Executive Assistant

4 weeks ago

Ipswich, United Kingdom Ipswich Town Football Club Full time

Are you an experienced administrator with a can-do attitude?
- Do you have excellent written and verbal communication skills?
- Are you seeking a role where you can make a significant impact?

**If so, look no further.**

Ipswich Town Football Club is seeking to appoint an experienced Executive Assistant to support the Senior Leadership Team. You will be a strong team player with exceptional interpersonal skills and have the ability to work on your own initiative. Diplomatic and discreet, you will be able to manage a complex and demanding workload. This position is a key strategic and operational role responsible for development, continuous improvement and delivery across a wide range of business areas.

Reporting to the Chief Financial Officer, the role will involve effective coordination with a number of internal and external stakeholders ensuring the club has efficient support predominantly across a wide range of business functions.

This is a varied position, and you will be responsible for all aspects of the day-to-day administrative function, ensuring the company meets all reporting obligations and supports the information needs of all key stakeholders. The individual will have high levels of responsibility and accountability for operational delivery.

**Who are you?**
- You are a highly motivated, enthusiastic, and committed individual.
- You are dedicated to providing high quality administrative support to business leaders, contributing towards the success of the football club.
- You will be organised, able to meet multiple deadlines and keep calm under pressure.
- You want to work in one of the most exciting organisations in Suffolk

**Key Responsibilities**
- Provide full administrative support at a senior level to ensure the smooth management of day-to-day affairs and most effective use of time.
- Coordination of meetings; management of agendas, minutes, and actions.
- Diary Management for the Chief Financial Officer and key members of their team to include recording of annual leave for team members and record of absence.
- Distribution of minutes / actions / reports to relevant committees and working groups.
- Attend departmental meetings - taking full minutes and distributing as required.
- Travel arrangements and hotel bookings as required.
- Book meeting rooms for visitors on and off-site and arrange appropriate refreshments.
- Answer calls to external and internal stakeholders and direct them, or action accordingly.
- Occasional travel to attend off-site meetings.
- Preparing, amending, and matching department paperwork for invoicing ensuring purchase orders are correct and processed in agreed timeframes.
- Any other associated admin tasks

**Person Specifications**:
**Essential Criteria**:
**Education & Experience**:

- Previous experience providing executive/ office manager level support.
- Exceptional organisational skills and the ability to prioritise and handle multiple tasks simultaneously.
- Strong interpersonal skills with the ability to build and maintain relationships with internal teams and key external stakeholders.
- Exposure to budgets and forecasts, and monitoring these on a regular basis.
- Promote and support a culture of pro-activity, innovation, and flexibility.
- Able to work in a fast-paced ever-changing environment, be resilient and receptive to change management.

**Knowledge**:
**Skills and Attribute**:

- Excellent communication, written, verbal and grammar skills.
- Exceptional attention to detail and a high level of accuracy in work.
- Decision making/problem solving skills.
- The ability to take personal responsibility, and display discretion when dealing with confidential/sensitive information.
- The ability to work and collaborate effectively with other teams.
- A confident and approachable manner with a sense of humour.
- A hard-working ethic and be able to meet deadlines.
- A flexible approach to working hours.
- Efficient and well-organised with the ability to multitask.
- IT literate in Outlook, Word, Excel and PowerPoint
- Excellent telephone manner

**Desired Criteria**:
**Education & Experience**:

- Comprehensive understanding of Football Club operation and business priorities
- Has worked in a community engaging business.
- Has prepared materials and presentations for use at Board / Senior level.

**Knowledge**:

- A keen interest and knowledge of the football industry

**Who are we?**

Ipswich Town Football Club is the only professional football club in Suffolk and have just been promoted to the Championship. The Club’s proud history includes becoming champions of England under Sir Alf Ramsey, as well as FA Cup and UEFA Cup winners under Sir Bobby Robson. Off the pitch, the Club prides itself on being an integral part of the local community both in the town of Ipswich and beyond.

Following acquisition in April 2021 by Gamechanger 20 Ltd, the Club is enjoying major investment in all areas. Headed by CEO Mark Ashton, the new management team is invest

  • Executive Assistant

    6 days ago

    Ipswich, United Kingdom TLP Recruitment Full time

    Executive Assistant, Ipswich Full Time, Permanent. Monday-Friday 09:00-17:00 *Hybrid Working Available* Excellent renumeration and benefits package (OTE £29,950) PLUS *£500.00 Joining Bonus* I am delighted to be working with my client, an award-winning international manufacturing company in their search for an Executive Assistant to join their busy...

  • Executive Assistant

    1 week ago

    Ipswich, United Kingdom TLP Recruitment Full time

    **Executive Assistant, Ipswich** **Up to £25,000 PA DOE (Plus OTE £30,000)** **Full Time, Permanent. Monday-Friday 09:00-17:00** **Market leading benefits package including additional leave, hybrid working and joining bonus* Exceptional Company!** I am delighted to be working with my client, an award-winning international manufacturing company in their...

  • Executive Assistant

    1 week ago

    Ipswich, United Kingdom Pure Resourcing Solutions Full time

    **Executive Assistant** **Monday-Friday 9-5pm** **3days in the office, 2 from home** **Free Parking** **£23,500- £25,000 basic plus bonus’ up to £29,950pa** **Key Responsibilities**: Meetings and Travel - Co-ordination of diaries for both internal and external meetings - Venue finding (if off site) and setting up of meeting facilities, organisation of...

  • Executive Assistant

    7 days ago

    Ipswich, United Kingdom Tandem Personnel Ltd Full time

    An exciting permanent opportunity has arisen for an Executive Assistant to join a well-established, dynamic company based in Ipswich. This industry leading organization manufactures and distributes products to the UK, Europe and the USA and has grown year on year since inception. Previous experience in providing similar executive support (ideally to...

  • Audit Assistant Manager

    1 month ago

    Ipswich, United Kingdom Absolute Executive Search Full time

    Absolute Executive Search are working with a leading Accountancy Practice in East Anglia looking to add an Audit Assistant Manager to their office in either Ipswich or Colchester. The role responsibilities include: - Leading audit teams, with occasional stay away assignments - Collaborating with the Managers/Partners providing regular updates on the...

  • Executive Office Assistant

    17 hours ago

    Ipswich, United Kingdom Curtis Banks Full time

    HR FORMS **VACANCY** **EXECUTIVE OFFICE ASSISTANT - FTC** 2023 Job title: Executive Assistant Closing date: 16/08/2023 Business area: Operations Job family: Office Services Reporting to: Victoria Calvesbert Salary Range Dependent on experience Full time/ Part Full Time Contract 12 Month FTC (Mat Cover) Time **About Curtis Banks** We are a leading...

  • Virtual Executive Assistant

    17 hours ago

    Ipswich, United Kingdom VirtualGo Ltd Full time

    This is a part time role working across the working week, initially for a 3 to 4 month period but with the opportunity to extend and become a permanent member of the VirtualGo team. **Responsibilities** - EA support to Director - Answer incoming phone calls - Organise and coordinate meetings, take Minutes and monitor actions log - Grants administration -...

  • Executive Assistant

    1 month ago

    Ipswich, United Kingdom Opus People Solutions Full time

    Opus People Solutions are seeking an Executive Assistant in Ipswich. This business rewards it's staff with regular bonuses and incentives. This includes £500 after you pass your probation period! Interviews to take place next week, hoping for a January start. **Benefits include**: - Annual and quarterly bonuses - Life assurance - Income protection -...

  • Executive Assistant

    1 week ago

    Ipswich, United Kingdom Greenscape Energy Ltd Full time

    Greenscape Energy are seeking a new team member to help us expand and grow as a business and really make a difference. We are seeking to appoint a full time Executive Assistant. The main purpose of the role is to organise and handle all the executive’s administrative needs. This may include scheduling appointments, answering phone calls, and replying to...

  • Company Secretary and Executive Assistant

    1 week ago

    Ipswich, United Kingdom Babergh and Mid Suffolk District Council Full time

    An exciting opportunity has arisen for a **Company Secretary and Executive Assistant** to join our Council Companies team. You will join us on a full time, permanent basis and in return, you will receive a competitive salary of **£32,020 - £37,261 per annum (pro rata for part time).** Full time, part time and job share opportunities will be...

  • Executive Assistant

    1 month ago

    Ipswich, United Kingdom Suffolk Community Foundation Full time

    **Executive Assistant** Reporting to the Chief Executive and supporting the senior leadership, this role sits at the heart of a friendly and energetic team who are passionate about the difference they are making. This is a fantastic opportunity to work with both internal and external stakeholders supporting the efficient running of the organisation. We are...

  • Executive Assistants

    4 weeks ago

    Ipswich, United Kingdom Babergh District Council and Mid Suffolk District Council Full time

    **Babergh and Mid Suffolk District Councils - Ipswich IP1 2BX**: - **£25,878 to £31,099** **per annum (pro rata for part time)**: - **Full Time, 37 hours per week**: - **Permanent** Full Time, part time and job share opportunities will be considered. **What we are looking for** We are looking for two highly proficient, experienced **Executive...

  • Executive Assistant and Project Support

    1 week ago

    Ipswich, United Kingdom Suffolk County Council Full time

    **Suffolk County Council - Endeavour House, Ipswich, Suffolk IP1 2BX / Hybrid**: - **£32,076 per annum (pro rata if part time)**: - **37 hours per week, Flexible working options available**: - **Fixed Term or Secondment for 12 months** Are you interested in joining a supportive and friendly team that provides continuous training and career growth...

  • Commercial Account Executive

    7 days ago

    Ipswich, United Kingdom Heat Recruitment Full time

    **Commercial Account Executive** **£50,000-£70,000** **The Client** A highly successful Chartered Commercial/Corporate Insurance Brokerage are looking to employ a Commercial Account Executive to take over an existing book of business. They have achieved strategic growth throughout the years establishing themselves as a well-respectedprovider of...

  • Compliance Executive

    2 weeks ago

    Ipswich, United Kingdom TIME Appointments Ltd Full time

    Time Appointments are working on behalf of a prestigious financial services company based in Ipswich, who are currently looking to appoint a Compliance Executive to join their growing team! As a Compliance Executive, you will be responsible for delivering expert compliance advice and monitoring services throughout the firm, helping maintain compliance with...

  • Account Executive

    3 weeks ago

    Ipswich, United Kingdom Employment Specialists Ltd Full time

    As an Account Executive within a growing team of Insurance professionals, you will play a key role in the success of an expanding local Insurance business.Being an Account Executive is all about building strong customer relationships, getting to know their business needs, and providing the right advice and products. In this role, you'll spend time in the...

  • Account Executive

    3 weeks ago

    Ipswich, United Kingdom Employment Specialists Ltd Full time

    As an Account Executive within a growing team of Insurance professionals, you will play a key role in the success of an expanding local Insurance business. Being an Account Executive is all about building strong customer relationships, getting to know their business needs, and providing the right advice and products. In this role, you'll spend time in...

  • Account Executive

    2 days ago

    Ipswich, United Kingdom Employment Specialists Ltd Full time

    As an Account Executive within a growing team of Insurance professionals, you will play a key role in the success of an expanding local Insurance business. Being an Account Executive is all about building strong customer relationships, getting to know their business needs, and providing the right advice and products. In this role, you'll spend time in...

  • Executive Personal Assistant

    6 days ago

    Ipswich, United Kingdom Suffolk County Council Full time

    **Suffolk County Council - Endeavour House, Ipswich, IP1 2BX - Hybrid**: - **£32,076 per annum (pro rata if part time)**: - **37 hours per week - Flexible working options available**: - **Fixed Term or Secondment for 12 months** **Job Details** We have an exciting opportunity to join Suffolk County Council's Business Management Team as an** Executive...

  • Compliance Executive

    1 month ago

    Ipswich, United Kingdom Time Appointments Full time

    Time Appointments are working on behalf of a prestigious financial services company based in Ipswich, who are currently looking to appoint a Compliance Executive to join their growing team! As a Compliance Executive, you will be responsible for delivering expert compliance advice and monitoring services throughout the firm, helping maintain compliance with...