Team Assistant

3 weeks ago

Reading, United Kingdom bp Full time

Location
- United Kingdom - Reading
- Travel required
- No travel is expected with this role
- Job category
- Business Support
- Relocation available
- This role is not eligible for relocation
- Job type
- Professionals
- Job code
- RQ068329
- Experience level
- Entry

Job summary

**Entity**:
Customers & Products
**Job Family Group**:
Business Support Group
**Job Summary**:
To provide support to the SVP Marketing team, in terms of administration and support for the leadership team.

You will be working closely with the SVP Marketing leadership team - a diverse team with a global remit. Specifically you will be supporting five members of the leadership team based in Europe day to day, but will work closely with the entire global marketing leadership team.

Marketing is an exciting part of the bp and Castrol business, developing new offers and services, and ensuring we're always thinking customer first. Working closely with customers means we're continuously adapting and innovating to keep up with changing customer needs. Helping the leadership team run efficiently and effectively is a key enabler of our success and so we are looking for a self-motivated and proactive assistant to join our team.

**Key Accountabilities**:

- Actively manage diaries, ensuring all meetings are prioritised, planned and arranged, including identifying dates for meetings, internal and external.- Ensure all meetings run smoothly by managing attendance, collating, preparing and issuing pre-reads so that team members are equipped with information prior to their meetings and issue meeting minutes when required.- Manage and prioritize the Calendars of the LT in a strictly confidential manner and ensure all correspondence is courteous, helpful and timely, and feedback to them accordingly. Filter calls.- Support the team with administrative matters-
- Liaise with internal and external contacts in the course of handling business arrangements. Liaise with other teams/PAs where necessary to ensure alignment.-
- Collate expense receipts, prepare monthly submissions, reconcile and submit on time.- Manage all your work in a strictly confidential manner.-
- General admin duties:
- Build and maintain excellent working relationships with peers and BP staff globally, including external contacts.- Take accountability for all tasks of other Team Assistants/PAs as and when they are absent from the office- Code invoices using and forward the same to approvers and manage third party invoices.- General office admin: Act as a point of contact on a day-to-day basis, often in the absence of supervision. Confident in prioritising activities and to action/refer as appropriate. Responsible for electronic and paper filing systems, prepare e-expenses and management of invoice. Log various IT requests and faults, source and book meeting rooms for team when necessary, order stationary, meet and greet guests.**Job Holder Requirements (Minimum education, experience & capabilities)**

Education
- Bachelor degree or higherExperience
- Proven track record as team administrator/PA**Travel Requirement**

No travel is expected with this role
**Relocation Assistance**:
This role is not eligible for relocation
**Remote Type**:
This position is a hybrid of office/remote working
**Skills**:
Adaptability, Authenticity, Collaboration, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Influencing, Knowledge Sharing, Listening, Managing volatility, Problem Solving, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills
**Legal Disclaimer**:
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

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