Team Support Administrator
6 months ago
Planning and Organisational Duties The post holder will be responsible for undertaking administrative procedures, contributing to changes to improve work practices to enable the most effective use of available resources. Creating and completing any spreadsheets as required by admin and clinical teams. Support the Health Integration Managers and Clinical Team Leaders in administrative tasks for the services. Assist in the collection of appropriate data and maintain and update spreadsheets as required informing Health Integration Managers of problems in a timely manner.
Archiving any appropriate information as required by services and whilst adhering to policy. Completion of audits as requested by the Health Integration Managers or Clinical Team Leaders. To open and distribute post ensuring all urgent letters and documentation are brought the attention of the appropriate manager. To filter / action incoming calls and recording of messages.
To collate and record staff information regarding professional registration, role information, sickness, annual leave and mandatory training. Arrange meetings, prepare agendas and produce action plans, take and transcribe minutes of meetings, ensuring they are accurate and distributed in a timely manner. To ensure effective follow up of actions from meetings through liaison with members of the division and other divisions / organisations as appropriate. Distribute relevant documentation to all clinical and non-clinical teams as required.
To collate data and statistics for the service and participate in the collection of data from regular audits ensuring typing of reports. Ensuring any data entry that may be requested is completed accurately and in a timely manner. To ensure the asset register for all services is updated and maintained; the post holder will ensure staff report any faults and escalate the maintenance or replacement of equipment as appropriate. Prioritise workload effectively to ensure response times are maintained and agreed timescales are met.
To have a full understanding of all Microsoft Office Suite. Communications and Key Working Relationships Providing a point of contact for liaising with: Work closely and collaboratively with the Administrators and PAs of Team Support. Health Integration Managers, Clinical Team Leaders, Admin Services colleagues and managers, maintaining all necessary records and spreadsheets. Work proactively with the clinical team leaders to provide a safe, efficient, and effective administrative service to the clinical team staff.
Liaise with the Admin and Clinical Triage Teams when required. To be able to communicate effectively in a variety of ways with managers, staff, patients and carers to ensure the smooth delivery of the service in an efficient, tactful, sensitive and professional manner, this may include telephone, video conferencing or face to face. To plan and organise meetings with internal and external stakeholders. Liaising with core members from different organisations.
This requires good communication skills and time management. Ensuring that information is cascaded in a timely manner to colleagues and staff. Responsibility for Finance The post holder will: Participate in ensuring the effective use of all financial resources in providing and delivering the service when supporting the Health Integration Managers. Demonstrate awareness of the need for Cost Improvement Programmes within the service Assist in ensuring that the service is delivered within the existing financial constraints Ordering resources for the team as required using the SBS system and liaising with the Procurement Team.
To maintain stock level of appropriate stationary and ensure ordered in a timely manner Responsibility for Human Resources The post holder will: Ensure adherence to trust HR policies and Procedures To respect the individuality, values, culture and religious diversity of clients and contribute to the provision of a service sensitive to these needs. To maintain patient and staff confidentiality at all times. To exercise good personal time management, punctuality and consistent attendance. Maintain own professional development and mandatory training.
Actively participate in the Trusts appraisal system and supervision by highlighting areas of good personal practice or development needs.
-
Team Administrator
6 months ago
Wigan, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full timeAn exciting opportunity has arisen within the Wigan Admin Teams for a Team Administrator We are seeking an enthusiastic and experienced administrator who enjoys working as part of a team and can demonstrate a commitment to delivering a high quality administration support in an efficient and timely manner. The successful applicant will have excellent...
-
Team Administrator
6 months ago
Wigan, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full timeAn exciting opportunity has arisen within the Mental Health Support Team (MHST) in schools for a Team Administrator to work as part of the Community CAMHS Admin Team. We are seeking an enthusiastic and experienced administrator who enjoys working as part of a team and can demonstrate a commitment to delivering a high quality administration support in an...
-
Team Administrator
6 months ago
Wigan, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full timeAn exciting opportunity has arisen within the Wigan and Bolton Community Admin Team for a Team Administrator to work as part of the Community CAMHS Admin Team. We are seeking an enthusiastic and experienced administrator who enjoys working as part of a team and can demonstrate a commitment to delivering a high quality administration support in an efficient...
-
Team Administrator
6 months ago
Wigan, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full timeTo provide an efficient and effective clerical service to the multi-disciplinary team. The post holder will demonstrate an attitude which respects and values service users’ and their carers. The post holder will provide an efficient and professional administration service ensuring quality service to all users. The post holder will meet and greet the...
-
Team Support Administrator
1 month ago
Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full timeJob OverviewWrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust is seeking an experienced administrative professional to join our team as a Team Support Administrator. This role will provide comprehensive support to Community Services Managers, Clinical and Non-Clinical Team Leaders, and administrative staff in delivering high-quality...
-
Administrative Support Officer
3 days ago
Wigan, Wigan, United Kingdom NHS Full timeWe are seeking a highly skilled and experienced administrative professional to provide comprehensive support to the Wigan Specialist Community Mental Health Team. The successful candidate will possess excellent communication skills, IT competency in Microsoft Office, and a broad range of administrative experience.This is an excellent opportunity for someone...
-
Administrative Support Specialist
4 weeks ago
Wigan, Wigan, United Kingdom Training 2000 Full timeJob Title:Administrative Support SpecialistAbout the Role:We are seeking an Administrative Support Specialist to join our team at Training 2000. This is an exciting opportunity for someone looking to begin their career in business administration, gaining experience in operations and engineering sectors.Key Responsibilities:Provide administrative support,...
-
Paralegal Support Specialist
2 weeks ago
Wigan, Wigan, United Kingdom Law Support Ltd Full timeLaw Support Ltd is seeking a highly skilled Paralegal Support Specialist to join its litigation team in Wigan.This is an excellent opportunity for someone looking to develop their career in a fast-paced legal environment.The successful candidate will have a keen eye for detail, strong organizational skills, and excellent communication...
-
HR Administrative Support
2 weeks ago
Wigan, Wigan, United Kingdom e-Careers Limited Full timeJoin Our Team:e-Careers Limited is seeking an HR Administrative Support specialist to join our dynamic team. In this role, you will provide administrative support to our HR department, ensuring the efficient day-to-day operations of the team.We are looking for someone who is highly motivated, has excellent communication skills, and is able to work well in a...
-
Service Support Administrator
3 weeks ago
Wigan, United Kingdom Zachary Daniels Recruitment Full timeService Support Administrator | Wigan | Salary: Up to £28k + Benefits Hours: 38.75 hours per week - Monday - Friday Service Support Administrator Benefits: Competitive salary 22 days holiday per annum (plus public holidays) Increasing holiday entitlement by 1 day per year, up to a maximum of 25 days per annum Pension Scheme Company contractual sick pay...
-
Service Support Administrator
3 weeks ago
Wigan, United Kingdom CV-Library Full timeService Support Administrator | Wigan | Salary: Up to £28k + Benefits Hours: 38.75 hours per week - Monday - Friday Service Support Administrator Benefits: Competitive salary 22 days holiday per annum (plus public holidays) Increasing holiday entitlement by 1 day per year, up to a maximum of 25 days per annum Pension Scheme Company contractual sick...
-
Administrative Support Specialist
4 weeks ago
Wigan, Wigan, United Kingdom Greater Manchester Mental Health Full timeJob Title: Administrative Support SpecialistThe role of an Administrative Support Specialist at Greater Manchester Mental Health requires a highly organized and efficient individual to provide comprehensive administrative support to the Therapies Hub within the Wigan Specialist Community Mental Health Team.Main Responsibilities:Provide administrative support...
-
Support Services Administration
6 months ago
Wigan, United Kingdom HM Prison & Probation Service Full time**Details**: **Reference number**: - 307653**Salary**: - £21,355**Job grade**: - Administrative Assistant- HMPPS Band 2**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 3Contents Location About the job **Benefits**: Things you need...
-
Administrative Support Specialist
1 day ago
Wigan, Wigan, United Kingdom NHS Full timeWe are seeking a highly skilled and experienced administrative professional to provide comprehensive support to our team. This is an excellent opportunity to develop your skills and work as part of a dynamic team in the NHS.Main ResponsibilitiesThe successful applicant will be responsible for providing administrative support to our managers, including minute...
-
Administrative Support Officer
6 days ago
Wigan, Wigan, United Kingdom Wigan & Leigh College Full timeAs an Administrative Support Officer, you will play a vital role in maintaining accurate student records and providing exceptional customer service to both internal and external customers.This is an excellent opportunity to develop your skills in data management and administration while working in a fast-paced, dynamic environment.You will work closely with...
-
Administrative Support Specialist
2 months ago
Wigan, Wigan, United Kingdom beBee Professionals Full time £25,000 - £35,000We are seeking a highly organized and efficient Administrator to provide administrative support for our team in a fast-paced and collaborative environment.Key Responsibilities:Handle incoming correspondence and maintain office supplies and equipment inventories.Prepare and edit documents, reports, and presentations using Microsoft Office.Coordinate meetings,...
-
Administrative Support Specialist
13 hours ago
Wigan, Wigan, United Kingdom Cryer Baker Insurance Recruitment Ltd Full timeRole SummaryCryer Baker Insurance Recruitment Ltd is seeking an experienced Admin Assistant to join their team. As a key member of the team, you will provide administrative support to the senior management team and contribute to the company's growth and success.Duties and ResponsibilitiesYour primary responsibilities will include administrative support,...
-
Administration Team Leader- Hmp Hindley
6 months ago
Wigan, United Kingdom Spectrum Community Health CIC Full timeAn opportunity has arisen for an administration manager to join the healthcare team at HMP Hindley. We are looking for an experienced administrator ready for the next step in their career. Have you developed your leadership skills across integrated and multi-disciplinary services? Are you a motivated and committed to quality and continuous improvement? Would...
-
Team Administrator
6 months ago
Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full timeThis position of Team Administrator, for the Staff Psychological Service, provides an exciting opportunity to join a small yet established team, working to support the Mental Health and Wellbeing of all staff working across Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust. The role of the Psychological Support Administrator will be to...
-
Team Administrator
8 months ago
Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full timeMaintaining awareness of other Services available to Staff, within the broader Staff Experience Department, to signpost queries or requests, where appropriate. Supporting the Staff Psychological Team through booking clinical appointments as well as managing room bookings. Holding primary administrative management and oversight of the teams clinical recording...