Senior Administrative Officer

3 weeks ago

Coventry, United Kingdom Ministry of Justice Full time

**Senior Administrative Officer - Coventry - 72594**
**£23,637 - £29,046**
**Coventry**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

Use information to take critical decisions- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data to identify trends and taking appropriate action to maintain and enhance performance.
- Ensure that all reasonable precautions are taken towards the maintenance, security and confidentiality of written and electronically stored material, in line with the requirements of the Data Protection Act and Information Security Policies and Procedures.
- To ensure that all team resources,, are deployed cost effectively and prov

  • Office Administrator

    1 week ago

    Coventry, United Kingdom TaxAssist Accountants Coventry Full time

    We are a fast growing accountancy practice in Coventry and a new, exciting opportunity has arisen for a tech savvy administrator to join our team. We are part of the UK-wide TaxAssist Accountants network which has been established for over 27 years and we specialise in supporting SME’s with their tax and accounting requirements. **A day in the life of...

  • Office Administrator

    5 days ago

    Coventry, United Kingdom Agratas Full time

    **Office Administration Assistant** **Job Purpose** We are looking to hire two enthusiastic and proactive Office Administrators for our rapidly growing site in Coventry. You will play an important part in the smooth running of the office and supporting colleagues as required events, diary management, travel and logistics as well as be a central point of...

  • Office Administrator

    6 days ago

    Coventry, United Kingdom National Care Forum Full time

    National Care Forum (NCF) are the leading voice for not-for-profit care providers. We support our members to improve social care provision and enhance the quality of life, choice, control and well-being of people who use care services. The **Office Administrator** role will provide support across our organisation including: - Supporting the Senior...

  • Senior Administration Officer

    2 days ago

    Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

    Job summary As a Senior Administration Officer, you will enjoy working directly with patients to resolve their queries and recognise the importance of first class communication skills to achieve patient satisfaction. The primary objective is to provide: Excellent customer service, based in a busy reception area Effective and timely resolution of...

  • Administrative Officer

    1 week ago

    Coventry, United Kingdom Essential Employment Full time

    Administrative Officer needed in Coventry, £11.98-£12.59ph PAYE - Reference: 420563 Under the supervision of the Senior DoLS administrator, to provide high quality administrative and general office support to The Deprivation of Liberty Safeguards services, team and individuals.To create, support, monitor and maintain systems to administer the receiving,...

  • Administrative Officer

    2 weeks ago

    Coventry, United Kingdom Essential Employment Full time

    Administrative Officer needed in Coventry, £11.98-£12.59ph PAYE – Reference: 420563 Under the supervision of the Senior DoLS administrator, to provide high quality administrative and general office support to The Deprivation of Liberty Safeguards services, team and individuals. To create, support, monitor and maintain systems to administer the...

  • Administrator - Senior Regulatory Technical Support Officer

    5 hours ago

    Coventry, United Kingdom Coventry City Full time

    Jobs and careers with Coventry City Council Administrator (Senior Regulatory Technical Support Officer) In line with our One Coventry Values we strive to have a workforce that reflects our local communities and welcome applicants from all sections of the community. We particularly welcome applicants from minority ethnic backgrounds, applicants who have a...

  • Office Administrator

    7 days ago

    Coventry, United Kingdom Rogers Civil Engineering Ltd Full time

    RCE Ltd was formed in 2012 and has experienced significant growth to become a multi - disciplined contractor specialising in civil engineering, reinstatement and utilities. This is a varied role and requires significant and proven experience working in a busy, fast paced office, you will need a high level of initiative, personal judgement, professionalism...

  • Office Administrator

    6 days ago

    Coventry, United Kingdom Westdale Midlands Ltd Full time

    Westdale Midlands are a thriving specialised Retrofit Construction company undertaking refurbishment works on social housing properties on behalf of Housing Associations and Councils around the Midlands, North & South Wales. We are in need of an office administrator for our Coventry office, based in Cromwell Street, to undertake general office administration...

  • Senior Administrator

    2 days ago

    Coventry, United Kingdom Kate+Co Full time

    Senior Administrator Contract or Temp KCGroup We have a fantastic opportunity for a senior administrator to join the adult services department at a company in Coventry    The role is to start asap, paying £11.98 per hr and you must have an  up to date enhanced dbs  to be considered for the role    Main...

  • Office Administrator

    17 hours ago

    Coventry, United Kingdom Trophy Supplier LTD Full time

    Job Overview: We are seeking a highly organised and detail-oriented Office Administrator to join our team. As the Office Administrator, you will be responsible for overseeing the day-to-day administrative operations of our office. This is a key role in ensuring smooth and efficient office functioning. **Responsibilities**: - Provide administrative support...

  • Senior Site Manager

    2 weeks ago

    Coventry, United Kingdom Constructions Senior Talent Full time

    Senior Site Manager – Healthcare & Education Projects Location: Midlands About the Company A premier construction firm that specialises in the design and build of cutting-edge healthcare and education facilities. With a vast portfolio of successful projects that have transformed the landscape of education and healthcare, they are committed to...

  • Senior Site Manager

    2 weeks ago

    Coventry, United Kingdom Constructions Senior Talent Full time

    Senior Site Manager – Healthcare & Education ProjectsLocation: MidlandsAbout the CompanyA premier construction firm that specialises in the design and build of cutting-edge healthcare and education facilities. With a vast portfolio of successful projects that have transformed the landscape of education and healthcare, they are committed to excellence,...

  • Office Administrator

    7 days ago

    Coventry, United Kingdom Workforce Staffing Ltd Full time

    Job Title: Office Administrator Location: Coventry **Salary**: £20,000 - £22,000 per annum Hours: Monday - Thursday 08:30 - 17:00 Friday 08:30 - 16:30 Workforce are working with a contractor business based in Coventry who are looking for an Administrator to join their team. This position will be a full time and permanent office based role. What's in it...

  • Office Administrator

    3 days ago

    Coventry, United Kingdom Page Personnel Full time

    Hybrid position - Opportunity for progression **About Our Client**: A great opportunity for an experienced Office Administrator to join a large scale up organisation in Coventry. - Supporting the director with adhoc duties - Arrange and coordinate meetings for staff - Arrange travel and accommodation - Deal with incoming enquiries - Create and update...

  • Senior Administrator

    7 days ago

    Coventry, United Kingdom thefutureworks Full time

    Senior Administrator £13.89-14.70 per hour Coventry City Centre based 3-6 months Thefutureworks are currently supporting Coventry University to recruit a Senior Administrator to join the team during their busy period. This role is based in Central Coventry and will be office based 5 days per week Monday to Friday 08.30-17.00. Main Duties and...

  • Office Administrator

    3 days ago

    Coventry, United Kingdom Dixon International Logistics Full time

    Due to company expansion we are looking for additional administrative support our busy Transport Office in Coventry, CV3. Dixon International Logistics is a fast-paced, modern, family owned company. Head Quartered in Dublin, the Coventry depot is the heart of the UK Operation. **Key Responsibilities**: - Answer and direct phone calls in a polite and...

  • Senior Administrator

    5 days ago

    Coventry, Coventry, United Kingdom Thefutureworks Full time

    Senior Administrator per hourCoventry City Centre based3-6 monthsThefutureworks are currently supporting Coventry University to recruit a Senior Administrator to join the team during their busy period.This role is based in Central Coventry and will be office based 5 days per week Monday to Friday Main Duties and ResponsibilitiesDeal with enquiries related to...

  • Office Administrator

    5 days ago

    Coventry, United Kingdom Contechs Full time

    Position Title: Office Administrator Duration: Permanent Location: Coventry - The Office Administrator will provide administrative support to the MD and Engineering Centre Manager as needed and always with high efficiency and accuracy. - They will also support the HR team with some basic HR admin tasks. - This is an important support role, and an...

  • Senior Administrator

    5 days ago

    Coventry, United Kingdom Thefutureworks Full time

    Senior Administrator 13.89-14.70 per hourCoventry City Centre based3-6 monthsThefutureworks are currently supporting Coventry University to recruit a Senior Administrator to join the team during their busy period.This role is based in Central Coventry and will be office based 5 days per week Monday to Friday 08.30-17.00.Main Duties and Responsibilities1....