Team Support Administrator
5 months ago
Planning and Organisational Duties The post holder will be responsible for undertaking administrative procedures, contributing to changes to improve work practices to enable the most effective use of available resources. Creating and completing any spreadsheets as required by admin and clinical teams. Support the Health Integration Managers and Clinical Team Leaders in administrative tasks for the services. Assist in the collection of appropriate data and maintain and update spreadsheets as required informing Health Integration Managers of problems in a timely manner.
Archiving any appropriate information as required by services and whilst adhering to policy. Completion of audits as requested by the Health Integration Managers or Clinical Team Leaders. To open and distribute post ensuring all urgent letters and documentation are brought the attention of the appropriate manager. To filter / action incoming calls and recording of messages.
To collate and record staff information regarding professional registration, role information, sickness, annual leave and mandatory training. Arrange meetings, prepare agendas and produce action plans, take and transcribe minutes of meetings, ensuring they are accurate and distributed in a timely manner. To ensure effective follow up of actions from meetings through liaison with members of the division and other divisions / organisations as appropriate. Distribute relevant documentation to all clinical and non-clinical teams as required.
To collate data and statistics for the service and participate in the collection of data from regular audits ensuring typing of reports. Ensuring any data entry that may be requested is completed accurately and in a timely manner. To ensure the asset register for all services is updated and maintained; the post holder will ensure staff report any faults and escalate the maintenance or replacement of equipment as appropriate. Prioritise workload effectively to ensure response times are maintained and agreed timescales are met.
To have a full understanding of all Microsoft Office Suite. Communications and Key Working Relationships Providing a point of contact for liaising with: Work closely and collaboratively with the Administrators and PAs of Team Support. Health Integration Managers, Clinical Team Leaders, Admin Services colleagues and managers, maintaining all necessary records and spreadsheets. Work proactively with the clinical team leaders to provide a safe, efficient, and effective administrative service to the clinical team staff.
Liaise with the Admin and Clinical Triage Teams when required. To be able to communicate effectively in a variety of ways with managers, staff, patients and carers to ensure the smooth delivery of the service in an efficient, tactful, sensitive and professional manner, this may include telephone, video conferencing or face to face. To plan and organise meetings with internal and external stakeholders. Liaising with core members from different organisations.
This requires good communication skills and time management. Ensuring that information is cascaded in a timely manner to colleagues and staff. Responsibility for Finance The post holder will: Participate in ensuring the effective use of all financial resources in providing and delivering the service when supporting the Health Integration Managers. Demonstrate awareness of the need for Cost Improvement Programmes within the service Assist in ensuring that the service is delivered within the existing financial constraints Ordering resources for the team as required using the SBS system and liaising with the Procurement Team.
To maintain stock level of appropriate stationary and ensure ordered in a timely manner Responsibility for Human Resources The post holder will: Ensure adherence to trust HR policies and Procedures To respect the individuality, values, culture and religious diversity of clients and contribute to the provision of a service sensitive to these needs. To maintain patient and staff confidentiality at all times. To exercise good personal time management, punctuality and consistent attendance. Maintain own professional development and mandatory training.
Actively participate in the Trusts appraisal system and supervision by highlighting areas of good personal practice or development needs.
-
Team Support Administrator
4 weeks ago
Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full timeJob OverviewWe are seeking a highly organized and detail-oriented Team Support Administrator to provide comprehensive administrative support to our Community Services Managers. This role will involve liaising with Clinical and Non-Clinical Team Leaders and administrative staff to ensure effective and high-quality services.Main ResponsibilitiesProvide...
-
Team Administrator
5 months ago
Wigan, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full timeAn exciting opportunity has arisen within the Wigan Admin Teams for a Team Administrator We are seeking an enthusiastic and experienced administrator who enjoys working as part of a team and can demonstrate a commitment to delivering a high quality administration support in an efficient and timely manner. The successful applicant will have excellent...
-
Team Administrator
5 months ago
Wigan, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full timeAn exciting opportunity has arisen within the Mental Health Support Team (MHST) in schools for a Team Administrator to work as part of the Community CAMHS Admin Team. We are seeking an enthusiastic and experienced administrator who enjoys working as part of a team and can demonstrate a commitment to delivering a high quality administration support in an...
-
Team Administrator
5 months ago
Wigan, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full timeAn exciting opportunity has arisen within the Wigan and Bolton Community Admin Team for a Team Administrator to work as part of the Community CAMHS Admin Team. We are seeking an enthusiastic and experienced administrator who enjoys working as part of a team and can demonstrate a commitment to delivering a high quality administration support in an efficient...
-
Team Administrator
5 months ago
Wigan, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full timeTo provide an efficient and effective clerical service to the multi-disciplinary team. The post holder will demonstrate an attitude which respects and values service users’ and their carers. The post holder will provide an efficient and professional administration service ensuring quality service to all users. The post holder will meet and greet the...
-
Team Support Administrator
3 days ago
Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full timeJob OverviewWrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust is seeking an experienced administrative professional to join our team as a Team Support Administrator. This role will provide comprehensive support to Community Services Managers, Clinical and Non-Clinical Team Leaders, and administrative staff in delivering high-quality...
-
Administrative Support Specialist
4 weeks ago
Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and skilled Administrative Support Specialist to join our team at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust. As an Administrative Support Specialist, you will be responsible for providing administrative support to the WWL Children's Occupational and Physiotherapy Service.Key...
-
Administrative Support Specialist
23 hours ago
Wigan, Wigan, United Kingdom Greater Manchester Mental Health NHSFT Full timeAbout the RoleWe are seeking an enthusiastic and experienced administrator to join our team as a Team Administrator. This is an exciting opportunity for someone who enjoys working in an office environment, has excellent communication skills, and can demonstrate a commitment to delivering high-quality administration support.
-
Administrative Support Officer
4 weeks ago
Wigan, Wigan, United Kingdom Wigan Council Full timeAbout the RoleWe are seeking a highly motivated and organized Administrative Support Officer to join our team at Wigan Council. As an Administrative Support Officer, you will provide administrative support to our staff and ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff, including answering phone calls,...
-
Sales and Administrative Support
4 weeks ago
Wigan, Wigan, United Kingdom Forrest Recruitment Full timeSales Administrator RoleForrest Recruitment is working with a fast-growing company who are specialists in their field. Due to expansion, they are looking for a Sales Administrator to join their team in an open-plan office.Key Responsibilities:Assisting the sales team with preparing and organising sales presentations, proposals, and contracts.Providing...
-
Sales and Administrative Support
4 weeks ago
Wigan, Wigan, United Kingdom Forrest Recruitment Full timeSales Administrator OpportunityForrest Recruitment is working with a fast-growing company who are specialists in their field. Due to expansion, they are looking for a Sales Administrator to join their team in an open-plan office.Key Responsibilities:Assisting the sales team with preparing and organising sales presentations, proposals, and contracts for...
-
Administrative Support Officer
4 weeks ago
Wigan, Wigan, United Kingdom Greater Manchester Mental Health Full timeJob OverviewWe are seeking an experienced and enthusiastic administrator to join our team at Greater Manchester Mental Health. As a Team Administrator, you will provide comprehensive and confidential administrative support to the Therapies Hub within our Specialist Community Mental Health Team.Your key responsibilities will include providing administrative...
-
Administrative Support Officer
4 weeks ago
Wigan, Wigan, United Kingdom Greater Manchester Mental Health Full timeJob OverviewWe are seeking an enthusiastic and experienced administrator to join our team at Greater Manchester Mental Health. As a Team Administrator, you will provide comprehensive and confidential administrative support to the Therapies Hub within our Specialist Community Mental Health Team.Your key responsibilities will include providing administrative...
-
Administrative Support Coordinator
4 weeks ago
Wigan, Wigan, United Kingdom Greater Manchester Mental Health Full timeJob OverviewWe are seeking an experienced and enthusiastic administrator to join our team at Greater Manchester Mental Health. As a Team Administrator, you will provide comprehensive and confidential administrative support to the Therapies Hub within our Specialist Community Mental Health Team.The successful candidate will have excellent communication...
-
Administrative Support Professional
3 weeks ago
Wigan, Wigan, United Kingdom Greater Manchester Mental Health Full timeJob OverviewWe are seeking an experienced administrative professional to join our team at Greater Manchester Mental Health. As a Team Administrator, you will be responsible for providing comprehensive administrative support to our Therapies Hub.Your key responsibilities will include providing administrative functions to managers, minute-taking of meetings,...
-
Administrative Support Officer
4 weeks ago
Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and skilled Administrative Assistant to join our team at the Emergency Care Centre. As an Administrative Assistant, you will play a vital role in providing administrative support to our team, ensuring the smooth operation of our department.Key ResponsibilitiesProvide administrative support to the Emergency Care...
-
Support Services Administration
5 months ago
Wigan, United Kingdom HM Prison & Probation Service Full time**Details**: **Reference number**: - 307653**Salary**: - £21,355**Job grade**: - Administrative Assistant- HMPPS Band 2**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 3Contents Location About the job **Benefits**: Things you need...
-
Administrative Support Professional
3 weeks ago
Wigan, Wigan, United Kingdom Randstad Education Full timeOffice Administrator JobWe are seeking a highly skilled Office Administrator to join our team at Randstad Education. The successful candidate will be responsible for entering and maintaining financial data, including budgeting, invoicing, and expenditure tracking.Key Responsibilities:Enter and maintain accurate financial dataPrepare budgets and invoicesTrack...
-
Administrative Support Specialist
4 weeks ago
Wigan, Wigan, United Kingdom beBee Professionals Full time £25,000 - £35,000We are seeking a highly organized and efficient Administrator to provide administrative support for our team in a fast-paced and collaborative environment.Key Responsibilities:Handle incoming correspondence and maintain office supplies and equipment inventories.Prepare and edit documents, reports, and presentations using Microsoft Office.Coordinate meetings,...
-
Administrative Support Assistant
4 weeks ago
Wigan, Wigan, United Kingdom Wigan Council Full timeAbout the RoleWe are seeking a highly organized and efficient Administrative Support Assistant to join our team at Wigan Council. The successful candidate will provide administrative and organizational support within the school, with particular responsibility for:Responding to general enquiries from staff, pupils, parents, visitors, and...
