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Finance & Property Administrator

4 months ago

Bristol, United Kingdom Hotwells Primary School Full time

**Purpose of the role**

To provide accounting and administrative support in the provision of financial, property maintenance and office services to the school. Reporting directly to the School Business Manager (SBM).

Hotwells Primary School is part of Cathedral Schools Trust (CST). The new employee will need to be able to work with staff across our school as well as with the central team at CST and other school offices across the Trust.

**Working hours**: 9am - 2pm (times can be flexible) Monday to Friday, term time, plus two weeks during non-term time.

**Key Job Requirements**

**1. Finance responsibilities**
- Dealing with written, telephone and personal enquiries
- Raising and processing of purchase orders to feed through to the central finance office
- Reconciling the School Comms banking
- Reconciling credit card purchases
- Processing staff expenses claims
- Chasing any school debt
- Letting income: invoicing for all lettings and additional income, such as additional nursery hours
- Adhoc requirements to source school items / suppliers.
- Maintaining spreadsheets with costs that have been incurred in the academic year
- Assisting SBM with information required for management accounts & the budget setting process.

**2. School office administration responsibilities**
- Dealing with written, telephone and personal enquiries from parents, staff, suppliers and the central CST administration
- Staff training records administration: maintaining the records and booking courses as required, including the first aiders
- First aid records: maintaining the online records and keeping SBM updated with incidences
- School dinners: report daily dinner requirements of pupils and staff for the catering team
- SIMS updates
- Single Central Record maintenance (SCR)
- Helping manage the Inventry (entrance) system
- First aid to pupils. The relevant training for this will be provided.

Some of these responsibilities will be shared with the Office Administrator, who will take the lead role with them. However, it is essential that the two administrators can shadow each other on key daily tasks, such as dinner administration.

**3. Property maintenance responsibilities**
- Maintaining and monitoring iAmCompliant (property maintenance software) for property issues & maintenance
- Booking routine maintenance visits
- Obtaining quotes for property projects
- Adhoc monitoring of property issues that occur, such as heating issues and co-ordinating with the caretaker on such issues.
- Keeping SBM informed on all things property

**General knowledge & skill set required**
- Basic bookkeeping knowledge: the role will involve raising adhoc and routine purchase orders
- Experience in the use of computer systems and keyboard skills
- Experience in office administration, including SIMS.
- Good working knowledge of Excel
- Working knowledge of word processing
- Some experience/understanding of finance packages

**Abilities and aptitudes**
- Able to communicate effectively with colleagues, parents and visitors as well as children
- Ability to organise and prioritise work and to adhere to deadlines and targets
- A flexible approach to the working day
- Great people skills

**When will the job start?**

Ideally the job will commence on 20th March 2023 and is a fixed term contract until 14th May 2024, unless there is the earlier return of the post holder (whom is covering maternity leave elsewhere in the Trust). We can be flexible with the start date.

There will be a handover of the role from the current finance administrator for approximately 2 weeks, depending on the start date.

**Application Closing date: 10am on Thursday 23rd February 2023**

**Interview date: Monday 27th February 2023**

**Job Types**: Part-time, Temporary contract, Fixed term contract
Contract length: 16 months
Part-time hours: 25 per week

**Salary**: £13,739.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Gym membership
- On-site parking
- Sick pay
- Wellness programme

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 23/02/2023
Expected start date: 20/03/2023