensuring cost effect travel and most effective and efficient use of time. Organise all logistics for visits (parking, facilities, refreshments, lunches etc).
- Responsible for managing and reconciling cash and credit card expenses for the MD.
- Organising in house events and business projects (Christmas Party's, Staff Birthdays)
- Coordinate papers, presentations and circulation for executive groupings. Attending and taking well documented minutes to act as a record of the meeting (as required).
- Manage pre and post meeting planning, ensuring all relevant paperwork and briefing notes are in place and that related actions are undertaken within specified deadlines.
- Full provision of high-level executive support including complex diary management, organisation of high-level meetings and events
- Prepare documents for presentations for both internal and external stakeholders
- Liaising with clients, suppliers and employees
- Meeting management including ensuring the correct catering
- Regular cadence of meeting attendance including minuting and action points
- Lead/assist with project work as and when required - you will chase lawyers, agreeing leases etc.
- Manage Rota system for the Managing Director

Hours: Monday - Friday; 9 - 6 occasional ad hoc evening / weekend support

**Salary**: £25,000

Ideally, you will come from a similar background, have excellent planning and organisational skills and the ability to communicate at all levels. You must be able to work to tight deadlines ensuring high levels of accuracy, with a good understanding of Microsoft Office packages including excel, with a good typing speed, ultimate discretion and understanding of what a key role this is for the business.

**Salary**: £25,000.00-£27,000.00 per year

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Nottingham, NG10 3SX: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Nottingham, NG10 3SX

Expected start date: 01/04/2023

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