HR Administrator

3 weeks ago

Guildford, United Kingdom Penningtons Manches Full time

Term:
Permanent

Working hours:
Full-time

Department:
Human Resources

**Location**:
Guildford

Company background

Penningtons Manches Cooper is a leading UK and international law firm which provides high quality legal advice tailored to both businesses and individuals. We address the specific objectives of each client through our flair and technical expertise and offer a personal service founded on a strong team ethic.
Today, we have UK offices in the City of London, Basingstoke, Birmingham, Cambridge, Guildford, Oxford and Reading while our growing overseas network stretches from Asia to South America through our presence in Singapore, Piraeus, Paris, and Madrid. We have 140+ partners and over 850 people in total.
We have established a strong reputation in a variety of sectors, particularly technology, private wealth, shipping and real estate. Our lawyers are also recognised for their expertise in life sciences, education, retail, sports and entertainment and international trade.
Among our clients we count multi-national corporations, public companies, professional partnerships, banks and financial institutions as well as private individuals, owner managed businesses and start-ups. We are conscious that our culture and close working relationships are vital assets and we are determined to maintain these as we increase in size.
Our broad international focus is supported by well-established links with law firms throughout the world. Penningtons Manches Cooper is a member of Multilaw and the European Law Group, networks with representatives in over 100 countries, and many of our lawyers play leading roles in various international bodies.
We believe that our values (we care, stronger as one, curious and grounded, constructively challenging and proactively evolving) are core to our success.

Summary of role

This is a generalist HR Administrator role, supporting the firmwide Human Resources team and can be based in any of our UK offices, although Guildford or Basingstoke would be preferred.
Working alongside another HR Administrator and HR Data & Systems Assistant, you will be responsible for the provision of a proactive and professional HR administration service covering the full employee lifecycle. You will provide full administration support across all teams to ensure effective management and delivery of day-to-day HR administration. You will also support the firmwide HR team with the delivery of annual and ad-hoc projects.
The role has an element of client facing activity and you will build relationships within the business to ensure that a high standard of support is provided. You will act as an Employee Champion, driving efficiency and engagement while reflecting the firm’s culture and values.
The role will operate on a firmwide team basis, and occasional travel between offices may be required.
**Responsibilities**
The responsibilities listed below are intended to be a broad but not exhaustive list.
**HR Business Support**
- Provide administration support to the HR Business Support Team, consisting of the Head of HR Business Support, HR Business Partners and HR Advisors.
- Ensure end-to-end new starter and leaver processes are completed, ensuring all documentation is produced, returned, filed and HR systems are updated in an accurate and timely manner.
- Oversee the timely administration of onboarding employees, including offer paperwork, first day arrangements, inductions, training modules, and communications with Team Partners as necessary.
- Complete administration in relation to all HR processes, including maternity, paternity, probation reviews, sickness absence, arranging of and data entry for exit interviews.
- Produce all employee paperwork in relation to contractual changes, ensuring the relevant HR Systems are updated.
- Undertake the administration in relation to all cyclical HR processes, including promotions, trainee seat changes, quarterly reviews and new solicitor qualifications.
- Provide administration to support Learning & Development activities.

**Reward and Benefits**
- Provide administration support to the Senior Reward & Benefits Manager.
- Support with managing data on the various Benefit systems on a monthly basis.
- Manage the new joiner and leaver benefit administration, including benefit enrolment, pension enrolment and ensuring data is recorded correctly for payroll.
- Support with ensuring 3rd party providers receive accurate data at all times.
- Support Senior Reward & Benefits Manager with arranging meetings for new benefit and wellbeing providers, scheduling meetings for annual salary reviews and managing meeting schedules.
- Administration support for the firm’s PennWell (wellbeing) and rewards initiatives.
- Monitor attendance at wellbeing events and popularity through the use of polls and surveys.
- Prepare monthly communication for benefits.
- Support the wider HR Team with queries relating to benefits, including leaver and maternity benefit repayment queries.
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