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Research Administrator

6 months ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
As a member of the Adam Smith Business School Research Support team, you will work in partnership with colleagues across the School, College, University, and our external partners. You will work closely with the lead administrative resource within the School that supports research cluster activity including research events and seminars. You will work closely with the Administration Support Manager to deliver efficient and effective administration to the Business School’s Research Clusters.
You will work within a team that creates excellent relationships to ascertain and deliver the administrative needs of research within the School. You will have strong project management skills, including ensuring adherence to internal policy requirements. The role will be line managed by the Administration Support Manager.

**Main Duties and Responsibilities**
1. Working closely with the Admin Support Manager, Research Cluster Coordinator and Academic Leads to provide administrative and operational support relating to internal funding schemes, data, research seminars and meetings, and to assist with the co-ordination of other key activities and milestones.
2. Manage effective communication with academic and other partners in relation to the administration of research activity and seminars.
3. Set up and maintain admin folders/files on Onedrive/Teams as required.
4. Provide travel and accommodation bookings for external speakers and partners.
5. Manage appropriate expenses processes relating to research events and seminars including foreign payment claims following the appropriate University policies and procedures.
6. Provide general guidance and support to the Cluster Leads on administration and operational matters and to deal with specific queries as they arise.
7. Updating website information through T4 or other web content management systems.
8. To attend and minute meetings as required.
9. Administrative tasks in relation to internal funding schemes and data requirements including data gathering, analyses and monitoring.
10. To assist in public relations, communications, room and catering bookings and marketing.
11. Coordinate events and seminars both in-person, hybrid and virtual, including the set-up and updates to website and social media accounts.
12. Any other relevant administrative duties as deemed required by the Administration Support Manager.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**
A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. OR Scottish Credit and Qualification Framework level 7 (Advanced Higher, SVQ 3, HNC or equivalent), and experience of personal development in a similar role.
A2 Practice-based knowledge of establishing and delivering a comprehensive range of administrative services within a project or team environment.
A3 Knowledge of governance and business processes in a large complex organisation.
A4 Knowledge of process improvement.

**Desirable**
B1 Knowledge and understanding of research funding.

**Skills**

**Essential**
C1 Ability to prioritise workload and work to deadlines.
C2 Well developed and demonstrable team management and leadership skills.
C3 Excellent written and verbal communication skills.
C4 Ability to work independently with minimum supervision, and as part of a team.
C5 Ability to use initiative and judgement to resolve issues and make informed decisions effectively.
C6 Attention to detail.
C7 Excellent IT and data analysis skills, and a high level of numeracy.

**Desirable**
D1 Ability to engage with, and network effectively with relevant actors at varying levels of seniority across all sectors.

**Experience**

**Essential**
E1 Minimum 2-years experience in a relevant role (with qualifications or evidence of progression) within Higher Education, and development gained from relevant work experience.
E2 Experience of working with financial information sufficient to analyse financial data and transactions, monitor budgets and report financial details.

**Desirable**
F1 Previous experience of supporting/advising academic staff.

**Terms and Conditions**
Salary will be Grade 5, £25,138 - £29,605 per annum.
This post is full time (35 hours per week) and fixed term for up to 1 year in the first instance.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
3 A flexible approach to working.