Moj Security Information Group

7 months ago

London, United Kingdom Ministry of Justice Full time

Salary 1
- £31,169 - £32,760 pro-rata

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- London

City/Town 1
- London

Building/Site 1
- 102 PETTY FRANCE (MOJ) LONDON, SW1H 9AJ

Grade 1
- EO

Organisation Grade for MoJ 1
- EO

Post Type 1
- Permanent

Working Pattern 1
- Part Time, Part Time/Job Share, Flexible Working

Role Type 1
- Knowledge & Information Management

Job description 1

**Business Coordinator (Part-time)**

**Salary**:
£31,169 - £32,760, pro-rata

**Number of jobs available**:
1

**Detail of reserve list**:
12 Months

**Region**:
London

**City/Town**:
London

**Building/Site**:
102 PETTY FRANCE (MOJ) LONDON, WESTMINSTER, SW1H 9AJ

**Grade**:
EO

**Post Type**:
Permanent

**Working Pattern**:
Part Time, Flexible Working

**Role Type**:
Knowledge & Information Management

**Location & Length of appointment**:
Disclosure & Library Team staff are expected to attend their base location for at least 40 per cent of their working hours each week. This hybrid working arrangement is not contractual and as a result staff could be asked to attend their base location more frequently.

Travel to The National Archives’ offices at Kew, Richmond, TW9 4DU will be required at least once a month.

**Ways of Working**:
This role is available on a part-time basis only, contracted for **17 hours per week**.

At the Ministry of Justice we believe in and promote alternative ways of working. This role is available as:

- Flexible working patterns
- Flexible working arrangements between base location, MoJ Hubs and working from home

**Salary and Grade: This post is at Executive Officer (EO) grade**

New entrants to the Civil Service will be expected to join the minimum of the pay range. Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer/pay on promotion rules.

**The Ministry of Justice (MoJ)**:
MoJ is one of the largest government departments, employing over 90,000 people (including those in the Probation Service), with a budget of approximately £9.5 billion. Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.

**The work of the Disclosure & Library Team**:
Access to information, and transparency is vital in government organisations, playing an integral role in delivering day to day business outcomes, safeguarding the corporate and historic record, and providing assurance to stakeholders and the public.

At MoJ we believe that knowing what information and records we have and having the right information available at the right time by those who need it or request it is at the heart of providing a world-class over-all justice system. This is because handling information plays an integral role in delivering our day to day business functions, underpins our policy development and operational delivery, and ensures our legal obligations are met.

**Business Coordinator - the role**:
**Job description overview**:
The postholder will be required to undertake the following duties and responsibilities:

- ** Customer service** -** to be part of a team providing a direct service the Department and sometimes to the public - handling requests for access to historic records, retention queries as well as requesting inter-library loans from other libraries on behalf of the department. The postholder will gain a first-rate knowledge of what the Department does and the information it manages.
- ** Stakeholder management** - to be responsible for one of the AR&L inboxes. The postholder will liaise with internal and external stakeholders, respond initially to routine requests and allocate requests for information to colleagues. As the postholder gains experience and knowledge, there will be an opportunity to take on some of the more complex enquiries.
- ** Business management** - to provide business support to the AR&L team, including organising team calendars and arranging meetings.

The postholder may also be required to undertake the following duties and responsibilities as time allows:

- ** **Publishing - to complete the final preparations and checks of updated Records Retention and Disposition Schedules that are being submitted to Gov.UK for publication and notifying stakeholders when these are published.**:

- ** **MoJ Intranet policies and pages - to manage the annual review of ISD policies and intranet pages.**:

- ** Communications** - to support the Library service’s communications and campaigns and development of intranet marketing materials.
- ** Other** - to deputise for the HEO as required and support the SEO with other AR&L tasks or wider corporate tasks.

**Skills & Experience**:
Essential Skills:

- A proactive self-starter who thrives on a challenge
- Takes pride in providing a high-quality service, with a keen eye for detail and delivering high quality work at pace.
- Enjoy seeking out new opportunities to complete tasks more eff

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