Executive Assistant
3 days ago
Our clients have provided the leading software experience for property management companies and clients for over 10 years, now managing over 350,000 properties across Scotland.
The managing director set up the software company with the goal of setting a new standard for property management software, they are now looking to recruit an **Executive Assistant**.
As an **Executive Assistant**you will work closely with the managing director, you will manage day-to-day operations and be the first point of contact for all correspondence.
**Responsibilities**
- Manage and take full responsibility of the Managing Director's complex and busy diary, scheduling commitments to maximise time efficiently.
- To schedule, coordinate and provide a full administrative service for all the Managing Director's commitments and meetings as necessary.
- Be aware of, and responsive to, the changing demands of the Managing Director and adopt a flexible and proactive approach to work.
- Effectively organise and manage the Managing Directors Diary, organising and meetings and controlling access.
- Organise events and travel arrangements
- Check deadlines on incoming requests and put preliminary work in play.
- Process replies on own initiative or from dictation/notes.
- Deal with all administration around the Managing Director's attendance to meetings
- Manage strategic business OKR’s, KPI’/s and Metrics in the software
- Liaising with staff, internal and external stakeholders/customers, and clients
- Schedule meetings, prepare documentation, confirm attendance, take, prepare and distribute quality minutes.
- Compile and distribute monthly reports
- General administrative support to the Managing director
**What’s on offer**
Competitive salary of £40,000 - £45,000
- 23 days holiday + 8 stats.
- 8% pension contribution
- DIS
- Private healthcare
- Hybrid home working opportunities should diary availability allow it
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