Senior Administrative Assistant

2 weeks ago

Coventry, United Kingdom University of Warwick Full time

**Location***

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University of Warwick Campus, Coventry

**Department***

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Estates - Finance, Resources & Administration

**Position Type***

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Full Time, Permanent

**Salary***

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£25,138 - £28,759 per annum

**About the Role***

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We have a vacancy to join the team as a Senior Administrator.

This is a busy and varied position and you would play a key role in delivering high quality business administrative support to staff. You will be the first point of contact for the Head of Section, managers and staff in the area you support, in terms of process, procedures and policies. For example, Diary management, meeting preparation and minutes, end to end recruitment of staff, managing, arranging and recording of training for all staff, expert on the HR system as well as first line of contact on HR issues to support managers and individuals. You will be dealing with a wide range of people every day, and no two days will be the same.

The role would be based supporting sections of the Estates team on a day-to-day basis, and work would come from the Head of Section & managers in the area you support. However, you would report to the Office Administration Manager to ensure consistency of both delivery of service and interpretation of processes across the department, meaning you need to be adaptable to work in other sections from time to time

**About You***

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If you have a flexible approach to your work and are committed to providing high quality business administrative support, then you may be what we are looking for.

In making these appointments the Office Administration Manager is seeking administrators who, among other qualities, can demonstrate:

- Evidence of well-developed administration skills and a high level of IT literacy, to include experience of manipulating and extracting data within Excel, SharePoint & Word as well as Microsoft Teams for communicating and storage of files.
- Experience of taking minutes and collating action points at formal meetings.
- Flexibility to be involved in a number of operational support activities at the same time, and to be able to adapt to a changing working environment,
- Excellent planning & organisation together with problem solving abilities in order to achieve deadlines when faced with conflicting demands.
- Excellent written and verbal communication skills through a range of relevant media), along with the ability to form strong working relationships with colleagues across the Estates department and the rest of the University.
- Experience of delivering excellent customer service through effective team working and the ability to work effectively in a matrix organisational context.

**About the Department***

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The Estates Office looks after the Warwick University campus - the land it's built on and the buildings it's made up of and has circa 1000 members of staff. The Admin Team provides business administrative support to all the teams across the whole department. At the recent 2023 Estates Staff awards the Admin Team won The Outstanding Team Contribution Award for the year.

We have a set of values which we look to all employees to work to and embody as excellent representatives of our department:

- **Professionalism**:

- ** Ownership**:

- ** Respect**:

- ** Teamwork**

**About the University***

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Born in the 60s with a mindset of boldness, imagination and collaboration, the University of Warwick is a world-leading research-intensive university with the highest academic and research standards. We’re one of the world’s top universities, ranked 67th in the world and 10th in the UK*, with 92% of our research assessed to be ‘world leading or internationally excellent’**.

You'll be joining a diverse, innovative and globally connected community committed to igniting real world progress. Here at Warwick, we offer you opportunities to follow your ambitions as long as you bring the energy and determination to succeed.
- QS World University Rankings 2024

**Research Excellence Framework 2021

**How to Apply***

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The interviews will be held on a date to be confirmed.

**What we Offer***

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We will provide you with a great range of benefits, which include an attractive pension scheme, 26 days holiday plus Christmas closure, excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities.

We are proud to say that we are a Living Wage employer.

**Our Commitment to Inclusion***

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Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible,

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