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Pa & Sales Marketing Coordinator

2 months ago

London, United Kingdom Savills Full time

**An exciting new opportunity to join our International team on a** Maternity Cove**r acting as a PA to our International Residential Director. Providing PA support **and full administrative support to the International Team within London Residential Development.**

**Team Overview**:
**Currently a team of 7, ranging from Sales Negotiators to Senior Directors with some based internationally. Additionally Ad-Hoc support to the UK China Desk too.**

**Key Responsibilities**:

- Providing full secretarial support to the Director and administrative support to the wider team
- Inbox and diary management for the Director
- Extensive travel booking for the whole team to include accommodation, flights and taxis
- Undertaking compliance for the team
- Processing invoices, credit card payments and deposit releases
- Reporting international deals
- Updating and formatting master schedules and spreadsheets
- Ensuring our internal sharing platform is updated with the latest documents
- Close liaison with Savills overseas offices
- Full coordination of international visits and events
- Updating and maintaining Outlook & Dynamics contacts
- Handling telephone calls, taking messages and covering phones
- Filing, printing and binding
- Attending sales and Launch events
- Management of CRM data and the completion of expense claims
- Building relationships - maintain a high level of professionalism when dealing with clients, applicants and colleagues
- Providing holiday cover for other support staff within the Division
- Ask questions, interact, and discuss objectives and day to day work of your team
- Provide assistance to team members and the department wherever possible
- Develop and maintain active communication both within your team and other teams
- Progress business development initiatives
- Arranging client events and occasionally attend events

**Key Skills**:

- Advanced organisational skills
- Ability to work under pressure
- Intermediate Advanced Microsoft Office knowledge
- Fast and accurate typing
- Excellent communicator and telephone manner
- Excellent time management skills and attention to detail
- Good team player but also able to work on their own and use their own initiative.

**.**
- Business area- Business Operations- Role- Administration- Locations- Margaret Street, London- Contract Type- Permanent, Full time- Remote Status- This role is office based- Salary- Competitive

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