Business Support Assistant

4 weeks ago

High Blantyre, United Kingdom Story Contracting Full time

Story Scotland currently have an exciting opportunity for a Business Support Assistant to join our team based in the Blantyre office - and there has never been a better time to join

**The Role**

As a Business Support Assistant you will provide administative support to the Blantyre office primarily supporting the People (HR) Team and the Office Management Team. Due to this role consisting of office management support and reception cover, the role will be predominantly be office based with the option to work 1 day per week from home. The hours are 08:00 - 16:30, Monday to Thursday and 08:00 - 15:30 on a Friday.

**Key Responsibilities**:
**People Team Support**
- Maintenance of timely and accurate HR records.
- Support for HR system training and for new starters induction.
- Provide cover for the People Coordinator and People Development Coordinator as required.
- Uploading and maintenance of Training records and expiry dates to Coins.
- Scanning and saving training documents to Coins and HR files.
- Early careers enrolment paperwork with Colleges and Universities.
- Booking Occupational Health referrals over telephone on receipt of referrals, coordinating appointments and issuing reports to the Senior People Partner.
- Uploading and maintenance of new starter qualifications and paperwork to Coins.
- Collecting signatures for Contracts of Sponsorships from new starters on their first day and uploading to Sentinel.
- Organising catering for People Team and Office Management held events.
- Create new starter accounts for our Online E-learning system, LMS.
- Issue authorised health expenses to Payroll in a timely manner.

**Office Management Support**
- Providing reception cover for main reception relief breaks and annual leave.
- Supporting the Office Management team with ordering office stationery, sundries and answering the telephone.
- Taking mail to the local post office when providing annual leave cover for reception (expenses covered).
- General administrative duties to support the Office Manager.
- Provide support to the Office Management team with travel and accommodation booking for colleagues when the main receptionist is on annual leave.
- Provide support to the Office Manager with event planning.
- Provide support with facilities management admin for the Blantyre office.
- Administrative duties to support function departments if required (procurement and finance).
- Other administrative duties as required on an ad hoc basis.

**Benefits**

At Story Contracting, we invest in our people. We provide award-winning training and development opportunities for all employees to help you get to where you want to be in your career.

In addition to a competitive salary and pension, we show we care about our people by offering a health cash plan and wellbeing support to keep you fit and well - inside and outside of work. The role offers 26 days annual leave (FTE) plus 9 days bank holiday, with the option to purchase up to 5 additional days. We have a number of forward thinking, family friendly policies including 26 weeks' full pay maternity pay and 2 weeks' full pay paternity pay.

Our agile working policy allows for a mixture of office and home working, and flexible working arrangements are available so that our people are engaged to give their best.

We care about our communities too and offer our employees two paid for volunteering days each year to spend as a team or individually.
- Experience of working in a similar role.
- Highly proficient in the use of Microsoft Office and Outlook.
- Consistent attention to detail.
- Excellent communication, interpersonal skills and telephone manner.
- Ability to work within a team and on own initiative to prioritise workload.
- Positive and flexible, ‘can-do’ approach.
- Experience liaising with colleagues outside of your own team and at all levels of the organisation.
- Ability to maintain process, professionalism and confidentiality.
- Experience of working to deadlines and changing priorities.

**Why Story Contracting?**
- Story Contracting is a privately-owned, award-winning infrastructure company who is financially secure and agile with a wide range of public, private and third sector clients who enjoy working with our talented and committed team. Our track record for delivery on time and to budget, safely and reliably, has meant repeat business from our clients, which is reflected in our motto of ‘Do It Right’
- Our values are at the heart of everything we do - the way we work and the behaviours we display. We believe that this is what makes Story Contracting and our people exceptional.
- GROUNDED - Everyone is equal at Story. We are down to earth and treat each other with respect.
- HARDWORKING - We all pull our weight and work hard for each other.
- PROUD - We are proud of our safety, our projects, our people, our clients and the success we create together.
- FAMILY - We nurture, train, develop and keep our people safe, just like a family. We are inc

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