Hotel Administrator

4 days ago


Stirling, United Kingdom Hotel Colessio Full time

To ensure all financial procedures are carried out to the Company Standards, statutory requirements and guest requirements.
Supporting the General Manager with correspondence and general administration from guest letters to staff matters.
To be support for all HR administration tasks that are required at the hotel such as contracts and staff files.

Key Responsibilities and Tasks

Financial Administration
- Check the hotels financial daily business and ensure all payments are complete and the Hotel Bank Reconciliation has been completed on a daily basis.
- Ensure all relevant authorisation forms are complete and attached to daily banking including.
- Ensure all refunds and adjustments have relevant paperwork and authorisation attached to them, that these are then filled in suitable manner that they can be found on request.
- Send out all sales ledger invoices once they have been checked for accuracy against what was booked ensuring that we have relevant backup for all items on the bills.
- Assisting Financial Controller with any financial queries that may be made.
- Sending purchase ledger invoices to the processing company.
- On a weekly basis reconcile the petty cash document correctly and send off for payment.
- Assist the Financial controller in monitoring and reporting payments so that we capture all revenues.
- Assist the Financial controller in completing monthly control checks including float checks, stock takes meter readings.

HR Administration
- Produce all new staff correspondence including contracts, offer letters and induction packs
- Keep fourth (or other payroll system) accurate with all staff details including job titles and pay rates.
- Keep all of the staff personnel files up to date.
- Control all recruitment such as ATR’s, job descriptions, job adverts, schedule of interviews in conjunction with the relevant HOD’s.

Hotel Administration
- With support of General Manager reply to all guest reviews and letters in timely manner. All online reviews have to be done within 72 hours, guest letters within 7 days.
- Support General Manager in any meeting minutes that may be required.
- Be contact at the hotel for administration tasks that are not clearly part of a single departments responsibility.

Reference ID: Hotel Administrator

Part-time hours: 20 per week

**Job Types**: Part-time, Permanent

**Salary**: £10.00 per hour

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: From £10.00 per hour

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Stirling, FK8 1DU: reliably commute or plan to relocate before starting work (required)


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