Team Support Administrator

3 months ago

Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

Planning and Organisational Duties The post holder will be responsible for undertaking administrative procedures, contributing to changes to improve work practices to enable the most effective use of available resources. Creating and completing any spreadsheets as required by admin and clinical teams. Support the Health Integration Managers and Clinical Team Leaders in administrative tasks for the services. Assist in the collection of appropriate data and maintain and update spreadsheets as required informing Health Integration Managers of problems in a timely manner.

Archiving any appropriate information as required by services and whilst adhering to policy. Completion of audits as requested by the Health Integration Managers or Clinical Team Leaders. To open and distribute post ensuring all urgent letters and documentation are brought the attention of the appropriate manager. To filter / action incoming calls and recording of messages.

To collate and record staff information regarding professional registration, role information, sickness, annual leave and mandatory training. Arrange meetings, prepare agendas and produce action plans, take and transcribe minutes of meetings, ensuring they are accurate and distributed in a timely manner. To ensure effective follow up of actions from meetings through liaison with members of the division and other divisions / organisations as appropriate. Distribute relevant documentation to all clinical and non-clinical teams as required.

To collate data and statistics for the service and participate in the collection of data from regular audits ensuring typing of reports. Ensuring any data entry that may be requested is completed accurately and in a timely manner. To ensure the asset register for all services is updated and maintained; the post holder will ensure staff report any faults and escalate the maintenance or replacement of equipment as appropriate. Prioritise workload effectively to ensure response times are maintained and agreed timescales are met.

To have a full understanding of all Microsoft Office Suite. Communications and Key Working Relationships Providing a point of contact for liaising with: Work closely and collaboratively with the Administrators and PAs of Team Support. Health Integration Managers, Clinical Team Leaders, Admin Services colleagues and managers, maintaining all necessary records and spreadsheets. Work proactively with the clinical team leaders to provide a safe, efficient, and effective administrative service to the clinical team staff.

Liaise with the Admin and Clinical Triage Teams when required. To be able to communicate effectively in a variety of ways with managers, staff, patients and carers to ensure the smooth delivery of the service in an efficient, tactful, sensitive and professional manner, this may include telephone, video conferencing or face to face. To plan and organise meetings with internal and external stakeholders. Liaising with core members from different organisations.

This requires good communication skills and time management. Ensuring that information is cascaded in a timely manner to colleagues and staff. Responsibility for Finance The post holder will: Participate in ensuring the effective use of all financial resources in providing and delivering the service when supporting the Health Integration Managers. Demonstrate awareness of the need for Cost Improvement Programmes within the service Assist in ensuring that the service is delivered within the existing financial constraints Ordering resources for the team as required using the SBS system and liaising with the Procurement Team.

To maintain stock level of appropriate stationary and ensure ordered in a timely manner Responsibility for Human Resources The post holder will: Ensure adherence to trust HR policies and Procedures To respect the individuality, values, culture and religious diversity of clients and contribute to the provision of a service sensitive to these needs. To maintain patient and staff confidentiality at all times. To exercise good personal time management, punctuality and consistent attendance. Maintain own professional development and mandatory training.

Actively participate in the Trusts appraisal system and supervision by highlighting areas of good personal practice or development needs.

  • Team Support Administrator

    2 weeks ago

    Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    Job OverviewAs a Team Support Administrator at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust, you will play a vital role in providing comprehensive administrative support to Community Services Managers. This will involve liaising with Clinical and Non-Clinical Team Leaders and administrative staff to ensure the effective delivery of...

  • Team Support Administrator

    2 weeks ago

    Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    Job OverviewAs a Team Support Administrator at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust, you will play a vital role in providing comprehensive administrative support to Community Services Managers. This will involve liaising with Clinical and Non-Clinical Team Leaders and administrative staff to ensure the effective delivery of...

  • Team Administrator

    4 months ago

    Wigan, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    An exciting opportunity has arisen within the Wigan Admin Teams for a Team Administrator We are seeking an enthusiastic and experienced administrator who enjoys working as part of a team and can demonstrate a commitment to delivering a high quality administration support in an efficient and timely manner. The successful applicant will have excellent...

  • Team Administrator

    3 months ago

    Wigan, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    An exciting opportunity has arisen within the Mental Health Support Team (MHST) in schools for a Team Administrator to work as part of the Community CAMHS Admin Team. We are seeking an enthusiastic and experienced administrator who enjoys working as part of a team and can demonstrate a commitment to delivering a high quality administration support in an...

  • Team Administrator

    4 months ago

    Wigan, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    NHS Talking Therapies Wigan Band 3 Team Administrator - full time post. An exciting opportunity has arisen for the post of a Band 3 Team Administrator within our Think Wellbeing Service in Wigan. This opportunity will enable the successful applicant to work withinthe admin team at either our Leigh Infirmary or Wigan Life Centre site and be supported by the...

  • Team Administrator

    4 months ago

    Wigan, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    An exciting opportunity has arisen within the Wigan and Bolton Community Admin Team for a Team Administrator to work as part of the Community CAMHS Admin Team. We are seeking an enthusiastic and experienced administrator who enjoys working as part of a team and can demonstrate a commitment to delivering a high quality administration support in an efficient...

  • Team Administrator

    3 months ago

    Wigan, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    To provide an efficient and effective clerical service to the multi-disciplinary team. The post holder will demonstrate an attitude which respects and values service users’ and their carers. The post holder will provide an efficient and professional administration service ensuring quality service to all users. The post holder will meet and greet the...

  • Customer Support Operations Coordinator

    1 month ago

    Wigan, Wigan, United Kingdom Universal Business Team Full time

    We are seeking a motivated Customer Support Operations Coordinator to become a vital part of our team at Universal Business Team. Your primary role will be to assist the Aftercare Support Division in fulfilling our organizational objectives by consistently providing exceptional post-sales assistance to our clientele.Key Responsibilities:Addressing customer...

  • Administrative Support Specialist

    6 days ago

    Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust. As a key member of our administrative team, you will provide comprehensive support to our Community Services Managers, ensuring the smooth delivery of high-quality...

  • Administrative Support Specialist

    6 days ago

    Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust. As a key member of our administrative team, you will provide comprehensive support to our Community Services Managers, ensuring the smooth delivery of high-quality...

  • Project Support Administrator

    1 month ago

    Wigan, United Kingdom Concept Group (Wigan) Ltd Full time

    An opportunity has arisen for aAdministrator in the Project Support Department. This will involve effectively assisting in all aspects of the administration within the Project Support Team. This is a fantastic opportunity for someone who can has variety of administration skills and can multitask. The role is full time but open to providing apprenticeship for...

  • Project Support Administrator

    1 month ago

    Wigan, United Kingdom Concept Group (Wigan) Ltd Full time

    An opportunity has arisen for aAdministrator in the Project Support Department. This will involve effectively assisting in all aspects of the administration within the Project Support Team. This is a fantastic opportunity for someone who can has variety of administration skills and can multitask. The role is full time but open to providing apprenticeship for...

  • Administrative Support Specialist

    3 weeks ago

    Wigan, Wigan, United Kingdom Greater Manchester Mental Health Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Greater Manchester Mental Health. As an Administrative Support Specialist, you will provide comprehensive administrative support to our Therapies Hub, ensuring the smooth operation of our services.Main ResponsibilitiesKey responsibilities...

  • Support Services Administration

    4 months ago

    Wigan, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 307653**Salary**: - £21,355**Job grade**: - Administrative Assistant- HMPPS Band 2**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 3Contents Location About the job **Benefits**: Things you need...

  • Support Services Administration

    3 months ago

    Wigan, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 291057**Salary**: - £19,355**Job grade**: - Administrative Assistant- Band 2**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...

  • Administrative Support Specialist

    2 days ago

    Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    About the RoleWe are seeking an experienced and skilled Administrative Assistant to join our team in the Emergency Care Centre at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust. As an Administrative Assistant, you will play a vital role in providing administrative support to our clinical teams, ensuring the smooth operation of our...

  • Administrative Support Specialist

    2 days ago

    Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    About the RoleWe are seeking an experienced and skilled Administrative Assistant to join our team in the Emergency Care Centre at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust. As an Administrative Assistant, you will play a vital role in providing administrative support to our clinical teams, ensuring the smooth operation of our...

  • Administrative Support Specialist

    2 weeks ago

    Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Emergency Care Centre. As a key member of our administrative staff, you will provide exceptional support to our healthcare professionals, ensuring the smooth operation of our department.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Support Specialist

    2 weeks ago

    Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Emergency Care Centre. As a key member of our administrative staff, you will provide exceptional support to our healthcare professionals, ensuring the smooth operation of our department.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Support Specialist

    2 weeks ago

    Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    About the RoleWe are seeking an experienced and organized individual to join our team as an Administrative Support Specialist. This is a permanent full-time position working across Monday to Friday.Key ResponsibilitiesAs an Administrative Support Specialist, you will be responsible for providing administrative support to the Physiotherapy Service. This will...