Purchase Order Clerk

2 months ago


Remote, United Kingdom Happy Energy Solutions Ltd. Full time

**Are you an experienced Purchase Order Clerk?**

**Do you have experience of Xero Accounts?**

**Do you relish working in a busy and fast paced environment?**

**Looking for a change and a new challenge?**

**Would you like to manage the complete Purchase Ordering Function?**

**Do you have an interest in energy efficiency and / or a knowledge of construction products?**

**If your answer is "yes", then we have just the role for you.**

Happy Energy Solutions Ltd. are seeking an experienced Purchase Order Clerk, like yourself, to take over the complete Purchase Order function for the company. You will work with the Finance Administrator and Financial Analyst, liaising closely with your Retrofit colleagues and assisting our sub-contractors with any purchase order queries.

Happy Energy Solutions Ltd. provides carbon and energy saving grants to householders and works with sub-contractors to deliver the relevant measures which including heating and insulation upgrades such as air source heat pumps, cavity wall insulation etc.

**DUTIES / RESPONSIBILITIES**
- Raising all purchase orders for the company onto the company purchasing system (Tradify)
- On receipt of all invoices, review to ensure they have a properly authorised purchase order and for any variations in cost/equipment
- Liaise with the Accounts Administrator, Financial Analyst, and Suppliers on any discrepancies
- Produce discrepancy/variations reports for each Supplier, and keep track of credit notes etc.
- Produce timely supplier reconciliations and ensuring that the ledger is correctly maintained at all times
- Respond to customer, sub-contractor and supplier inquiries about order status, changes, or cancellations
- Perform buying duties when necessary
- Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other issues
- Prepare, maintain, and review purchasing files, reports and price lists
- Up date price lists on cloud based ordering system
- Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers
- Track the status of requisitions, contracts, and orders
- Calculate costs of orders, and charge or forward invoices to appropriate accounts
- Liaise with the Finance team on processing subsequent payments to suppliers.

**SKILLS / REQUIREMENTS / QUALIFICATIONS**
- High Attention to Detail
- Forensic investigative skills
- Mathematics — Excellent knowledge of basic arithmetic
- Administration and Management — Knowledge of basic business principles involved in resource allocation, production methods, and coordination of people and resources
- Computers and Electronics — Knowledge of Windows Microsoft Office Software including Word, Excel and Outlook, ability to learn new, cloud based software

**PROVIDE A CV AND DETAILED COVERING LETTER ADVISING WHY YOU ARE THE BEST PERSON FOR THIS ROLE, ALONG WITH YOUR SALARY EXPECTATIONS.**

**Experience**:

- Purchase Order: 3 years (required)
- Xero: 1 year (preferred)

**Education**:

- A-Level or equivalent (preferred)
- AAT Level 2 (minimum)

**Benefits**:

- Company pension
- Work from home

Schedule:

- Monday to Friday

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Purchase Order: 3 years (required)

Work Location: Remote

Reference ID: POCRK/LJ/0123


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