Ascential - P2p & T&e Co-ordinator

5 months ago

London, United Kingdom Ascential Full time

We're looking for a P2P and T&E Coordinator to join our team in London as part of our Finance function.

Your Role: You will be accountable for supporting the day-to-day running of a busy P2P and T&E operations within Finance Shared Services. Ascential has recently undergone a business restructuring which provides a fantastic opportunity for you to drive operational excellence who has experience working with an outsourced team as well as in building cross-functional relationships

Key Responsibilities
- Coordinate day to day queries and operations for a busy global AP & T&E operation
- Key Liaison between on internal employees and outsourced processing team
- Monitor expenses to ensure timely submissions and reporting weekly on progress
- Working with 3rd party suppliers to monitor operational SLAs and KPIs
- Managing employee data on T&E platforms (weekly checks, error reports)
- Supporting the Global credit card programme (new card activations, deactivations, queries)
- Making sure T&E invoices are processed by AP team
- Monitor and report on monthly expense activities
- Policy and compliance - support and promote the company P&C policies
- Training - New Starters and Refresher training (all material is provided)
- Ensuring the T&E HUB is kept up to date with relevant material
- Main point of contact for any business travel queries
- Regular Catch up with Global TMC
- Working closely with Group Security to ensure you are up to date with all people safety related queries
- Support travel commercials opportunities
- Ad-hoc duties; Support the wider offshore team with AP related queries, actively involved with business projects, support the Head of P2P when required

Your Experience
- Proven administration experience, preferable within the T&E space or a Finance admin/operations role
- Experience of working within a fast-paced demanding environment preferable within a global team
- Be a self-starter, naturally motivated and enthusiastic
- Process driven from end to end
- Ability to liaise with remote office staff to develop connections and relationships to help solve problems and improve processes.
- Strong Microsoft skills including Outlook, Excel
- Working with data sets (people files, data uploads, error troubleshooting)
- Experience of working with Concur or other 3rd party expense providers.
- Preferable experience with Finance systems - Oracle or SAP
- Must be a team player and have the ability to prioritise.
- Excellent organisation, communication and time management skills required.
- Able to exercise discretion/judgement when dealing with sensitive situations.
- Able to use initiative and pick-up new tasks quickly.
- Adaptability and attention to detail.
- Self-confident, assertive, motivated.

If you don't meet every single requirement, we'd still encourage you to apply. At Ascential, we are committed to creating a diverse, inclusive and authentic workplace, so if you are excited about this role we would still like you to apply.

Who are we?

Ascential takes the world’s leading brands to the heart of what’s next for their industries.

We do this through our events, intelligence products and advisory services. Our 700 people serve a global customer base from more than 100 countries in the large and growing Marketing and Financial Technology sectors. Ascential plc is listed on London Stock Exchange. Find out more here:
Why Choose Us?
- Two divisions. Three continents. One great culture._

We strive for the highest standards in everything we do. But that’s not just for our customers. We want working for Ascential to be the best career move you’ve ever made.

Ascential is a people-powered company, and we’re committed to supporting each and every one of them. We publish an annual Diversity, Equity and Inclusion Report that sets out our goals, commitments and progress so far. We invest in Employee Groups, empowering them to run educational events, support charities that they’re passionate about, and share experiences with colleagues. These groups include Able to Thrive, Ascential Pride, Black in Business and Empower Women's Network. And our inclusive recruitment practices and early talent programmes help us to bring curious, passionate people from every walk of life into our team.

We’re committed to ensuring that the impact of our business on our environment - and the communities we operate in - is a positive one. That means making sure that each event we run is the most sustainable it’s ever been. We also default all of our pension plans to ESG options, so that our people’s savings are invested in ways that help rather than hinder our planet.

Helping people to connect and drive progress isn’t a business-only goal. We know that the world is a better place when we all lead with heart, supporting charitable causes that make a difference. We provide opportunities to give back through Volunteer Days, our Employee Groups and our charity partner, The Prince’s Trust.

We value output, no

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