Team Pa/ Business Admin Support

3 weeks ago


Reading, United Kingdom Huntress Full time

**A Global Technology Company based in London is seeking a Business Support Assistant to join their team on a contract basis until June 2023.**

**Duties**:

- Pro-active diary management for each director supported, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings.
- Co-coordinating domestic and international travel on behalf of the directors including accommodation, transfers.
- Book meeting rooms, catering and AV for director's meetings.
- Maintain the team's ROB (Rhythm of the Business) ensuring that the directors and managers are informed of any potential clashes and rescheduling as appropriate.
- Preparing expenses for each director and providing guidance and policy support to the wider team.
- Managing logistics for all internal and external meetings / presentations for directors
- Scheduling and co-ordination of all group meetings and off-sites, including logistics, catering, budgets etc.
- Being the visible presence onsite to act as main point of contact for the teams - being the "face" of your teams when the leads are out of office. There to help and support with queries.
- Ownership of internal processes for the sectors, including creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.
- Providing guidance in line with the UK expense policy, and educating assisting managers and their teams with policy.
- Provide support to new starters in your teams - getting them onboard quickly with the things they need including laptops.

**Skills and experience**:

- Has a self-motivated, hands on, can do attitude
- Is friendly and approachable, with an outgoing personality to mix well with strong sales teams
- Experience in a similar role with strong organisational skills
- Gets excited by new technology and is embracive of change
- Is proficient in Microsoft Outlook and Office
- Can actively demonstrate their problem solving skills and how they step forward to lead
- Has the ability to deal with numerous competing demands and range of different people
- Thrives when working to tight deadlines, multitasking and facing pressure
- Enjoys working in a fast paced, high tech multinational, multi time-zone culture

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.



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