Office Administrator

3 weeks ago


Westminster, United Kingdom Arthritis Action Full time

Job description

Arthritis Action is seeking an enthusiastic, organised and adaptable Office Administrator to join our team and ensure the smooth running of our office.

This is a varied and integral role providing administrative support to** **Arthritis Action’s Finance, Executive Management, Services Teams and Trustees, working under the supervision of the Operations Manager.

Your role will provide day to day operational assistance in our London office including: meeting and diary management, writing minutes and providing admin support across the Charity. Liaison with the landlord and office suppliers, assist with finance including processing direct debits, staff credit cards and supplier invoices and compiling monthly reports. You will also be the first port of call for incoming calls and manage incoming/outgoing post and IT administration.

**Key Responsibilities** - the role will include but not be restricted to**:

- Providing admin support to the Finance, Executive Management and Services Teams
- Ensuring smooth running of the office and troubleshooting issues that arise

**Office & Executive Admin**
- Support CEO with scheduling meetings, database entries and diary management
- Support with administration of Committee & Trustee meetings, and writing minutes
- Provide admin support for the Executive Management Team
- Responsible for premises troubleshooting, arranging minor repairs, cleaners, and refurbishment
- Liaise with landlord and office contacts where necessary
- Deal with incoming and external post and franking machine.
- IT administration

**Finance**
- Process staff credit card transactions
- Set up and process all direct debits and reconcile with monthly reports from the Direct Debit supplier
- Upload invoices, donations and other transactions, and file supplier invoices
- Other ad hoc finance tasks

**Services & Team Support**
- Be the first point of contact for incoming telephone calls to Arthritis Action
- Organise monthly team meetings and write the minutes
- Respond to research requests

**Other Activities**
- Other tasks relevant to the level of this post may be asked of you

**About Arthritis Action**

Our vision is for people to live active lives, free from the impact of arthritis. We want to empower people with arthritis to take control of their lives, manage their condition and reduce the need for medical intervention.

Founded in 1942, Arthritis Action is the only UK charity giving hands-on, practical help to combat the pain of arthritis through self-management and lifestyle advice. We offer people with arthritis a holistic self-management approach, looking at both the physical and mental aspects of arthritis.

Our self-management approach encompasses a wide array of services, including personal dietary and nutritional advice, and access to physical therapies with approved practitioners. We also offer people in various communities the opportunity to take part in self-management events and online groups. Through our approach, we help people with arthritis gain the knowledge and confidence to manage their condition themselves, and enjoy a more active life with less pain.

**PERSON SPECIFICATION**
**EXPERIENCE & SKILLS**
Competent in Microsoft Office packages - Essential
Experience in delivering strong customer service - Essential
Excellent verbal and written communications skills - Essential
Efficient organisational and time management skills - Essential
Experience of supporting an Executive Team and writing minutes - Essential
Experience of working in the Charity sector - Desirable
Experience of managing a database/CRM - Desirable

**ATTRIBUTES**
Excellent customer service and inter-personal skills - Essential
A self-starter, able to work on own initiative where required - Essential
Enthusiastic team-player with a can-do attitude - Essential

**How to Apply**:
Applications should be in the form of a CV with a covering letter explaining your interest in and suitability

Applications should be received by** 23:59 on Wednesday 13 March 2024 **at the latest.
First-round interviews will be held in the London office (56 BUckingham Gate) on **Monday 18 March 2024**.
Second-round interviews will be held in the London office on **Monday 25 March 2024**.

Arthritis Action is an equal opportunities employer. We treat employees and job applicants in the same
way regardless of age, disability, marital status, gender reassignment, race, colour, nationality, ethnic
origin, sexual orientation, religion or belief.



  • City of Westminster, United Kingdom Office Angels Full time

    Exciting Temporary Administrator Opportunity in Westminster! 🌟 Are you an experienced and organised Administrator? We have a fantastic opportunity with a successful non-profit organisation based in Westminster. Join our client's team and make an impact as a Temporary Administrator! 🏢 About the Organisation: ✨ Our client is a prestigious...


  • Westminster, United Kingdom Tortilla Full time

    **HR & Office Administrator** **Office Based** **Full Time, London** **The Role** We are seeking a dynamic and organised individual to join our People Team as an HR and Office Administrator. As an HR and Office Administrator, you will play a critical role in ensuring the smooth operation of our office and providing support to the People department. This...


  • Westminster, United Kingdom AKTON Resourcing Ltd Full time

    Administrative Officer - Complaints Westminster I am recruiting for a local authority who is looking for a administrative Officer to work in the Complaints Team, you'll report to the Complaints Team Manager, based in the Council's offices, for a minimum of three days per week. Your role within the Complaints Team will involve handling various...

  • Office Administrator

    3 weeks ago


    Westminster, United Kingdom Jackson Sims Recruitment Full time

    **Office Administrator - Property Sector!** **Job location: Westminster, London** **Start date: ASAP** **Salary: £26-32k dependent upon experience (salaries are reviewed during annual appraisals and dependent on performance)** **Hours: 08.45 - 6pm Monday to Thursday & 5pm finish on Fridays** **Free use of site gym and regular company events** This is...


  • Westminster, United Kingdom Jackson Sims Recruitment Full time

    **Office Administrator - Property Sector!** **Job location: Westminster, London** **Start date: ASAP** **Salary: £26-32k dependent upon experience (salaries are reviewed during annual appraisals and dependent on performance)** **Hours: 08.45 - 6pm Monday to Thursday & 5pm finish on Fridays** **Free use of site gym and regular company events** This is...


  • Westminster, United Kingdom Hansard Society Full time

    Job description If you are interested in politics and think what Parliament does matters, then this is a great opportunity to put your administrative and organisational skills to work for a Society focused on making Parliament a more effective institution. This is an ideal role for someone who is highly motivated, has previously worked in an administrative...

  • Office Administrator

    2 weeks ago


    Westminster, London, South West London, United Kingdom Crone Corkill Full time

    Office Administrator Westend, LondonFull-time, office-basedPermanentUp to £35,000 Is this role for you?Are you ready to take on a hands-on role that requires working under your own initiative, either alone or as part of a team? Our client is searching for a dedicated Office Administrator who will be responsible for providing comprehensive administrative...


  • City of Westminster, United Kingdom Office Angels Full time

    Wow Factor: An exciting opportunity has arisen for a Temporary Part-time Finance Administrator to join a successful company based in Westminster. This is the perfect role for someone who is wanting to join a sociable team and learn new skills!Our client is looking for some immediate support their Finance Department. Are you a strong confident communicator...

  • Office Administrator

    2 weeks ago


    City of Westminster, United Kingdom Crone Corkill Full time

    Office Administrator Westend, LondonFull-time, office-basedPermanentUp to £35,000 Is this role for you?Are you ready to take on a hands-on role that requires working under your own initiative, either alone or as part of a team? Our client is searching for a dedicated Office Administrator who will be responsible for providing comprehensive administrative...

  • Office Administrator

    3 weeks ago


    Westminster, Greater London, United Kingdom Crone Corkill Full time €35,000

    Office Administrator Westend, London Full-time, office-based Permanent Up to £35,000 Is this role for you? Are you ready to take on a hands-on role that requires working under your own initiative, either alone or as part of a team? Our client is searching for a dedicated Office Administrator who will be responsible for providing comprehensive...

  • Office Administrator

    2 weeks ago


    City of Westminster, United Kingdom Crone Corkill Full time

    Office Administrator Westend, LondonFull-time, office-basedPermanentUp to £35,000 Is this role for you?Are you ready to take on a hands-on role that requires working under your own initiative, either alone or as part of a team? Our client is searching for a dedicated Office Administrator who will be responsible for providing comprehensive administrative...

  • Office Administrator

    2 weeks ago


    Westminster, United Kingdom Morgan Sindall Property Services Full time

    **Permanent - Full Time** We are looking to recruit an Administrator to join our team at our Goldney Road Hub in Westminster, on a full-time basis. **About the Role** **About You** **Benefits** - 26 Days Holiday & Bank Hols - Enhanced Pension Plan - Westfield Healthcare Cash Plan (24hr GP, dental, optical, physio and more) - Life Assurance & Accident...


  • Westminster, United Kingdom Tempest Resourcing Full time

    **School Administrator** **School Administrator - The London Borough of Westminster** **School Administrator - ASAP** **School Administrator - £12-16 per hour** - Do you have experience working in a school office?_ - Have you used the SIMS software before?_ - Are you looking for a new administration position in an education setting?_ **School...

  • School Administrator

    2 months ago


    Westminster, United Kingdom Ribbons & Reeves Full time

    **Front of House Administrator | Westminster** Are you a Graduate looking for fun and purposeful work? If so, we’re looking for bright, capable individuals with **SIMs experience** to work in school office-based roles across Westminster. Work will be fast paced and enjoyable, there is good variety of work available from general admin to front of house...


  • City of Westminster, United Kingdom AKTON Resourcing Ltd Full time

    Administrative Officer - ComplaintsWestminster I am recruiting for a local authority who is looking for a administrative Officer to work in the Complaints Team, you'll report to the Complaints Team Manager, based in the Council's offices, for a minimum of three days per week. Your role within the Complaints Team will involve handling various administrative...


  • City of Westminster, United Kingdom AKTON Resourcing Ltd Full time

    Administrative Officer - ComplaintsWestminster I am recruiting for a local authority who is looking for a administrative Officer to work in the Complaints Team, you'll report to the Complaints Team Manager, based in the Council's offices, for a minimum of three days per week. Your role within the Complaints Team will involve handling various administrative...

  • Administrator

    1 month ago


    Westminster, United Kingdom Guy's and St Thomas' NHS Foundation Trust Full time

    The Administrator will provide high quality administrative support to the department. Tasks will include reception duties, customer service, maintaining databases, booking appointments/meeting, filing, organising and booking meeting rooms and general administrative support to the Department. The Administrator will play a key role in the efficient day to day...


  • Westminster, Greater London, United Kingdom Akton Recruitment Full time

    Administrative Officer - Complaints Westminster I am recruiting for a local authority who is looking for a administrative Officer to work in the Complaints Team, you'll report to the Complaints Team Manager, based in the Council's offices, for a minimum of three days per week. Your role within the Complaints Team will involve handling various...

  • Administrator

    2 weeks ago


    Westminster, United Kingdom Turning Point Full time

    **Job Introduction**: In partnership with NAZ, London Friend and METRO, Turning Point delivers a model of sexual health support throughout the three London boroughs of Hammersmith and Fulham, Kensington and Chelsea and Westminster. Turning Point is the lead partner for the contract and the staffing structure, and composition reflects a mixed leadership model...


  • Westminster, United Kingdom Kent Recruitment Bureau Full time

    Westminster | On premise | £28,000 - £32,000 Permanent | Full-time | MR211 Do you have at least one year of administration experience working in a Construction firm? Do you love organising Project Managers and administration processes? **Contracts Administrator Main Duties**: - Monitoring and logging incoming and outgoing information/correspondence....