HR Administrator

2 weeks ago

Huntingdon, United Kingdom Genesis Technology Services Full time

HR Admin Apprentice

**Salary**: £23000

Location: HUNTINGDON

Position Overview:
We are seeking a highly organized and detail-oriented individual to join our company as an HR Administrator. The HR Administrator will be responsible for a wide range of HR and administrative tasks, supporting the HR team and ensuring smooth operations within the organization. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive and confidential information.

**Responsibilities**:
1.Sickness Reporting/Recording Management:
Manage and maintain accurate records of employee sickness, including reporting and tracking absences.

Collaborate with line managers to ensure appropriate documentation and follow-up actions are taken.

2. Offboarding Management:
Assist in the management of the offboarding process for departing employees, including exit interviews, return of company property, and ensuring necessary paperwork is completed.

3.Recruitment: End to end recruitment for tier 1 positions.

Facilitate the completion of necessary paperwork, provide necessary information and resources, and track progress.

4. Inductions:
Support the development and delivery of employee induction programs, ensuring new hires are provided with essential information about the company, policies, and procedures.

5. Contract/Renewals Management:
Assist in managing employee contract renewals and related documentation, ensuring accuracy and timely completion.

6. Support with Tier 1 Recruitment:
7.Fleet/Vehicle Management:
Assist in the management of company vehicles, including coordinating maintenance, insurance, and ensuring compliance with relevant policies.

8. Employee Database Management:
Maintain accurate and up-to-date employee records in the HR database, ensuring data integrity and confidentiality.

9. Support with Hotel Booking:
Assist in booking accommodations for employees, clients, or guests when required.

10.Administration Responsibilities of Employee Benefits:
Provide administrative support for employee benefits programs, including enrollment, documentation, and addressing employee queries.

11. Town Hall:
Assist in organizing and coordinating company-wide town hall meetings, including scheduling, logistics, and communication.

12. Coordinate and manage company social media accounts, ensuring regular updates and engaging content.

13. Support HR initiatives and projects, such as employee engagement programs, diversity and inclusion efforts, and wellness programs.

14. Maintain and update the employee directory, ensuring accuracy and accessibility for all staff.

15. Prepare and publish annual leave reports, providing accurate information on employee leave balances.

16. Manage office supplies, stationary inventory, and food orders, ensuring smooth operations.

17. Maintain a log of employees and visitors entering and exiting the premises, ensuring security and safety protocols are followed.

18. Assist in tracking and maintaining records of employee visas and work permits, ensuring compliance with immigration regulations.

19. Monitor and track public liability insurance coverage for contractors, ensuring compliance with contractual requirements.

20. Manage the issuance and tracking of employee ID cards, ensuring timely distribution and replacement as needed.

21. Coordinate and celebrate employee birthdays, promoting a positive and inclusive work culture.

22.Handle incoming and outgoing mail and packages, ensuring prompt distribution and appropriate documentation.

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£23,000.00 per year

**Benefits**:

- Company pension
- Referral programme

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Huntingdon: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Human resources: 1 year (preferred)

Licence/Certification:

- CIPD (preferred)

Work Location: In person

Application deadline: 01/08/2023
Expected start date: 03/08/2023

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