Transport Administrator-nights

3 days ago


Portsmouth, United Kingdom Fowler Welch Full time

Company Description

We are Fowler Welch - a multi award winning supply chain specialist working with retailers, wholesalers and manufacturers across the UK. We live by a simple set of values: to delight our customers, maximise our efficiency, be socially responsible and to promote being an employer of choice.

**Shifts**: Wednesday-Saturday 6:30pm-6:30am

**Salary**: £22,500-£26,000

**Job Description**:
**Job Purpose for Transport Administrator-Nights**:
Liaising with drivers and subcontractors to dispatch, track and monitor deliveries to ensure timely delivery to customer locations and ensure accurate reporting in line with all legal, compliance and Company procedures.

**Main Responsibilities**:
The role-holder will be required to be responsible for and undertake the following tasks:

- Ensuring the timely dispatch of drivers at front desk
- Tracking all deliveries from the depot to customer locations
- Tracking deliveries using the ISOTRAK / Microlise systems, telephoning drivers and subcontractors
- Issuing, checking and signing required driver paperwork upon leaving depot
- Debriefing drivers upon return to depot
- Completing accident, incident and near-miss reporting paperwork
- Providing support to drivers for call-outs and breakdowns
- Supporting drivers in completing the defect procedure
- Building and maintaining Automatic System Notifications (ASN’s)
- Matching ASN’s to load on-screen while ensuring compliance at all times
- Compiling and sending daily DOT reports and KPI’s to internal and external customers
- Checking and collating driver timesheets and downloading Tacho cards on a daily basis
- Filing and other related paperwork as required

This list is not exhaustive and the job holder may be require to undertake other duties.

**Qualifications**:

- **
Qualifications Required for a Transport Administrator-Nights**:
Essential

GCSE’s or equivalent - including Maths

**Experience Required**:

- Essential

Previous experience of busy office environment

Previous experience of working in an administrative capacity

Previous experience in effectively communicating internally and externally

Ability and experience of working unsupervised

Desirable

Previous experience of working in a transport / distribution / logistics environment

Previous experience using Tachomaster or equivalent system

**Knowledge Required**:

- Essential

Knowledge of EU regulations and Working Time Directive or willingness to learn

Desirable

Strong knowledge of MS Office including Excel and Word (training will be provided for in house software)

**Skills/Competencies Required**:
Additional Information

We believe our employees are the driving force behind our success, which is why we offer a wide range of benefits which include - but are not limited to - the following:

- Free Fowler Welch Healthcare Cash Plan
- Free life insurance as a Fowler Welch employee equal to three times your basic salary.
- Competitive pension scheme
- ‘Cycle 2 Work’ Scheme - save up to 42% on the cost of a new bike and necessary equipment.
- Recognition schemes for our exceptional employees - monthly winners receive £100 of shopping vouchers.



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