Facilities Administrator Apprentice

2 weeks ago


Poole, United Kingdom PETA Ltd. Full time

All Locations- Poole- All Departments- Business Apprenticeship- Advertising Salary- £17,000 - Monday-Friday 09:00-17:00 (35 hours per week)- Vacancy Type- PermanentAre you hard working, reliable and willing to learn? Do you have an interest in the travel and tourism industry and see yourself progressing in a supportive facilities department? Look no further than the Facilities Administrator Apprentice position at Brittany Ferries.

PETA Ltd are proud to be working with Brittany Ferries to recruit a dedicated and confident Facilities Administrator Apprentice. The Apprentice will be working in a team to provide a reliable, quality service to meet the needs of clients and customers.

**Training to be provided**:
Level 3 Business Administrator Apprenticeship Standard. You will complete a 15-month apprenticeship which includes 12 days at the PETA training centre in Cosham. You will be supported every 6 weeks with visits from your PETA Learning & Development Coach.

**About the role**:
The Facilities Administrator will be responsible for the following duties:

- Execution of administrative tasks including but not limited to, staff benefits; keeping insurance policy details up-to-date (relating to company vehicles in particular); and making the processing of orders and invoices efficient for the company’s suppliers
- It is the norm for new tasks to be introduced to Administrator workstreams
- Provision of information on staff benefits on the intranet: Connect
- Printing of passenger documents and ships emergency cabin-key sets
- Stock control of office items
- Provision of business travel arrangements as needed by BAI UK employees
- Provision of pool car bookings and liaison with Facilities Assistants to ensure vehicles are checked and ready for employee use
- Administration of meeting room and individual office bookings
- Keeping bookable rooms and offices in good order and preparation for use on the day
- Provision of entry / exit management of colleagues and visitors
- Administration of deliveries in and mail out
- Provision of first point of contact in the event of problems with / queries about the office buildings and facilities
- Provision of minute-taking at meetings relating to the Staff Consultative Committee; Health, Safety & Environment; the Staff Social Events Committee

**What are the career prospects at Brittany Ferries?**

**Essential Skills**:
It is essential that the Facilities Administrator has the following skills and personal qualities:

- Good, positive team player
- Clear, confident communicator
- Able to self-organise and prioritise workstreams
- At ease handling confidential information
- Confident use of Word and Excel to a good level
- At ease learning how to use a variety of administrative systems and processes
- Good eye for detail / problem-solver
- Flexible approach to work
- Excellent external and internal customer service
- GCSEs in maths and English with at least a grade C / 4 are required
- Due to the health and safety restrictions on site at Brittany Ferries, we can only accept applicants who are 18 years or over.



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