Travel Services Administrator

3 weeks ago

Stirling, United Kingdom Medpace, Inc. Full time

Job Summary:
Our corporate activities are growing rapidly, and we are currently seeking a full-time, Travel Services Administrator (Travel Assistant) to join our Travel team, fully office-based in our Stirling office.

Responsibilities:

- Assists with financial reconciliations of payment cards, virtual payment accounts and financial reporting in relation to travel expenses;
- Reviews data and creates ongoing reporting for the travel department utilizing Excel Sorting and Pivot Tables;
- Coordinates timely invoicing of designated vendor partners (Hotels, Rental Cars, Rail, etc.) to ensure travel expenses are not overdue;
- Assists in the annual RFP process for vendor negotiations for the Global Travel Services Department in partnership with Travel management;
- Participates in department meetings, and assists with taking minutes and tracking to-do items for the Travel team;
- Supports the Global Travel Services Department with general administrative tasks as assigned;
- Maintain compliance with applicable SOPs and policies; and
- May be responsible for other projects and/or tasks as assigned.
- This will be an office based position in Stirling, UK

Qualifications:

- Previous work experience in Corporate Travel is preferred; Administration or Accounting experience is required
- Previous experience using Sabre is preferred but not required
- High level of customer service is required, appropriate phone etiquette, maintaining confidentiality and attention to detail are very important;
- Experienced with Microsoft Office 365 products, with advanced skills/understanding in Outlook, Excel and PowerPoint;
- Demonstrated ability to be a self-starter, well organized and able to work both independently and in a global team environment;
- Strong technical skills are required
- HS Diploma or equivalent

Medpace Overview:
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.

Why Medpace?:
When you join Medpace, you become part of a team dedicated to supporting the development of ground-breaking drugs and devices. Our employees provide hope for those living with debilitating diseases. We invite you to be a part of something that is impacting millions of people around the globe while enjoying a competitive total compensation and benefits package and internal growth opportunities.

**Awards**:

- Medpace historically named a Top Cincinnati Workplace by the Cincinnati Enquirer
- Recognized by Forbes as one of America's Best Mid-size Companies in 2021
- Medpace ranks amongst top CROs for site ratings across all 10 important attributes including CRA training, preparation & organization, accessibility of staff, open communication, and ensuring timely drug availability
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility

**What to Expect Next**:
A member of our recruitment team will review your qualifications and, if interested, you will be contacted for an interview.
- EO/AA Employer M/F/Disability/Vets_

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