National Procurement Assistant

6 months ago


Atherstone, United Kingdom Aldi Full time

The variety of National Procurement’s remit will see you working cross-functionally (and even internationally) to deliver multiple projects, adding value across the entire business.

No two days are the same, as you run your own tenders, meet with your suppliers, and liaise closely with your stakeholders.

Pace and accuracy are key, so you’ll have an eye for attention to detail, and enjoy making progress. National Procurement have a direct impact on Aldi’s ways of working, and you’ll see your efforts realised in cost savings, process improvements and operational enhancements business-wide.

An opportunity has arisen to join the National Procurement team as PA to the National Procurement Director. This isn’t your standard PA role, though; you’ll be integral to supporting the entire function during the end-to-end procurement process, delivering cost savings to the business, and helping us keep our prices at the lowest in the market for the customer.

**Your New Role**
- Organisational and administrative support to the National Procurement Director and wider team
- Extensive proactive diary management and deadline tracking
- Arranging travel, including flights, trains, hotels, parking, itineraries etc.
- Supporting the Director with external stakeholders, Senior Management and visitors, as well as preparing for visits
- Checking, consolidating and communicating information for the National Procurement department for issue to the wider business
- Planning and coordinating meetings, including booking meeting rooms, building agendas, ensuring they run smoothly and being responsible for minutes
- Preparing and issuing memos to the wider business
- Collating and cascading key departmental information and updates in a business-wide monthly bulletin
- Uploading, updating and tracking departmental documentation on Sharepoint
- Ensuring the department’s information is filed correctly and in keeping with the agreed structure
- Contract recommendations
- Proof-reading, submission and redistribution when approved by senior leadership
- National and International savings tracking on a weekly basis
- Collation of information (Requests for Information - RFIs) and submission to International Procurement
- Receipt reconciliation, and invoice checking, processing, tracking and checking adherence to company policies and procedures, as well as monthly financial submissions and accruals
- Implementation of new systems and processes to ensure the smooth running of the department
- Recruitment and onboarding support
- Driving departmental tasks to ensure they are completed to a high standard and on time

**About You**
- Substantial experience within a PA role
- Experience of working within a fast-paced, deadline driven environment
- 3x A-Levels or equivalent
- Proven ability of working on own initiative and within a wider team
- A positive, proactive, willing and can-do attitude, demonstrating confidence
- Ability to build strong working relationships internally and externally
- High attention to detail
- Top class personal organisation and time management
- The ability to balance multiple priorities and manage a heavy workload effectively, remaining calm under pressure
- Discretion and the ability to handle highly confidential information
- Proficient use of MS Office suite i.e. Word, Excel, PowerPoint etc.
- Project management experience would be advantageous

**What You’ll get in Return**
- Salary starting £36,080 rising to £42,135
- Monday to Friday, 8:00am to 4:30pm, with the opportunity of 2 days a week remote working
- 5 weeks’ annual leave plus Bank Holidays
- In office flexi-time
- Full training provided
- Pension scheme
- Private employee medical insurance after 4 years
- Company sick pay scheme
- Company maternity and adoption pay after 1 year and paternity leave pay after 2 years
- Long service rewards
- Access to MyBenefits, where you can find a wide range of benefits, including our bike to work scheme, shopping and cinema discounts, health cash plan, a FREE will, travel and discounted gym memberships, as well as a host of benefits to support your financial and wellbeing needs
- Access to a free,24/7, confidential virtual GP service for all Aldi Colleagues and their children (under the age of 16)
- Aldi is an equal opportunities employer. We’re committed to maintaining a diverse and inclusive workforce and are dedicated to promoting a culture of inclusion, providing an environment in which collaboration, respect and fairness are essential. We value diversity and are dedicated to treating all of our colleagues and prospective colleagues fairly and with respect._



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