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Receptionist/Business Support Assistant
4 months ago
The role - Receptionist/Business Support Assistant
Location - Blantyre, South Lanarkshire
Hours - 40 hours per week
Salary - 25k
Our client, a reputable company in the construction industry, is currently seeking a receptionist to join their team based in Blantyre. This is a permanent full-time position, with office hours from Monday to Thursday 08:00 - 16:30 and Friday 08:00 - 15:30.
As a successful candidate, you will play a crucial role in the smooth functioning of the main reception area, but you will also be involved in a variety administration tasks such as travel and accommodation bookings for our client's network of UK based offices.
Due to the location of the role, we are only able to short list candidates who have their own vehicle.
We are looking to speak with candidates who have an intermediate proficiency with Excel and have experience of handling business travel arrangements. Part of the interview process will involve an Excel proficiency test.
Benefits:
Competitive salary of 25,000 per year.
Pension plan.
Health cash plan and well-being support.
Coffee machine
Two paid volunteering days per year.
Responsibilities:
Greet and assist visitors, ensuring a high level of customer service
Manage the switchboard, directing calls to the appropriate departments
Sort and distribute mail, preparing outgoing mail and delivering it to the post office when necessary
Maintain the Reception Manual and standard Office Maintenance folders
Act as a Fire Warden, following safety procedures and conducting weekly fire alarm tests
Coordinate room bookings and assist with video conferencing set up
Monitor and restock office supplies
Arrange catering/hospitality for meetings
Coordinate travel and accommodation bookings
Support the Office Manager and Assistant Office Manager with ad hoc administrative tasks
Manage the reception calendar and rotation
Requirements:
Previous experience working in a customer-facing role, ideally in a receptionist position
Familiarity with office operations and service standards
Good understanding of Health, Safety, Quality, and Environmental policies
Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and Teams. Experience with SharePoint document filing system is a plus
Strong organisational and time-management skills
Self-motivated, proactive problem solver with excellent initiative
Effective collaboration with colleagues and work towards common goals
Excellent interpersonal skills and the ability to build relationships with individuals from diverse backgrounds
High attention to detail and strong literacy and numeracy skills
Confident, professional and calm under pressure
Possession of a valid driving licence due to the requirement for office errands
Why Join Our Client:
Our client is an award-winning company known for its commitment to employee development and well-being. They offer comprehensive training programmes to help their employees thrive. Additionally, they provide opportunities for individuals to make a positive impact in their communities through paid volunteering days. As part of their team, you will be valued, respected, and have the chance to contribute to the company's success.
If you are a dedicated and proactive individual with excellent communication skills, we encourage you to apply for this Receptionist position. Help our client continue to excel as you work in a supportive and inclusive environment. Apply now and become part of their story
Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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