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Admin Assistant
4 months ago
Job Overview:
To work as part of the administrative team in supporting the school in attaining its aims and objectives by providing support to the Office Manager and Leadership Team.
Key Responsibilities
- Provide timely and effective operation of secretarial and administrative support service to the school office manager / leadership team in accordance with good practice - ensuring confidentiality is respected and time deadlines are met.
- To check all registers on a daily basis and to check any unknown absences, ensuring registers are completed and printed out for fire evacuation purposes.
- To check all lunch registers/orders on a daily basis and to manage any queries.
- To update when required the school Integris MI system.
- To raise Purchase Orders and order stocks required for the school.
- To purchase staff room supplies and ingredients for Design Technology.
- To monitor medical Individual Healthcare Plans, pupil medical requirements and school medication supplies.
- To update School website, in particular the calendar of events.
- Undertake daily correspondence including the typing and drafting of letters, reports, confidential notes and other documents.
- To contribute to the care and welfare of the children in the School.
- Deal with enquiries from the public, other agencies and school users.
- Maintain filing and archiving systems. Main Tasks:
- Reception / Telephone.
- Administration of free school milk.
- Deal with incoming mail and distribute as necessary.
- Sort, stamp and register any outgoing mail.
- Undertake daily correspondence including letters, reports and confidential notes etc.
- Administration photocopying.
- Website updates.
- General assistance with any jobs the Team requires
**Requirements**:
- Proven experience in an office management role
- Strong organisational skills with the ability to prioritise tasks effectively
- Proficiency in QuickBooks or similar accounting software
- Excellent phone etiquette and interpersonal skills
- Demonstrated ability in team management and supervision
- Sound knowledge of administrative procedures and systems
Join our team as an Office Manager to contribute your expertise in maintaining a well-run office environment.
**Job Types**: Part-time, Fixed term contract
Contract length: 12 months
Pay: £22,737.00-£23,114.00 per year
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
Application deadline: 28/06/2024
