Pa & Team Coordinator to Sales & Marketing Directors
2 months ago
**Exciting new opportunity to join our Residential Development Team as a Personal Assistant.**
**Key Responsibilities**
- Providing full PA support to the Directors of the team and administrative support to members of the team
- Diary management for Directors and Associate Directors
- Ensuring the Directors be as organised and prepared each day as possible
- Organising B2B & B2C client events and internal events/entertainment
- Expenses (Directors and AD’s)
- Organising domestic and overseas travel including accommodation and itineraries
- Coordinating team meetings inc creating agendas and taking minutes
- Management of CRM data - updating and maintaining Outlook & Dynamics contacts.
- Managing and maintaining client and target lists including marketing lists
- Updating and/or formatting schedules, Terms of Business, spreadsheets, presentations, marketing materials and CVs
- Developing tools and procedures to ensure that the teams are supported as efficiently as possible
- Handling telephone calls, taking messages and covering phones
- Overseeing and helping compliance for the team
- Maintain a high level of professionalism when dealing with clients, applicants and colleagues
- Intermediate to advanced knowledge of Word/Excel/PowerPoint/Outlook is essential
- Organising and assisting at development launches during evenings and weekends
- Responsible for overseeing health & safety, assisting with ISO45001, training requirements
- Responsible for developing and maintaining active communication both within the department and other teams
- General Admin, Filing, binding and archiving etc
**Key Skills**
- Intermediate / Advanced Microsoft Office knowledge
- Fast and accurate typing
- Excellent communicator and telephone manner
- Excellent time management skills and attention to detail
- Good team player but also able to work on their own and use their own initiative
- Excellent organisational skills
- Ability to work under pressure
- They will have previous PA experience and be able to work in a fun but pressured and busy environment.
**Benefits**:
- ** 25 Days Holiday**:
- **Pension scheme after 3 months of employment**:
- **Life Assurance**:
- **Discretionary Bonus**:
- **Medical Insurance (Invitation after one years service)**
Find out more about Savills offer
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