Procurement Officer

3 weeks ago


Edinburgh, United Kingdom Scottish Prison Service Full time

To provide an effective and efficient Procurement service by sourcing, costing and procuring goods and services within the parameters of the SPS Procurement Policy and the Service Agreement between establishment and HQ. Be responsible for the completion of all routine information, documentation and communications relevant to the post holder’s role is delivered to local and national standards and timescales including month and year end routine such as accruals, prepayments and stock counts of all prison related stores as required.- Responsibilities- Work closely with colleagues and internal customers to define the specification and requirements of goods and services which will meet the needs of the establishment- Respond to and follow up Procurement specific enquiries sensitively, timeously and efficiently, ensuring an excellent customer service provision is offered at all times working within the parameters of the relevant policies and legislation- Check and ensure that all manual requisition forms are signed by the requesting officer and the relevant budget holder, and are within the budget holder’s current financial limits.- Ensure the accuracy of invoices received. Prepare the invoices for payment by registering on the SPS Agresso system and/ or PECOS system.- Provide an effective and efficient administration service, ensuring electronic and paper based communications and documentation are actioned and stored appropriately in accordance with Audit and SPS policy requirements- Co-ordinate and assist in specific projects and contracts as directed by the Procurement Manager. Become proficient in all aspects of the procurement function, procuring, invoicing and stock management. This will aid the function and provide natural cover in times of need.**Person Specification**
- Qualifications Requirements- Minimum of five National 5 (or equivalent) qualifications, including English and Mathematics or at least 6 months’ relevant administrative experience.
- **ESSENTIAL**
- Experience Requirements- Competent in the use of Microsoft Office packages.
- **ESSENTIAL**
- Experience of working within a Procurement/stores function.
- **DESIRABLE**
- Knowledge Skills Requirements- Good numeracy skills, including the ability to analyse and interrogate a wide range of information.
- **ESSENTIAL**- ** ESSENTIAL**

Ability to prioritise workload to meet departmental and organisational deadlines.

**ESSENTIAL**
- Ability to work individually and as part of a team.
- ** ESSENTIAL**
- Selection method 1- Interview


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