Admissions and Examinations Administrator

2 weeks ago

South Kensington, United Kingdom Imperial College London Full time

We are currently recruiting for an experienced Admissions and Examinations Administrator, based within the Education Office, in the Department of Mathematics. This is an exciting opportunity to join a professional, hard-working team, who support students in all aspects of the student life cycle.

Additionally, you will be the main Departmental point of contact for College and Faculty undergraduate admissions, have an opportunity to supervise casual workers for Open Days and examination support/invigilation. And to support the Education Office Manager in identifying, planning, and implementing opportunities for continuous improvement within the areas of the role.

**Duties and responsibilities**:
The key duties for this role include:
**Admissions Administration**
- Overseeing the UG Admissions for the Department, being the main point of contact for all UG Admissions processes and procedures.
- Overseeing the Mathematics Admissions Test (MAT) procedures for the department.
- Delivering a range of specialised support tasks at the Admission Tutor’s direction.
- Preparing detailed and complex reports and analysis of data and be responsible for ensuring the admissions data is accurate, up-to-date, and complete. Providing relevant information to appropriate colleagues.
- Managing the logistics and operations of College and Department Open Days.
- Collating relevant and accurate information to assist the Admissions Tutor in making nominations for scholarships.

**Examinations Administration**
- Ensuring that College Examination Procedures are strictly followed, working to university protocols to ensure this is always upheld.
- Assisting with the recruitment, training, and scheduling of work of invigilators.
- Coordinating the day-to-day running of the Departmental examinations.
- With the Department Database Officer, collating and preparing marks and results for examination boards by performing data entry.
- Assisting in the organisation and running of the External Examiners day.
- Ensuring the Department stocks of examination answer and supplementary booklets are kept at appropriate levels, and archived examination documents are kept within the College’s retention policy.
- Advise staff and students on exam regulations.

**Other Key Duties**
- Using technology, processes, and systems to support the admissions and examinations processes, Identifying areas of operational improvements.
- Contributing to the enhancement of the student experience.
- Providing excellent customer service to our internal and external stakeholders, in a professional manner.

**Essential requirements**:

- Educated to degree level or equivalent experience.
- It is essential for you to have professional experience in Higher Education, or have equivalent knowledge, in the administration areas of Admissions and Examinations.
- You must possess excellent organisational skills, with a high level of accuracy, be methodical in your approach and have good attention to detail.
- The ability to work well under pressure is a must-have, as well as a proven track record of achieving set targets and deadlines.
- You must be able to handle highly confidential information with tact and discretion, working under GDPR regulations.
- Excellent customer service skills are also essential, as is having experience of working in a responsive customer service facing environment.
- You should be able to use your own initiative working without supervision, whilst working in a wider team environment.

**Further information**:
The post is full time, open-ended and will be based in South Kensington Campus. There may be occasion when evening/weekend working is required.

Anticipated interview date: In person, week commencing 27th November 2023.
- Hybrid working may be considered for this role. Staff working in roles that are suitable for hybrid working will normally be expected to work 60% of their time onsite. The opportunity for hybrid working will be discussed at interview._
- More information is available on the following web page: _Work Location Categories (from 30 September 2023) | Administration and support services | Imperial College London_

**Documents**:

- Job Description Admissions and Examinations Administrator.pdf

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