Financial Administrator
6 months ago
Finance Administrator
Purpose: To provide general finance and administrative services
Responsible to: Administration Manager
Location, Belfast BT8 7SP.
Term: Full Time, Permanent.
**Salary**: £24,648 per annum.
Hours: Be able to work office hours, 9.00 am to 5.00 pm Monday to Friday (35 hours). Occasional out of hours work may be required for which time off in lieu will be given.
Disclosure: AccessNI Enhanced Disclosure check required.
Start date: As soon as possible.
**Essential Criteria**
- 5 GCSEs A-C, including English Language and Maths.
- Competency in multiple Microsoft Office packages (in particular Outlook, Word, Excel, Powerpoint).
- Competency in Sage Accounting software.
- Good oral and written communication skills.
- 3 years’ + experience working in an office environment in a Finance or Admin or Secretarial role.
- Driving licence and access to a car for business activities.
- Have the ability to demonstrate initiative.
- Be willing to become a member of The Scout Association and undertake The Scout Association’s mandatory training.
**Desirable Criteria**
- Business Studies qualification.
- Accounting Technician qualification.
- Knowledge of, or working with/in a charity/youth organisation environment.
**Income and payments**
- Processing e-commerce orders received through the scoutsni.org website.
- Recording income and expenditure in the Sage accounting system.
- Recording income and expenditure for events in Excel.
- Ensure invoices and expense claims are appropriately authorised, paid within agreed time limits and entered into the Sage accounting system.
- Review payroll reports from payroll provider and ensure payments are made accurately and on time including for HMRC.
- Maintain appropriate accounting records
- Petty Cash administration.
**Reconciliations**
- Reconcile bank accounts monthly.
- Reconcile Worldpay and Pay360 (Credit/Debit card) income and expenditure against income record and bank statements.
- Reconcile Standing Orders and Direct Debits against bank statements.
- Perform such other reconciliations as requested by the Administration Manager and Chief Executive.
**Reports & Audit**
- Assist with processing monthly return templates.
- Produce financial reports for review by multiple users including reference to Key Performance Indicators and explanation of variances.
- Assist with the preparation of annual budgets and related reports.
- Assist the Chief Executive with the gathering of information required to complete the year end accounts and assisting with the preparation of accounts for review by external auditor.
- Assist with the mapping of grant expenditure and the drafting of reports for funders.
**Supporting the Board and Sub-Committees**
- Assist the Chief Executive in providing advice and reports
- Support the maintenance of fixed asset and physical asset registers.
**General Office duties**
- Assist with the maintenance of database systems, as required.
- Dealing with sending and receiving post and deliveries.
- Recording, filing and retrieval of information and documentation.
- Providing a broad range of administrative support, as required.
- Using Word and Excel for the production of invoices, letters and other articles.
- Undertake any other duties as required, that are within the competence of the post holder and conducive to the effective delivery of the role.
**Job Types**: Full-time, Permanent
Pay: £23,143.00-£24,220.00 per year
**Benefits**:
- Company events
- Company pension
- Employee discount
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
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