Commercial Assurance and Systems Officer

6 months ago

London, United Kingdom Department for Energy Security & Net Zero Full time

**Details**:
**Reference number**:

- 354164**Salary**:

- £33,635 - £39,955- National: £33,635 - £36,325; London: £37,000 - £39,955 (pro-rata for part-time hours)- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- DESNZ - Integrated Corporate Services - Commercial & Operations (Integrated Corporate Services)**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Cardiff, London, SalfordAbout the job

**Job summary**:
Do you want a career where you can make a real difference? Do you want to work in a government department that is at the forefront of current policy making decisions that will impact the UK and beyond? If yes then a career at the Department for Energy Security and Net Zero (DESNZ) could be for you.

Here at DESNZ we are securing the UK’s long-term energy supply, bringing down energy bills and halving inflation. We are seizing the opportunities of Net Zero to lead the world in new green industries and encouraging greater energy efficiency across the UK. The work of the department has never been more timely or relevant, and by joining us you will be part of making that difference.

Our work is varied, interesting and most importantly it's impactful. Our DESNZ Values are interwoven into everything we do; we are Bold, we are Collaborative, we are Inclusive and we Learn. As a department we are committed to these values to build a culture where everyone can thrive.

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.

**Find Out More**

**Job description**:

- The commercial assurance team provides assurance on all commercial transactions above £10m. This role will be integral to the organisation and management of the commercial assurance board and the support provided to senior committees across DESNZ and DSIT.-
**Person specification**:

- Provision of general team administrative duties.
- Arranging commercial assurance board meetings including issuing diary invites and circulating board packs.
- Allocation of commercial assurance board 'case slots' for applicant teams, ensuring the correct information and documentation is provided and received.
- Liaising with internal and external stakeholders to arrange board panels and secure attendance.
- Liaise with internal and external stakeholder to organise and manage observer attendance to commercial assurance boards.
- Produce minutes or records of meetings as requested by the team and communicate outcomes to ensure any follow up action is taken.
- Prepare papers and presentations as directed including the creation of reports following the commercial assurance board.
- Monitoring and management of several excel team trackers requiring cross referencing, compiling and verifying complex data.
- Ensuring that all documentation is correctly marked and filed to provide a full audit trail.
- Management and ownership of the relationship with the Secretariats of senior approval boards.
- Liaising with the Secretariats of the Portfolio and Investment Committee and the Investment Committee to receive forward looks and confirm commercial keyholder allocation.
- Liaising with Personal Assistants to Directors, or deputies, to ensure attendance at numerous approval boards.
- Provide a conduit between the team, staff and external stakeholders.
- Liaison/co-ordination and monitoring of requests as they arise within the team, prioritise tasks/activities and interactions, pro-actively manages your time to reflect work priorities and key objectives.
- Liaison/co-ordination and assisting with the drafting of responses to Freedom of Information (FOI) requests and Parliamentary Questions (PQs).

**Skills and experience**:
Mandatory skills and experience:

- Excellent communication skills, both verbal and written.
- Capability to work proactively and to take ownership and accountability of your own tasks and work.
- Proven capability in managing stakeholders and establishing relationships both internal and external to your team.
- Ability to challenge the urgency and importance of requests on a daily basis and possess organisational skills and exceptional attention to detail.
- Ability to review complex sets of data, cross-reference these and update internal team trackers and systems to ensure accuracy.
- Proven capability of delivering projects to timelines.
- Ability to work in a high pressured environment whilst juggling multiple tasks.

Desirable skills and experience:

- Proven experience of governance, assurance and data analysis.
- An understanding of risk, and the ability to identify, mitigate and escalate as appropriate.

**Beha

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